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  • Application for Approval of Activities, Events, and Trips for GSGATL Troops and Service Units

  • Dear Girl Scouts and Esteemed Volunteers,

    We recognize that Girl Scouts of all ages are brimming with creative ideas for events, activities, and exciting places to explore. As they develop their skills and gain valuable experience, it is essential that we support them in researching, planning, budgeting, fundraising, and constructing agendas or itineraries. In this journey, we encourage thoughtful discussions about how their participation aligns with at least one of Girl Scouts' Five Outcomes: a Strong Sense of Self, Positive Values, Challenge Seeking, Healthy Relationships, and Community Problem Solving.

    This application requests approval for the following activities:

    Troop and Service Unit Events & Activities: Submit 2 months before the activity date. This application is not required for activities at Camp Meriwether or Camp Timber Ridge.


    High-Risk Activity: Submit 2 months before the activity date.

    Overnight activities and trips (Local and Domestic): Submit 2-4 months before the activity date.


    Off-site Camporees, Cruises & International Travel: Submit 8-12 months before the activity date.

    It is important to note that regular troop meetings, events at one of our three camp locations, and most standard day trips, including virtual activities—do not require prior approval.


    To ensure a smooth approval process, please complete this form in advance to allow time for review. Upon submission, you will receive an immediate confirmation email. Within 14 days, you will be informed of your approval status and if further clarification, documentation, or review is needed. To expedite processing, please provide any outstanding information within 48 hours.

    Should you need to edit a request that has already been submitted, please email your updated information to councilapproval@gsgatl.org. In such cases, there is no need to submit a new application.

    Thank you for your unwavering support of the Girl Scout Mission. We appreciate your cooperation and are excited about the amazing activities ahead!

  • Format: (000) 000-0000.
  • Request activity for approval:*
  • TRIPS: What type of trip are you submitting a form for?
  • Is this a money earning activity? If so, select all that apply.*

  • Troop and Service Unit Events & Activities

    Submit 2 Months Prior

    This application is required for approval of activities and events such as Father/Mother Daughter Dances and Teas, JGL Birthday Parties or Activities, World Thinking Day, Parent's Night Out, Parades/Walks, in-group Gatherings, end-of-year/Back-to-School Celebrations, Journey and Service Unit Events. If unsure whether your event requires approval, please review the Safety Activity Checkpoints handbook or contact the Council at councilapproval@gsgatl.org.

    When completing the application, be prepared to provide details of the activity or event and the following information:

  • High Risk Activity 

    Submit 2 Months Before the Date

    This application is required for approval of high-risk activities such as Horseback Riding, Roller and ice skating, Ziplining, Climbing and challenge Courses, Boating and water Activities, Archery, Hunting, Hiking, Indoor Skydiving, and trampoline. If unsure whether your event requires approval, please review the Safety Activity Checkpoints handbook or contact the Council at councilapproval@gsgatl.org.

    When completing the application, be prepared to provide details of the activity or event and the following information:

  • Trips, Local or Domestic – All Overnight Activities

    Submit 2-4 Months Prior

    Camporees, Cruises & International Travel

    Submit 8-12 Months Prior

    This application must be approved when your troop or service unit plans a trip that requires the Girl Scouts to stay away from home for one night or more. Reviewing the progression travel document and the Safety Activity Checkpoints handbook is essential during planning. If you have any uncertainties, please contact the Council at councilapproval@gsgatl.org for clarification.

    When completing the application, be prepared to provide details of your troop's travel plans and the following information:

  • Start Date of Activity
     - -
  • End Date of Activity
     - -
  • Format: (000) 000-0000.
  • TRIPS: Are you using a travel agent?*
  • Are high-risk activities planned?
  • HR: Will the skill level of each participant be evaluated in accordance of the Safety Activity Checkpoints.
  • HR: Is specialized equipment being used that you will have to provide.
  • Are special agreements, contracts, liability waivers, hold harmless, or release documents required for this event or activity?
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  • For every activity, event, or trip, three roles must be identified: Organizer/Director, Communicator, and First Aider. These roles should be filled by registered, unrelated adults. We assume that the person completing this application is the Director/Organizer. If this is not the case, please indicate this in the comments section below.

  • I confirm that all Adult Leaders have completed the necessary leader courses pertaining to this activity or event.
  • I confirm that all Adults have completed both mandated courses: Mandated Reporter and GS USA Girl Scout Child Abuse and Neglect.
  • I confirm if males will be attending, I will indicate so, provide their full names, and ensure the sleeping and bathroom arrangements, which should be away from the girls' areas at all times.
  • I confirm that we will have a current Minor & Adult Health History form for each girl and adult participating in the activity.
  • I confirm that there will be parent support and a signed permission form for each girl participating.
  • I confirm that I have read the Girl Scouts of Greater Atlanta Safety Activity Handbook found on the website that pertains to all planned activities and agree to follow them.

  • By submitting this form, I         , affirm the accuracy of the statements provided. I appreciate the opportunity to review the policies of GSUSA and Girl Scouts of Greater Atlanta regarding the safety of Troop and Service Unit Events & Activities, as outlined in the Safety Activity Checkpoints and Volunteer Essentials. I commit to adhering to these policies and have taken the time to understand them fully. Furthermore, I acknowledge my responsibilities as outlined in this form and recognize the importance of ensuring that Girl Scouts are always supervised by two registered female adults.

    Thank you for your commitment to safety and for supporting our shared mission.

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