2025 Winter Camp Forms

Eligibility Note

• For the camp, you must have minimum two years of competitive experience and are capable of handling more physically intensive training. 
  
  
• We will evaluate exceptions on a case-by-case basis.

Parental Consent & Release from Liability (if under 18): I hereby authorize organizers, their agents, and their representatives to seek emergency medical attention for my child while in their custody. While I understand organizers will attempt to contact me, I agree the organizers shall be in no way responsible for the outcome of such medical treatment and hereby release them of all liability. *

For Zelle payment: 

Polaris Fencing Center Zelle ID: info@polarisfencing.com, 973-419-9029

• Competitive Camp Fee:
  • Polaris Members (One Session, included with Membership): Free
  • Polaris Members (Both Sessions): $249
  • Non-Members: $749

I understand that I will be charged the above amount with the selected payment method for the winter camp.

Our cancellation policy is that we will issue Polaris Fencing Center credit for services at the fencing club in the amount that was paid for the winter camp up until December 15, 2025. If cancelled after December 15, 2025, all camp fees are non-refundable. Polaris Fencing Center reserves the right to cancel a camp for any reason, in which case, refunds will be issued.

1. All campers are expected to treat the coaches and other campers with respect, meaning free from discrimination or harassment on the basis of race, color, religion, gender, sexual orientation or neurotype. Any speech or behavior deemed inappropriate, offensive, or disruptive will not be tolerated.
   
   
2. Campers are bound by the rules of fencing and by the USFA and USOPC codes of conduct. Any fencer who violates the rules and/or codes of conduct of Polaris Fencing Center, USA Fencing, SafeSport, FenceSafe or the USOPC is subject to disciplinary action up to and including expulsion.
   
   
3. Fencers will always wear a mask if they are: (1) engaging in partner drills, (2) taking a private lesson with a coach, (3) fencing an opponent, (4) demonstrating a fencing move or (5) standing on a strip next to other fencers. If you repeatedly do not adhere to these rules, you will be asked to leave the facility.
   
   
4. Students must pay attention to the coach’s instruction at all times. When attempting new fencing skills, follow directions carefully so as to ensure the safety of yourself and others around you.
   
   
5. Please make sure to be aware of your surroundings, especially when you are in the vicinity of active drills or fencing. Keep your eyes open and choose routes that are as out of the way of active fencing as possible. Never walk across a fencing strip used by two fencers.
   
   
6. Never walk with your foil tip anywhere but pointing down to the ground.
   
   
7. If you are doing drills or fencing another fencer, please be cognizant of obstructions behind him/her. You need to stop the bout and warn them if there is a bench/wall/person/equipment in the way.
   
   
8. There is no running around (unless it is for warming up or is part of a game that is played in class) or horseplay. You cannot retaliate or hit another fencer hard on purpose during partner drills or fencing. If we observe any of this behavior, you will be asked to leave immediately.
   
   
9. You must wear a full fencing uniform consisting of an approved mask, white jacket, plastron, chest protector (mandatory for female fencers), knickers (no exceptions), lamé and a glove. No shorts, jeans, sweatpants or leggings are allowed. Uniforms must be kept in clean and safe condition. Please ensure you are washing your whites weekly. Outdoor sneakers are not permitted, you should only wear non-marking sneakers that are exclusively used for fencing.
   
   
10. Please notify the coaches if you have any medical conditions that will prevent you from fully participating in the classes and consult your doctor for medical clearance for any conditions/injuries.
    
    
11. If you sustain any head injury in class, we ask that you immediately step away from the fencing class and consult a doctor. We will be following USA Fencing’s Concussion Protocol and will not permit you to re-enter class until you are medically cleared.
    
    
12. No drugs or alcohol are allowed in the fencing club, no exceptions. If you are found to be under the influence of a substance, you will be asked to leave.
    
    
13. Any damage incurred to Polaris Fencing Center’s equipment or facility due to negligence will be the financial responsibility of the person(s) who caused the damage.

I verify that I have read, understand and agree to be bound by the safety rules at Polaris Fencing Center. Furthermore, I understand that as in any athletic activity, there is a risk for injury from fencing and I (or my child) accept the risk willingly. I hereby release Polaris Fencing Center and all employees herein from all responsibility for injuries incurred and authorize Polaris Fencing Center to request medical treatment as necessary. *

I allow Polaris Fencer Center to use my likeness in a photograph in any and all of its publications, including website entries, without payment or any other consideration. I understand and agree that these materials will become the property of Polaris Fencing Center and will not be returned. I hereby irrevocably authorize Polaris Fencing Center to edit, alter, copy, exhibit, publish or distribute this photo for purposes of publicizing Polaris Fencing Center’s programs or for any other lawful purpose. In addition, I waive the right to inspect or approve the finished product, including written or electronic copy, wherein my likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to the use of the photograph. I hereby hold harmless and release and forever discharge Polaris Fencing Center from all claims, demands, and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this authorization. I am at least 21 years of age and am competent to contract in my own name. If I am not at least 21 years of age, I have the expressed written consent of my parent or guardian.

I have read this release before signing below and I fully understand the contents, meaning, and impact of this release. *