Silent Auction Item Donation Form
Thank you for supporting the Military & Veteran Boots Ball! Your generous donation to the silent auction directly supports the Fayette County Military Suicide Prevention Coalition's mission to prevent military and veteran suicide. Your contribution will help fund crucial programs and services that provide life-saving resources to those who have served our country. Please complete the form below to ensure that your donation is properly acknowledged and included in the auction.
Step 1: Donor Information
Please provide your information so we can properly acknowledge your donation.
Full Name:
First Name
Last Name
Company/Organization Name (if applicable):
Contact Name (if different):
First Name
Last Name
Donor Name(s) as they should appear on the website:
Website (if applicable):
example@example.com
Mailing Address:
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Business Phone Number:
-
Area Code
Phone Number
Contact Phone (if different from donor):
-
Area Code
Phone Number
Donor Email:
example@example.com
Solicited by (if applicable):
Do you want this item to be labeled as anonymous?
Please make this donation anonymous.
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Silent Auction Categories & Definitions:
Please review the categories & definitions carefully. By selecting the appropriate category, you ensure that your donation is presented in the most relevant and organized way during the event. This helps increase visibility and interest in your donation while making the auction experience smoother and more enjoyable for both bidders and event organizers. Accurate categorization also helps us provide the correct descriptions and promotional materials, ensuring your item gets the attention it deserves. If you're unsure, feel free to contact us for assistance at info@fayettecomspc.org. Thank you for your generous support!
Collectibles & Memorabilia:
Unique, rare, or historic items valued for their craftsmanship, significance, or limited availability. This includes vintage decor, antiques, limited-edition merchandise, rare trading cards, and specialty collectibles. Memorabilia encompasses signed or historic items from sports, entertainment, music, or military history, such as autographed jerseys, Autographed sports memorabilia, framed records, signed movie posters, signed books, or war relics that hold sentimental or historical value.
Experiences & One-of-a-Kind Opportunities:
Exclusive, non-tangible auction items that provide unforgettable experiences. This includes concert tickets, VIP backstage passes, private tours, adventure activities (such as hot air balloon rides, race car driving, or skydiving), and special access to events. One-of-a-kind experiences may feature celebrity meet-and-greets, a day with a professional athlete, behind-the-scenes access/exclusive film studio access, or other unique, once-in-a-lifetime opportunities that create lasting memories.
Art, Decor & Home Goods
Includes original paintings, sculptures, prints, and photography, as well as stylish and functional home decor items such as handmade artisan crafts, furniture, bedding, candles, cookware, and organizational products to enhance home and lifestyle. Items can be framed or unframed.
Gift Certificates
Vouchers redeemable for products, services, or experiences, such as restaurant gift cards, spa treatments, personal training sessions, or online shopping credit.
Jewelry, Clothing, & Accessories
Includes fine and fashion jewelry, watches, handbags, scarves, hats, belts, and other stylish accessories, as well as designer or boutique clothing items. Donations can range from statement pieces and everyday essentials to luxury and handcrafted items that add elegance and personality to any wardrobe.
Food
Gourmet food baskets, specialty snacks, artisanal chocolates, high-end coffee or tea collections, or meal prep kits.
Gift Baskets
Themed bundles of items such as spa and wellness baskets, coffee and tea assortments, gourmet food and wine, family game night packages, or movie night bundles.
Dining & Entertainment
Restaurant gift cards, private chef experiences, wine tastings, mixology classes, bourbon tastings, theater tickets, movie passes, comedy club tickets, or brewery/distillery tours.
Travel, Getaways & Vacation Experiences
Includes weekend getaways, hotel stays, cruise packages, vacation home rentals, and guided tours. Items may also feature staycations, luxury resort accommodations, beach house rentals, mountain cabin stays, or timeshare donations. Some packages may include airline miles, transportation vouchers, or exclusive travel perks to enhance the experience.
Sports & Outdoor Activities
Golf outings, hunting trips, fishing excursions, hiking tours, guided adventure trips, or outdoor recreational activities like kayaking or skiing.
Wine & Spirits
Bottles of premium wine, whiskey, bourbon, tequila, craft beer, or brewery/distillery gift sets.
Health & Fitness
Gym memberships, personal training sessions, yoga retreats, wellness programs, fitness equipment, or holistic health packages.
Professional Services (e.g., spa services, consulting, tutoring)
Professional or personal services including massage therapy, facials, makeup sessions, hairstyling, coaching/mentorship, financial planning, photography, or tutoring sessions.
Other
Any unique auction donation that does not fit into the listed categories.
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Donation Submission Information:
Please follow the instructions below to complete your donation submission. Start by selecting the category that best describes your item from the drop-down menu, and then provide a detailed description, including any special features, value, and condition (e.g., brand new, gently used, limited edition). If applicable, upload high-quality images of your item to help showcase it prior to the event. Additionally, specify the estimated value of your donation for tax purposes. Once all information is entered, review your submission for accuracy before finalizing your commitment on the last page. Following these steps ensures your donation is processed correctly and included in the event’s materials. If you encounter any issues or have questions, please contact us at info@fayettecomspc.org.
Select the category that best describes your silent auction item from the drop down menu:
Please Select
Collectibles & Memorabilia
Experiences & One-of-a-Kind Opportunities
Art, Decor & Home Goods
Gift Certificates
Jewelry, Clothing, & Accessories
Food
Gift Baskets
Dining & Entertainment
Travel, Getaways & Vacation Experiences
Sports & Outdoor Activities
Wine & Spirits
Health & Fitness
Professional Services (e.g., spa services, consulting, tutoring)
Other
Type of Item or Item Name:
Item Description (Please provide a detailed description of your item):
(Please include dimensions if/when possible.)
Please Upload Your Item Photo(s) Below:
Choose Files
Cancel
of
Estimated Value of Donation (Please enter the fair market value. This will be used for auction purposes and tax receipts.)
Link to item description:
If available, please copy + paste URL of item description here.
How will this item be given to The Fayette County Military Suicide Prevention Coalition?
I will mail or deliver the item to the Coalition by 30 April 2025
Please contact me for other arrangements.
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Additional Category-Specific Donation Details
Please note that additional details may be required for certain categories of silent auction items. Below, you will be asked to provide extra information specific to the category of your donation. Please ensure that you complete these additional fields, in addition to the required information requested on the previous page. Providing all requested details will help us accurately describe and promote your item, ensuring it receives the attention it deserves during the event. If you are unsure about what to include, please don’t hesitate to contact us at info@fayettecomspc.org for assistance. Thank you again for your generous support!
Collectibles & Memorabilia
Type (sports, military, entertainment, historical, etc.):
Origin/history of collectible:
Certification or appraisal (if applicable):
Yes
No
Signed? (if applicable):
Yes
No
Certificate of authenticity included? (if applicable):
Yes
No
Type (autographed item, event tickets, etc.):
Experiences & One-of-a-Kind Opportunities:
Experience type:
Describe the experience:
Number of guests included/Number of participants:
Special requirements (age limit, physical restrictions, etc.):
Restrictions or blackout dates (if applicable):
Expiration date (if applicable):
-
Month
-
Day
Year
Date
Event Name (If applicable):
Type:
Number of tickets (if applicable):
Restrictions or special details:
Art, Decor & Home Goods
Type of artwork (painting, sculpture, print, etc.):
Artist name (if known):
Dimensions:
Framed?
Yes
No
Type of Decor or Home Goods:
Brand of Decor or Home Goods:
Gift Certificates
Business name:
Service/product offered:
Value: $
Expiration date (if applicable):
Jewelry, Clothing, & Accessories
Item type (necklace, dress, bracelet, coat, hat, etc.):
Material (gold, silver, gemstones, etc.):
Retail value: $
Food
Type (gourmet basket, specialty food, restaurant package, etc.):
Storage instructions (if applicable):
Perishable?
Yes
No
Gift Baskets
Theme of basket:
Items included:
Approximate retail value: $
Dining & Entertainment
Restaurant/business name:
Number of guests included:
Any restrictions (e.g., dine-in only, alcohol not included, etc.):
Expiration date (if applicable):
Travel, Getaways, & Vacation Experiences
Is this a trip or a vacation rental?
Trip
Vacation Rental
Other
Destination/location:
Includes airfare?
Yes
No
Includes hotel accommodations?
Length of stay or Number of Nights:
Number of guests allowed:
Restrictions/blackout dates:
Sports & Outdoor Activities
Type (golf, hunting, adventure experience, etc.):
Number of participants:
Equipment included?
Yes
No
Team/Artist/Event Name:
Type (event tickets, etc.):
Number of tickets (if applicable):
Restrictions or special details:
Wine & Spirits
Type (wine, whiskey, craft beer, etc.):
Qty of bottles included:
Spirits or Wine Type:
Brand/Distillery (if applicable):
Wine Varietal:
Alcohol content (ABV):
Age-restriction statement (must be 21+ to bid):
Yes
No
Health & Fitness
Service (gym membership, personal training, wellness package, etc.):
Duration (e.g., 1 month, 3 sessions, etc.):
Restrictions (if applicable):
Professional Services (e.g., spa services, consulting,tutoring)
Business/Service Provider Name:
Type of service:
Number of sessions (if applicable):
Expiration date (if applicable):
Silent Auction Donation Agreement – Important Guidelines
Thank you for your generous contribution to the Military & Veteran Boots Ball Silent Auction. Your donation directly supports the Fayette County Military Suicide Prevention Coalition in its mission to prevent military and veteran suicide. Please review the following guidelines to ensure you have answered the questions about your donation item on previous pages properly before finalizing your commitment:
Do's
Don't s
By signing this agreement, you acknowledge that your donation is a charitable contribution to the Fayette County Military Suicide Prevention Coalition and agree to adhere to all the guidelines outlined above. You also grant permission for the Military & Veteran Boots Ball to use images, descriptions, and details of your item for promotional purposes in connection with the event. Once submitted, all donations become the property of the event and may be packaged or displayed as deemed appropriate.
*
Form should be signed by person completing the form.
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