End of Year Checklist (GST Clients)

The Tax Lady - End of Year Checklist (GST Clients)

Information required to complete your financial accounts and tax returns for current GST clients.
What tax year does this checklist relate to? (i.e. 2025)*
Your Details
Full Name (including middle names):*
IRD Number:*
Phone Number:*

Country CodeArea CodePhone Number
Email:*
example@example.com
Personal Bank Details for IRD Refund:*
A two digit suffix can be made into a three digit suffix by adding an extra '0' to the start.
Address:*
Full Name (if second person):
IRD Number (for second person):
Phone Number (for second person):

Country CodeArea CodePhone Number
Email (for second person):
example@example.com
Personal Bank Details for IRD Refund (for second person):
A two digit suffix can be made into a three digit suffix by adding an extra '0' to the start.

Did you receive any income from the following sources:*

	Person 1 - Yes	Person 1 - No	Person 2 - Yes	Person 2 - No
PAYE Income
Interest or Dividends
Self-Employment
Shareholder Salary
Partnerships
Rental Property Income
Estates or Trust Income
Overseas Income (including interest)
Overseas Pension
Crypto/Bitcoin (please provide profit & loss account)
Portfolio Income
Any other untaxed or cash income

General Questions:*

	Person 1 - Yes	Person 1 - No	Person 2 - Yes	Person 2 - No
Have you paid premiums on an Income Protection Insurance Policy? If yes, please provide us with confirmation of the annual premiums paid to your insurance provider.
Have you made any donations to NZ charities during the year? If yes, please provide us with all donation receipts.
Have you received any lump sum payments and pensions from overseas superannuation funds during the year? These may be taxable in NZ, please provide us with information around these benefits you have received.
Are you a Settlor, a Trustee or a Beneficiary of a New Zealand or Overseas Trust?
All financial accounts are sent through our electronic portal, if you would like a hard copy to be posted please select yes here.

Is there any other information which you feel may be important in determining your tax position that has not been mentioned above? If so, please provide details below:
Independent Earner Tax Credit Entitlement

This credit is available to taxpayers earning between $24,000 - $70,000. Please note your entitlement is determined monthly. This means if you don't meet the criteria for any part of a month, then you won't qualify to receive the IETC for the entire month. We will calculate the amount claimable to you.

To help us establish if you are entitled to the Independent Earner Tax Credit, please answer the following questions:*

	Person 1 - Yes	Person 1 - No	Person 2 - Yes	Person 2 - No
Are you a NZ tax resident?
Are you or your partner receiving "Working for Families" tax credits?
Are you receiving an income tested benefit?
Are you receiving the New Zealand Superannuation?
Are you receiving a Veteran's Pension?
Are you receiving the overseas equivalent of any of the above?

Supporting documents - to help us complete your accounts, please remember to send us through your supporting documents. Please indicate below what method you will be using to provide us with these:*

	Yes	No
Uploading to The Tax Lady Portal - https://thetaxlady.portal.accountants/login
Emailing to admin@thetaxlady.co.nz
Physical Copies (drop off to office or posting in)
All information is available in Xero or MYOB so I will not be sending in further information.

Please click the drop down boxes and complete the following sections if they are relevant to your situation. Ignore those that are not. Once complete, press the green submit button.

Company or Sole Trader/Partnership
Company or Sole Trader/Partnership
Company or Trading Name:
Entity IRD Number:
Business Bank Details for IRD Refund:
A two digit suffix can be made into a three digit suffix by adding an extra '0' to the start.

Please indicate below which items you will be providing us to assist with completing your financial accounts this year.

	Yes	No
Business bank account balance as at 31st March
Changes to terms of any current loans
New loans, hire purchases or lease to own agreements
Solicitor's documents (if applicable, please provide all solicitor documents for any business transactions that occurred during the year)

Debtors, Bad Debts and Creditors

	Yes	No	Total $ Value (incl GST)
Do you have any accounts receivable (people who owe money to you) as at 31st March? If yes, please note you will need to provide a breakdown.
Were any bad debts written off in the financial year? To claim a deduction for income tax, the debts must be written off before the 31st March.
Do you have any accounts payable (people you owe money to) as at 31st March? If yes, please note you will need to provide a breakdown including names, amounts and what it is for.

Stock on Hand - over $5,000

	Yes	No	$ Value
Do you have stock on hand over the value of $5,000? Stock should be valued at cost excluding GST and exclude any obsolete items. Select the lower of: cost/selling price/replacement value.
Have you written off a substantial amount of stock that will affect your gross profit? You must have physically dumped any stock that you have not valued.

Work in Progress

	Yes	No	$ Value
Do you have any work in progress as at 31st March? Work in progress (cost prices excluding GST) is work that you have substantially completed but have not yet invoiced.

Business Bank Account(s) - please confirm the balance of your business bank account(s) as at 31 March.
Vehicle Logbooks (unless already supplied)

Please note that a detailed and accurate logbook must be completed for a three month period every three years or vehicle expense claims will be limited to a maximum of 25% of expenses incurred.

	Yes	No
If you are a company, do you have a company owned vehicle that is available for private use?
If you are an individual, do you use your vehicle for business use?

Vehicle Description (incl Rego):
Original Cost:
Total km's travelled during the year:
Total km's travelled for business:
Odometer reading at 31st March (end of previous tax year):
Odometer reading at 31st March (end of this tax year):
If you are claiming distance travelled, please confirm your vehicle type:

PetrolDieselPetrol HybridElectric
Home Office Allowance

If part of your home is set aside principally for use as an office/workshop/storage area.
Total floor area of house (m2):
Total floor area used for business (m2):

Please provide the annual total of the following expenses:

	Annual $ Total
Body Corporate Fees
Insurance
Mortgage Interest
Power & Gas
Rates (and Water Rates)
Repairs & Maintenance (details will be required)
Rent (if property not owned)
Landline and Internet

Fixed Assets
Did you sell, trade-in, and/or scrap assets during the financial year? If so, please provide the following information:
Did you purchase new assets during the financial year over $1,000? Please specify business use percentage and if the item has been purchased secondhand. Provide HP/lease documents where appropriate.

Rental Property Owners (Including Company Owned Rental Properties)
Rental Property Owners

(Including Company Owned Rental Properties)
Rental Property(s) details
Do you receive short stay accommodation (i.e. through AirBnb, Holiday Homes, Book a Bach) or have boarders? Is so, please provide a description of the situation below:
If the rental property(s) are owned by a company, please provide the company name:
Company IRD number:
If company owned, did the shareholding or directors change during the year? If yes, please state the changes here:

Please indicate below which items you will be providing us with to complete your return this year.

	Yes	No
Bank Account used for the sole purpose of the rental property. (This can be provided as a CSV file for a personally owned rental, or QIF file for company owned rentals)
Rental Income Received (per property) i.e. property managers report
Rates
Insurance - house and contents, landlord
Water Charges
Security
Advertising
Repairs & Maintenance
Motor Vehicle Mileage. Note: you will need to provide a breakdown of dates, kms travelled and reasoning. This could be provided in your logbook or a spreadsheet.
Body Corporate Costs
Mortgage Interest Statements or Annual Statement (in pdf format)
Has the property been sold during the tax year? If so, please provide a solicitors settlement statement.
Look Through Companies (LTC) - If not previously supplied, please provide details of guarantees in place over company loans.
Other expenses incurred.

If this is the first year of the rental property, please provide the following:

	Yes	N/A
Solicitors Settlement Statement
Government Valuation of Property (can be obtained from Valuation NZ)

Terms and Conditions of Trade
Payment
Unless otherwise agreed, payment of invoices shall be made to The Tax Lady within 21 days of an invoice being issued
- Interest at 1.5% per month may be charged on overdue accounts
- Any expenses, costs and disbursements incurred by The Tax Lady in recovering any outstanding money including debt collection agency fees or solicitor's costs shall be paid by the customer.
Privacy
The customer authorises The Tax Lady to collect, retain and use personal information about the customer (including the information collected in the document) for the following purposes only:
- Assessing the customer's creditworthiness.
- Disclosing to a third party details of this application and any subsequent dealings it may have with The Tax Lady for the purpose of recovering amounts payable by the customer.
- Providing credit references.
Should be Empty:

The Tax Lady - End of Year Checklist (GST Clients)

Your Details

Independent Earner Tax Credit Entitlement

Company or Sole Trader/Partnership

Vehicle Logbooks (unless already supplied)

Home Office Allowance

Fixed Assets

Rental Property Owners