2025 Service Unit Multiple Troop Trip/Activity Approval Form

Service Unit Trip/Activity Approval Form

A completed Service Unit Multiple Troop Trip/Activity Approval Form is required for Service Unit Encampments/Twilight Camps/Camporees and Events (when offering activities which need council approval) This form is also needed for trips involving the use of rented/borrowed/chartered vehicles. SU Multiple Troop Trip/Activity Approval Forms must be submitted three (3) weeks prior to the trip. All trips must be approved by your Volunteer Support Specialist. An email confirmation will be sent upon receipt of the form and an approval/denial email will be sent closer to the date of the trip. Please check our website for the most recent COVID-19 updates and guidelines for Trips and Activities.
Type a question
Service Unit Number*
Primary Leader/Co-Leader's Name*

First NameLast Name
Primary Leader/Co-Leader's Phone Number*

Area CodePhone Number
Primary Leader/Co-Leader's Email*
example@example.com
Emergency Contact's Name of person staying behind*

First NameLast Name
Emergency Contact's Email*
example@example.com
Emergency Contact's Cell Phone Number*

Area CodePhone Number

TRIP DETAILS
Destination*
Number of Girls*
Number of Adults*
Type of Accomodations*
Beginning Date of Trip*

MonthDayYear
Date
Ending Date of Trip*

MonthDayYear
Date
Type of Transportation*

**Flight**Train**Bus**ShipPrivate VehicleParent drop off/PickupRecreational VehicleTroop rented or chartered vehicle (***Note: Corporate Account with Enterprise #XZ26618)Other
**If chartering a bus, please attach the "Bus Service Agreement"

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**If using a borrowed or chartered vehicle a Certificate of Liability Insurance must be submitted

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**Attach copy of itinerary if needed

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Girl Scout Training

Troops are required to have two trained adults accompanying ALL the trips.
1st trained Adult: First Steps for New Co-Leaders, GSUSA New Leader Onboarding Sessions, and GSUSA Girl Scout Child Abuse and Neglect Prevention*

First NameLast Name
2nd trained Adult: First Step for New Co-Leaders, GSUSA New Leader Onboarding Sessions, and GSUSA Girl Scout Child Abuse and Neglect Prevention*

First NameLast Name
Certified CPR & First-Aider: *

First NameLast Name
Troop Camper (if applicable)

First NameLast Name
Planning Trips with Girls: *

First NameLast Name
Certified Lifeguard (if swimming)

First NameLast Name

List of Girls and Adults attending the Trip/Activity

Make sure to list all participants attending the Trip/Activity. Please use the names/nicknames as they appear on Troop Roster and/or Registration Forms.
List of ALL Girls attending the Trip/Activity*
List of ALL Registered Adults attending the Trip/Activity*
Are NON Registered Members attending the Trip/Activity?*

YesNo
List of ALL NON Registered Adults attending the Trip/Activity
The Troop Leadership and the non registered adults are aware that non registered adults can only interact with their own daughter. They may not drive, chaperone or actively interact with any children other than their own. They do not count towards the Volunteer - Girl Ratio for trips.*

Yes, everyone is aware
Disclaimer

An email confirmation will be sent upon receipt of the form and an approval/denial email will be sent closer to the date of the trip. Failure to follow correct procedure and training requirements may result in the Co-Leaders being personally liable incase of accident or injury as the Girl Scout insurance will be null and void.
Submit by pressing the SUBMIT button
Should be Empty:

Service Unit Trip/Activity Approval Form