2025-26 Grass Pitches Booking Form

2025-26 Grass Pitches Booking Form

Pitches not attached to Leisure Centres
Grass Pitch Hire Charges

Adult (18 years and above)
With Changing Rooms - £60.00
Without Changing Rooms - £49.00

Youth (17 years and below)
With Changing Rooms - £49.00
Without Changing Rooms - £37.50

SLA Clubs
Adult / Youth - With Changing Rooms - £40.00
Adult / Youth - Without Changing Rooms - £35.00
Club / Hirer Contact Details

Please provide contact details for 2 Club Officials / individuals
Club Name / Business Name
If applicable
Booking Contact 1

First NameLast Name
Email
example@example.com
Mobile Number
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Booking Contact 2

First NameLast Name
Email
example@example.com
Mobile Number
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is your Club affiliated to a National Governing Body of Sport (NGB)?
Please select N/A if you are not a club.
If you answered “yes” to the above question, please provide NGB contact details:
Booking Information
Grass Pitch Required:
Teams Using Grass Pitch Required
Enter N/A if you are not a club
Booking Start Date

MonthDayYear
Date
Booking End Date

MonthDayYear
Date
Further Booking Details
Club Constitution
Please attach a copy of your Club Constitution.

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Public Liability Insurance

Hirers must provide evidence of their insurance policy and give an undertaking that they will maintain this policy for the duration of the booking
Please attach a copy of the Club's Public Liability Insurance (minimum £5m)

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Risk Assessment
Please confirm that an appropriate risk assessment will be carried out for the booking.
Safeguarding
1. Are you representing an organisation that works with children, young people or adults at risk of harm?
2. Does your organisation have a written policy that demonstrates the organisation’s commitment to safeguarding children, young people or adults at risk of harm, and is it is available to all stakeholders (such as parents / carers, volunteers, etc.,)?
3. Your organisation agrees to abide by the Council's Child and Adult Safeguarding Policies and Codes of Practice (link below)
FODC Safeguarding Policies
4. Does your organisation consistently apply a thorough and clearly defined method of recruiting staff and volunteers in line with legislative requirements and best practice (such as AccessNI checks)?
5. Does your organisation have procedures in place for the effective management, induction, support, supervision, and relevant skills/safeguarding training of staff and volunteers?
6. Has your organisation clearly defined procedures for raising awareness of, responding to, recording and reporting concerns about actual or suspected incidents of abuse or harm? For example, Designated Safeguarding Officers/Leaders, a procedure to deal with concerns or incidents, how to assess concerns or incidents, confidential records of concerns / incidents
7. Does your organisation have a written Code of Conduct/Behaviour which outlines the behaviour expected of all involved in the organisation? For example, guidelines on how to safely lead activities for children, young people and adults at risk of harm
8. Has your organisation processes in place to share relevant information appropriately and safely with parents, carers, children, young people, staff, volunteers, and other agencies, including information on who the designated safeguarding officer/leader is and how to contact them? For example, data protected emergency contact information, confidential communication forums, etc.
9. Does your organisation adhere to guidelines that ensure the general safety and effective management of activities? For example, ensuring participants depart an activity with a permitted adult and there is a recommended number of leaders in relation to the number of participants.
10. I understand the organisation I am applying on behalf of is responsible for implementing safeguarding standards to ensure the safety of children, young people and adults at risk of harm.
11. If you have answered ‘No’ to any of these questions, please provide more details in the comments box below. If your organisation’s safeguarding policy and procedures are not currently in place, these should be in place within two months of the block booking. For single / one off events we would expect organisations to be able to answer yes to the above questions.
Youth Bookings (17 & under)

Please complete this section if, you (private hirer) / the club, instruct, coach and/or manage teams or individuals aged 17 and under.
Those who instruct, coach and/or manage teams or individuals aged 17 and under must be appropriately trained and qualified, as follows:
- Appropriate coaching qualifications for the level / age group
- Access NI checked
- Safeguarding trained
- First Aid qualified
I can confirm that individuals who instruct, coach and/or manage teams or individuals aged 17 and under are appropriately trained and qualified, as outlined above:
Credit

Monthly Invoicing
Requests for credit may be accepted on the understanding that a monthly VAT Invoice will be prepared on the basis of the original booking.

Credit Terms are strictly 30 days – if payment in full is not received within 30 days, all credit facilities will cease immediately.
Do you require Credit facilities (monthly invoicing)?
If yes, please provide contact details for the person responsible for the payment of the account
Name

First NameLast Name
Email
example@example.com
Mobile Number
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Declaration
Please confirm that the information provided is complete and accurate and acknowledge that Fermanagh & Omagh District Council may terminate any bookings, without notice, if it is discovered that you have provided incomplete, inaccurate or false information, or you fail to notify the Council about any change in your circumstances which may have the potential to impact any polices, insurance cover and/or accreditations/certifications which you hold and are relevant to the delivery of the service.
Data Protection

In accordance with the Data Protection Act (as amended from time to time), Fermanagh and Omagh District Council has a duty to protect any information we hold on you. The information you provide on this form will only be used for the purpose of Grass Pitch and Changing Room bookings and will not be shared with any third party unless law or regulation compels such a disclosure. For further information on how we hold your information, please visit the Privacy section on the Council website HERE
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2025-26 Grass Pitches Booking Form

Club / Hirer Contact Details

Booking Information

Club Constitution

Public Liability Insurance

Risk Assessment

Youth Bookings (17 & under)

Credit

Declaration