LANGUAGE CAPABILITY TRACKER

LANGUAGE CAPABILITY TRACKER
GENERAL INFORMATION
Student Name

First NameLast Name
Student Email
example@example.com
Company Name
Target Language
Instructor Name

First NameLast Name
Instructor Email
example@example.com

INSTRUCTIONS
Please read each task below and indicate your ability to complete it in the workplace.

Use the following scale in both the “Me” and “My Instructor” columns:

❓ = I have difficulty with this task

✓ = I can do this under normal circumstances

✓✓ = I can do this easily

In the "My Objective" column, use:

! = I would like to improve this

!! = This is a priority for me
A. SPEAKING

Oral Production & Interaction

Rows	Me	Instructor	Objective
I can introduce myself and say my job title at the start of a meeting. [A1]
I can ask questions and respond to basic comments during a team meeting. [A2]
I can explain my progress on a task or project in a meeting using simple language. [B1]
I can ask someone to repeat or clarify something during a meeting. [A2]
I can recognize when my name is mentioned and respond briefly with rehearsed phrases. [A1 / A2]
I can provide a short update on my work when asked directly. [B1]
I can participate actively in team meetings by explaining ideas, expressing opinions, and responding to others. [B1]
I can lead a short meeting or part of one by introducing agenda items and guiding discussion. [B2]
I can chair meetings by managing time, involving participants, and summarizing decisions clearly. [B2]
I can express complex ideas and shift between formal and informal language depending on the situation. [C1]
I can read the room and adapt my communication style to engage stakeholders or cross-functional teams effectively. [C1]
I can facilitate high-level meetings involving negotiation, conflict resolution, or strategic planning. [C2]

Rows	Me	Instructor	Objective
I can give a short, rehearsed introduction about myself and the topic I will present. [A1 / A2]
I can show a slide or image and say one or two simple sentences to describe it. [A2]
I can give a basic update to a small group using simple sentences I have practiced. [A2]
I can describe a chart or table using key words and memorized phrases. [A2]
I can deliver a prepared presentation with a clear structure and transition between main points. [B1]
I can answer basic questions from colleagues after a presentation using straightforward language. [B1]
I can give a presentation about a familiar project or topic and adjust it for different audiences. [B2]
I can explain processes, summarize data, and respond to questions with confidence. [B2]
I can give detailed presentations that include analysis, recommendations, and examples. [B2 / C1]
I can adapt my delivery in real time based on audience reactions and clarify complex ideas as needed. [C1]
I can deliver persuasive, high-stakes presentations to senior leaders or clients with ease. [C1 / C2]
I can handle interruptions, off-topic questions, and unexpected changes without losing the flow of the presentation. [C2]

Rows	Me	Instructor	Objective
I can answer the phone or join a video call and say my name and company.
I can understand and confirm basic information like a time, date, or name if it’s repeated clearly.
I can make a short call to confirm a meeting or ask for simple information.
I can leave a basic voicemail or take a short message from a colleague.
I can participate in short work-related phone or video calls, ask questions, and explain simple problems.
I can arrange a meeting or give updates during a call with minimal preparation.
I can take part in professional calls or virtual meetings, share opinions clearly, and take notes during discussions.
I can follow up after a call by summarizing action items or next steps.
I can lead a conference call or video meeting, delegate tasks, and keep the group focused and on schedule.
I can switch tone appropriately depending on whether I’m speaking with clients, colleagues, or executives.
I can manage difficult conversations or negotiations by phone or video, using tactful and persuasive language.
I can confidently represent my team or company in high-level virtual discussions or international calls.
I can give a short, rehearsed introduction about myself and the topic I will present.
I can show a slide or image and say one or two simple sentences to describe it.
I can give a basic update to a small group using simple sentences I have practiced.
I can describe a chart or table using key words and memorized phrases.
I can deliver a prepared presentation with a clear structure and transition between main points.
I can answer basic questions from colleagues after a presentation using straightforward language.
I can give a presentation about a familiar project or topic and adjust it for different audiences.
I can explain processes, summarize data, and respond to questions with confidence.
I can give detailed presentations that include analysis, recommendations, and examples.
I can adapt my delivery in real time based on audience reactions and clarify complex ideas as needed.
I can deliver persuasive, high-stakes presentations to senior leaders or clients with ease.
I can handle interruptions, off-topic questions, and unexpected changes without losing the flow of the presentation.

Rows	Me	Instructor	Objective
I can greet colleagues and respond to simple questions like “How are you?” or “How was your weekend?”
I can say where I’m from, what my job is, and share one or two personal details when introducing myself.
I can ask coworkers about their weekend, hobbies, or plans using basic expressions.
I can join casual conversations in the kitchen or elevator by making simple comments or asking polite questions.
I can talk comfortably with coworkers about general topics like the weather, vacations, or workday routines.
I can express interest in what someone is saying and keep a light conversation going.
I can take part in casual group conversations at lunch or during breaks and contribute relevant opinions or stories.
I can recognize the appropriate tone and register for informal conversations with colleagues or clients.
I can participate in relaxed conversations with humor, share short anecdotes, and adjust my tone based on who I'm speaking with.
I can join informal conversations between native speakers without difficulty, even when the topic shifts unexpectedly.
I can engage fluently in spontaneous small talk, including subtle humor, sarcasm, or culturally specific references.
I can build rapport naturally with new colleagues or clients through informal conversation.

B. WRITING

Written Production

Rows	Me	Instructor	Objective
I can write a short message to confirm a meeting time or say “thank you.”
I can introduce myself in an email using simple sentences and key vocabulary (name, job, purpose).
I can write a simple work email to ask for or share basic information (e.g., availability, documents).
I can reply to a message using short, polite phrases (e.g., “Yes, I received it” or “I’ll check and let you know”).
I can write clear emails to request information, give updates, or ask colleagues for help.
I can explain problems or delays politely and offer a simple solution in writing.
I can write professional emails with appropriate tone and structure, including greetings, body, and closing.
I can handle email threads by responding clearly and summarizing the key points.
I can adapt my writing style based on the audience (e.g., internal colleague vs. external client).
I can write persuasive or sensitive emails, such as negotiating deadlines or handling complaints.
I can write complex messages that explain reasoning, compare options, and drive decision-making.
I can use nuance, diplomacy, and tone strategically in email or chat to maintain strong professional relationships.

Rows	Me	Instructor	Objective
I can complete short forms or templates with basic information (e.g., name, date, project title).
I can write a short sentence or bullet point about what I did at work (e.g., “Reviewed documents” or “Joined meeting”).
I can write a short note or work summary using simple words (e.g., “We finished the first part of the project”).
I can fill in standard templates for basic memos or status updates.
I can write a simple report or summary that describes project progress or work outcomes.
I can describe a problem and suggest a possible solution using clear, direct language.
I can write detailed work summaries, internal memos, or proposals with logical structure and clear purpose.
I can explain background information, list options, and make a recommendation in writing.
I can write formal reports or proposals that synthesize input from multiple sources and support a clear argument.
I can write project documentation, internal briefings, or executive summaries tailored to specific audiences.
I can write persuasive business cases or strategic proposals that address complex goals or challenges.
I can use polished, reader-sensitive language and formatting to ensure clarity, tone, and professionalism in high-level documents.

C. READING

Receiving Written Information

Rows	Me	Instructor	Objective
I can read a short email to find basic information like a date, time, or location.
I can understand simple instructions such as “Please review” or “Send by Friday.”
I can understand short emails or messages about routine tasks or meeting updates.
I can follow basic written instructions (e.g., how to log in or reset a password).
I can read and understand emails from colleagues that include short explanations or requests.
I can follow step-by-step instructions in documents or workplace guidelines.
I can read internal communications and project-related documents to identify key points and action items.
I can scan multiple emails to prioritize responses and identify urgent items.
I can read and interpret longer or more detailed internal documents, such as meeting summaries or implementation plans.
I can evaluate tone, intent, and next steps in complex or nuanced workplace emails.
I can fully understand and critically evaluate written communication, even when it is indirect, culturally specific, or includes legal/business jargon.
I can quickly assess multiple documents to extract relevant details and synthesize the information for decision-making.

Rows	Me	Instructor	Objective
I can identify basic details (e.g., product name, date, or cost) in a short document or webpage.
I can recognize common workplace words in headings or labels (e.g., “safety,” “deadline,” “complete”).
I can find specific information in a short report or article, such as a task name or location.
I can follow simple technical instructions with visuals or step-by-step lists.
I can read straightforward reports or how-to guides and understand the main ideas.
I can find relevant sections in a longer manual or article using headings and formatting.
I can understand detailed reports or manuals related to my job and summarize key points.
I can compare two documents (e.g., technical specs or policy changes) to identify differences.
I can interpret specialized documents, assess data or trends in charts, and explain their implications.
I can evaluate credibility or bias in web articles, especially on topics related to my field.
I can read and synthesize information from complex sources (e.g., industry white papers, technical documentation).
I can extract detailed insights from lengthy reports or manuals and relay relevant findings to others clearly.

D. Listening

Receiving Spoken Information

Rows	Me	Instructor	Objective
I can understand short announcements like “The meeting is starting” or “Lunch is at 12.”
I can follow slow, clearly spoken video tutorials if the content is familiar and supported by visuals.
I can understand general information in a short presentation or training video about a familiar topic.
I can identify dates, times, or key instructions in an audio message or onboarding clip.
I can follow the main ideas in live or recorded presentations if the speaker speaks clearly and uses visual support.
I can take simple notes from a training video or company presentation.
I can understand presentations or tutorials on technical or workplace-related topics and extract important details.
I can follow explanations about processes, data, or project updates with limited need for repetition.
I can follow long or complex presentations and identify key arguments, examples, and implications.
I can distinguish between different speakers and points of view in panel discussions or webinars.
I can understand subtle points, shifts in tone, and underlying meaning in professional presentations or recorded sessions.
I can evaluate the effectiveness of a speaker’s message and summarize it for others.

Rows	Me	Instructor	Objective
I can understand when someone says my name and gives me a basic instruction during a meeting.
I can follow very short and familiar phrases if the speaker talks slowly and clearly.
I can understand simple work-related updates if I already know the context.
I can follow basic meeting discussions if people speak slowly and pause often.
I can follow the main points of a team meeting, especially if I know the agenda and people speak clearly.
I can understand who is responsible for which tasks and what the deadlines are.
I can understand most of what is said in professional meetings, even if multiple speakers are involved.
I can take notes during meetings and summarize key decisions afterward.
I can follow meetings that include detailed discussions, disagreements, or abstract concepts.
I can recognize indirect suggestions or shifts in topic and adjust my understanding accordingly.
I can follow fast-paced meetings with complex interactions, including humor, sarcasm, or culturally specific references.
I can anticipate what information will be relevant and synthesize what I hear for immediate or future use.

E. HELPING OTHERS COMMUNICATE

Bridging/Clarifying

Rows	Me	Instructor	Objective
I can point to a document and say what it is about using a few simple words (e.g., “schedule,” “form”).
I can say where to find key details in a document (e.g., “name here,” “date there”).
I can explain the main point of a short message or form using simple phrases.
I can tell a coworker what a document is for and who it’s from.
I can describe the purpose and main ideas of a work email, report, or instruction sheet.
I can explain what someone needs to do based on written instructions.
I can summarize key points from a report, meeting notes, or written policy and explain them clearly to a colleague.
I can rephrase technical or formal text in simpler terms for someone less familiar with the content.
I can provide accurate summaries of long or complex documents, including comparisons or implications.
I can explain legal, technical, or procedural content clearly to different audiences.
I can analyze and synthesize multiple documents, highlighting what is most relevant for different stakeholders.
I can simplify or adapt highly detailed content to suit a range of audiences, without losing essential meaning.

Rows	Me	Instructor	Objective
I can repeat short, familiar phrases from one language to another if I hear them clearly.
I can say basic things like names, numbers, or job titles for someone who doesn’t understand.
I can help a colleague understand short messages (e.g., meeting times, directions) in another language.
I can translate basic questions and answers during a brief, routine conversation.
I can informally interpret everyday conversations in a meeting or workplace setting.
I can explain the general idea of what someone said in another language, especially if I know the topic.
I can summarize what was said during a discussion and explain it clearly to someone who wasn’t present.
I can relay messages between people in two languages during informal or semi-formal meetings.
I can interpret spoken information in real time during work-related discussions or negotiations.
I can handle specialized vocabulary and explain cultural differences when interpreting between colleagues or clients.
I can provide fluent, accurate interpretation in professional situations, including high-stakes or sensitive conversations.
I can shift between formal and informal registers when interpreting and maintain the speaker’s tone and intent.

Should be Empty:

LANGUAGE CAPABILITY TRACKER

GENERAL INFORMATION

INSTRUCTIONS

A. SPEAKING

B. WRITING

C. READING

D. Listening

E. HELPING OTHERS COMMUNICATE