CALNEVAL - Summer Carnival Procession Registration Form

THESE MUST BE READ AND AGREED FOR YOUR APPLICATION TO BE ACCEPTED.

General Conditions of Entry

• You take part at your own risk. Calne Town Council does not provide insurance, so we strongly recommend getting your own public liability insurance.
• The council is not responsible for any injuries, loss, or damage to people or property.
• By entering, you agree that your name and photos taken during the event may be used for future publicity.
• The council can remove any entry that is unsafe or a risk to the public.
• MARSHALlS (you must provide)
• Every entry should have walking marshals to help keep things safe:
• - At least 2 for small vehicles or walking groups.
• - At least 4 for vehicles over 7.5ft.
• - Marshals must wear hi-vis vests, but they’re welcome to dress according to the entry’s theme for extra fun!
• No open flames or smoking on floats or walking entries.
• No alcohol is allowed before or during the procession. Anyone found drinking may be removed.
• Follow the event staff instructions - Drivers and walkers must listen to marshals and event officers along the route.
• Be kind and respectful! Any abusive behaviour (verbal or physical) will not be tolerated, and you may be asked to leave.
  
  🚗 Personal Vehicle Entries
  If you’re entering a vehicle, here’s what you need to know:
• You must have permission from the vehicle’s legal owner and confirm insurance covers participation. Confirmation must be included with your entry form.
• The vehicle (and trailer) must be roadworthy with valid tax, MOT, and insurance. Copies of these must be submitted with your entry form.
• The driver is responsible for the vehicle’s safety, towing mechanisms, and sturdiness of the float.
• The trailer must not exceed the towing vehicle’s capacity.
• First aid kits are required for all vehicle entries—please bring your own.
• The driver must always have a clear view of the road and both sides of the float.
• Keep up with the procession—don’t allow big gaps where spectators might step in. Watch out for people crossing ahead or gathering too close.
• If using a generator, store fuel safely and refill with care. Diesel generators are preferred.
• No stopping along the route! Vehicles must continue down The Strand, then follow directions towards Station Road and London Road.
• For large vehicles please follow the Float Entries criteria. 
  
  🚶 Walking Entries
• Keep up with the entry in front of you—no large gaps should form.
• After reaching The Strand roundabout, turn right across Marden Bridge and down The Wharf—do not stop in the town centre.
• Every walking group must have at least one walking marshal in hi-vis.
  
  🛻 Float Entries
• Floats must not exceed 14ft in height (from the ground).
• No open flames or smoking on floats.
• All floats must have a first aid kit—please bring your own.
• Items on floats must be fully secured with nothing overhanging.
• Floats must stay at walking pace (3-4 mph) throughout the procession.
• Walking marshals are required (see general conditions of entry information).
• Passengers should be seated where possible, and children must always be seated and positioned away from the edges.
• If standing, there must be a safety harness or secure handrail to prevent falls.
• Floats must have a safe way to get on and off, such as a step or ladder.
• All floats must have a safety guide rope in place.
• Drivers must keep up—no big gaps should form, as this can encourage spectators to step into the road.
• Generators must be handled with care. Store fuel safely, away from people and heat sources.
• No stopping along the route! Floats must continue towards Kingsbury Green Academy car park, where passengers can safely dismount.
• Floats must be dismantled by 6:30 PM, unless agreed otherwise with the transport company.