Location: Remote – U.S. based

Compensation: $30–$35/hour

Schedule: Part-time contract | 15 hours/week | Mostly flexible schedule 

Specific Availability: 1 weeknight per week (5p-7p PST) & 1 Sunday afternoon per month (2p-4p PST)

Reports to: Executive Director

Application Deadline: Friday, April 18th

_______

About the Position

We are seeking a dynamic and organized part-time Program Coordinator to join our team. In this role, you will be responsible for coordinating organizer-led initiatives, supporting volunteer teams, and ensuring that each program runs smoothly from planning to impact reporting.

You will coordinate with local organizers to establish strong community partnerships, support volunteer city leads, and ensure each initiative meets its goals in alignment with our broader organizational strategy.

This role offers a unique opportunity to shape the future of our initiatives and expand our impact across new regions. The ideal candidate will bring excellent organizational skills, a passion for community engagement, and a proactive approach to problem-solving. You will work closely with our Executive Director and other team members to refine our program models, support city volunteers, and represent Planted Society’s mission to partners and stakeholders.

We’re looking for someone who is eager to learn, grow, and contribute new ideas. If you are motivated by a passion for community outreach and sustainable food systems - and even if you don’t feel you meet every single requirement - we would still love to hear from you.

_____

Activities

Program Coordination and Execution:

• Coordinate timelines, deadlines, and deliverables to ensure volunteer teams in partnered cities stay on track with outreach, partner engagement, and event planning.
• Support city teams in planning and coordinating events.
• Maintain clear documentation and provide regular status reports.

Volunteer Management and Support:

• Provide support and resources to volunteer city leads, conducting regular meetings and check-ins to offer guidance and assistance.
• Retain and grow the volunteer team by recruiting new volunteers, maintaining positive relationships, and providing ongoing support.
• Assist with the development and maintenance of volunteer training materials and facilitate training sessions as needed.

Strategic Planning and Communication:

• Collect data and assist in creating impact reports to showcase environmental benefits and community engagement.
• Collaborate with organizers and PR teams to ensure consistent social media messaging and media coverage.

_____

Who we need

• Strong time-management and organization skills with a track record of meeting deadlines.
• Clear written and verbal communication skills for engaging with various audiences.
• Ability to coordinate events from planning to execution.
• Skilled in supporting and guiding volunteers, keeping them engaged and aligned.
• Highly organized with attention to detail and ability to manage multiple tasks.
• Problem-solving mindset with a proactive approach to challenges.
• Research skills to explore new opportunities and partnerships.
• Strong relationship-building skills and unafraid to communicate effectively.
• Passion for environmental advocacy with a desire to drive change.
• Motivated by achieving results and making an impact.
• Commitment to personal and team development and continuous learning.
• Comfortable using spreadsheets and excited to learn new tools.
• Enthusiastic about community outreach, program coordination, and volunteer work.

_____

About Planted Society

Planted Society is a nonprofit organization dedicated to making plant-based eating more accessible to ensure a better future for the planet and all living beings. Our programs increase the availability of climate-friendly food options in communities, empower local leaders, and raise awareness about the environmental benefits of plant-based eating. We believe in the power of grassroots action and community-driven change to create a lasting impact.

Through our flagship initiative, Eat for Impact, we collaborate with city governments, nonprofits, locally-owned restaurants and community advocates to promote sustainable food choices.

Our work spans internationally, leveraging the energy and commitment of local organizers to bring about meaningful shifts in the food system. As we grow, our focus is expanding our reach, nurturing local leadership, and inspiring pro-climate cultural shifts that prioritize compassion.

We are committed to fostering a diverse and inclusive environment and strongly encourage applications from people of all backgrounds, experiences, and perspectives.

_____

Application Process

1. Application Form (approximately 15-30 minutes)
2. Recorded In-Depth Interview (30 min - 1 hour)
3. Reference Check

Each stage will take about 1 week to complete, starting after the application deadline. We aim to make an offer within 3 weeks of the deadline and would like the selected candidate to begin onboarding during the last week of May or first week of June.

_____

Note about the use of AI in Applications

We know using AI can make applications sound extra polished, and sometimes it can even save a little time. That said, if we can’t get a sense of how you naturally communicate, we’re less likely to move forward with your application.

If your application sounds like it was written using an AI tool, we’ll assume that’s how you’ll write our materials, emails, and how you'll communicate with organizers, which is not what we’re looking for at Planted Society.

We’d like to hear your real voice, even if it’s not "perfect." That’s what will help us picture you in this role with our organization.