Registration Form

Welcome to the GA 2025 Registration
Welcome to the Delegate Registration Portal, below you will fill in your information first and then the information of any person/s accompanying you.

Additionally, you will book your accommodation option. We have 4 accommodation levels to choose from and the prices are for the dates of 10th - 14th October 2025. If you would like accommodation for additional nights, please indicate that in the appropriate section.

Delegate Price: EUR260 (This is an all-inclusive ticket price for Delegates to attend all activities as per the General Assembly Programme(excluding bus from OR Tambo Airport or King Shaka Airport - Only Shuttle from PMB Airport Included))

Guest Price: EUR190 (This ticket includes meals, transport (excluding bus from OR Tambo Airport or King Shaka Airport- Only Shuttle from PMB Airport Included), tour of Ardmore, Visit to Nelson Mandela Capture Site, SAWHS Exhibition. Guests are able to attend Seminars Sessions if they would like at no extra cost. Excludes Gala Dinner, and General Assembly). Additional activities have been arranged for Delegate guests to book - these can be booked via this Registration Portal.
- The registration portal is strictly for international members of the WBFSH, i.e., Individuals that reside in countries outside South Africa (RSA).
- The portal will close on 29 August 2025
- No late or in-person registrations will be accepted
- Partial refunds of 40% will be processed should the request be received before 13 July 2025
- No refunds are provided after 13 July 2025, however you may transfer your registration to another individual up to the 29 August 2025
- Each completed registration can accept multiple individuals, however only 1 invoice will be issued
- Payment is required 5 business days after the invoice is issued, should the invoice go unpaid the attendees will be de-registered and have to re-do the registration process.
- Person(s) under the age of 18 years old are prohibited from attending the Gala Dinner, alternative arrangements can be made.
- A secondary link will be provided for all flights and bolt-on tours
- There is Limited capacity available for the General Assembly and Accommodation. Once the maximum number of registrations has been reached, no other registrations will be possible.
If you have any queries, please contact Kostas on chairman@sawhs.co.za, Rebecca on marketing@sawhs.co.za or Morgane on morgane.libotte@wbfsh.com
Event Programme
Delegate Guest Additional Activities
Event Progamme and Guest Additional Activites are provisional and may be adjusted at the discretion of the organisers
I consent to the use of my information for this registration in compliance with POPIA, GDPR, HIPAA, and ADPPA

Registration Form

WBFSH General Assembly 2025:
Delegate Information
Full Name (as is in Passport)*

First NameLast Name
E-mail*
example@example.com
Phone Number
Address*

Street Address

Street Address Line 2

CityCountry of Residence

Postal / Zip CodeCountry (only for Delegates OUTSIDE of RSA)
Are you a Member of a Studbook?*
Which Studbook are you a Member of?*
Which Organization are you a representative of?*
Are you a WBFSH Board Member and/or Executive?*

YesNo
If you are a WBFSH Board Member and/or Executive, please ensure that you select ACCOMMODATION TICKET: LUXURY (WBSFH BOARD) when booking your accommodation
Travel Details

Attached to this Registration Portal is the link to the Tourvest Portal to book your flights and additional holiday packages for before or after the General Assembly 2025. Please provide us with the below details to allow us to ensure you have transportation from the airport to the venue
- The Bus Trip from OR Tambo (Johannesburg) to the Venue will be approximately 5 and a half hours and will have one stop along the way for refreshments.
- The Bus Trip from King Shaka (Durban) to the Venue will be approximately 3 and a half hours with no stops along the way.
- The Bus from PMB Airport (Pietermaritzburg) to the Venue will be approximately 45min to 1 hour with no stops along the way. Please note there is limited availability of flights to this airport - if you would like to land at this airport, please ensure you book soonest.
  - The Bus to and from this airport is included in your Attendance Fee
Which Airport are you intending on Flying into?*
Note: Buses from OR Tambo (JHB) and King Shaka (DBN) have an additional transport fee as follows: OR Tambo (JHB) - EUR40 & King Shaka (DBN) - EUR50. If you do not know yet where you are flying into, please email us once you have made your booking so that we can assist with booking your spot on the bus.
Do you require transport to the airport on the final day?
Which Airport are you intending on Flying out of?
Note: Buses from OR Tambo (JHB) and King Shaka (DBN) have an additional transport fee as follows: OR Tambo(JHB)- EUR40 & King Shaka (DBN) - EUR50
Personal Requirements
Dietary Requirements*
*Please email us to let us know of any allergies
Disability / Chronic Conditions*
*Please email us should we need to provide wheelchair facilities.
Visa Letter

*Please complete should you require a visa letter to enter RSA. Each delegate is required to ensure they are aware of travel requirements.
Do you require a Visa Letter*
Passport Number*
Occupation*
Please Upload a Photo of the Identification Page of your Passport*

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Next of Kin

Emergency Contact
*For Group Bookings: Only the main Delegate in the booking is required to fill in this section**

Full Name of Emergency ContactRelation to main Delegate
Phone Number
Email*
example@example.com
Group Booking/Multiple Attendees

*Should you be bringing a guest or you are also booking on behalf of other Delegates, please fill in their details below.
Are you registering for additional attendees?*
Additional Attendee Details*
Do you need to upload Identification Page of Passports for the above Individuals?
If you are unable to upload or have registered more than a total of 5 attendees, please email the photo's of all attendees passports
Please Upload a Photo of the Identification Page of their Passport

Cancelof
Please Upload a Photo of the Identification Page of their Passport

Cancelof
Please Upload a Photo of the Identification Page of their Passport

Cancelof
Please Upload a Photo of the Identification Page of their Passport

Cancelof
Payment

*Payment is required within 5 business days of invoice to secure your registration. Non-payment within the 5 business days - will result in de-registration. Only 1 invoice per registration will be issued (includes all Attendees). Proof of payment is required to be sent to chairman@sawhs.co.za and morgane.libotte@wbfsh.com
Is your Organisation Paying on your behalf?*
Confirm Name to be on Invoice*

First NameLast Name
Confirm Email Address *
example@example.com
Organisation's Full Operating Name*
Organisation's email address*
Organisation's contact number*
Confirm the email address to be invoiced*
Confirm your contact number*
VAT Number (if applicable)
Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Welcome to the GA 2025 Registration

Registration Form

Delegate Information

Travel Details

Personal Requirements

Visa Letter

Next of Kin

Group Booking/Multiple Attendees

Payment

Attendee Tickets