By signing this proposal you certify to us that:
- To the best of your knowledge, information and belief the information you have given us is true, complete and correct and you are not aware of any matters or circumstances which you have not disclosed to us which might influence our decision.
- There are no actual or threatened legal proceedings, petitions (bankruptcy, winding up or otherwise), or similar action against your company/firm or its directors/partners.
- There are no proposals for a voluntary arrangement or scheme of arrangement or similar matters affecting the company.
About us
This notice provides examples of how personal data is collected and how it is used. More information on this can be found by reviewing our full privacy policy. You can also contact our Data Protection Officer if you have any questions about this notice, would like further information about the points raised or to exercise any of your rights.
From time to time, and in particular when you provide us with additional personal information or add additional products, we may also provide you with additional service specific information about the use of your personal data which should be read alongside this notice.
Our full privacy policy
It is important that you understand how the personal information you give us will be used. Therefore, we strongly advise that you read our full privacy policy which you can ask us for a copy of at any time.
What personal data do we collect from you and how do we collect it?
We may collect certain personal data which (either on its own or when combined with other information we hold about you) allows us to identify you as an individual and which is about you. We generally collect your personal data directly from you, or via third parties such as brokers or intermediaries. However, we may also collect data from and/or combine your personal data with information from other sources such as Credit Reference Agencies (CRAs) or fraud prevention agencies, and publicly available sources such as social media and Companies House.
Information about your customers
To enable us to provide the service to you, you will provide us with details relating to your customers, including but not limited to name, postal and email addresses, telephone numbers, and information relating to your customers’ accounts with and payments to you. We will collect this information to assess any applications, provide the services requested and to carry out anti - money laundering and fraud prevention checks. You undertake that you will provide these customers with adequate fair processing information, so that they may understand how their personal information may be transferred, that you have the right to transfer such information and that you have obtained the necessary consents or otherwise ensured that there is a lawful basis for conducting such transfer.
What do we do with your data and who might we share it with?
We process your data to provide you with the product or service you are using, in accordance with our contract, or to take steps to enter into a contract in respect of a product or service you have requested. We may also use your personal data to comply with our legal obligations, such as detecting and monitoring fraud and other financial crime, and complying with our regulatory obligations.
Some of our processing of your personal data is done on the basis that it is necessary for our legitimate interests in running an efficient and effective business, including administration, records keeping and governance, improving our products and services and for marketing, research and developing statistics, as well as some profiling and automated decision making. We also process your personal data for matters of substantial public interest, such as protecting vulnerable customers or detecting and preventing fraud. These activities may include sharing your personal data with third party service suppliers such as payment service providers. Other uses of personal data will be to ensure that we can meet our legal and regulatory obligations (and the regulator’s expectations) such as meeting audit requirements. We share your information within STAX and our contracted third parties who either provide a service to us or you.
We may also, from time to time, ask you for your consent for other purposes, which we will explain to you at the time. Much of what we do with your personal data is not based on your consent and is instead based on other legal grounds. However, for processing that is based on your consent, you have the right to revoke that at any time.
Individuals you have financial links with
We may also collect personal information about other individuals who you have a financial link with. This may include people who you have joint accounts or policies with such as your partner/spouse, dependents, beneficiaries , guarantors or people you have commercial links to, for example beneficial owners, directors, shareholders, employees and officers of your company.
We will collect this information to assess any applications, provide the services requested and to carry out Anti - Money Laundering and fraud prevention checks.
How we use credit reference and fraud prevention agencies
In order to process your application we will supply your personal information to CRAs including how you use our products and services and they will give us information about you, such as about your financial history. We do this to assess creditworthiness and product suitability, check your identity, manage your account, trace and recover debts and prevent criminal activity.
We will also continue to exchange information about you with CRAs on an ongoing basis, including about your settled accounts and any debts not fully repaid on time, information on funds going into the account, the balance on the account and, if you borrow, details of your repayments or whether you repaid on time. CRAs will share your information with other organisations, for example other organisations that you ask to provide you with products and services. Your data will also be linked to the data of any joint applicants or other financial associates as explained above. You can find out more about the identities of the CRAs, and the ways in which they use and share personal information here:
www.experian.co.uk/crain/index.html
The personal information we have collected from you and anyone you have a financial link with, including your customers, may be shared with fraud prevention agencies who will use it to prevent fraud and money laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance or employment.
What are your rights over your personal data?
You have a number of rights in relation to your personal data. You can find more information in our full privacy policy or by contacting us if you wish to exercise any of the following rights.
- To request access to your personal data and to obtain information about how we process it
- To object to the processing of your personal data
- To restrict processing of your personal data
- To have your personal data erased
- To have your personal data corrected if it is inaccurate and to have incomplete data completed
- To move, copy or transfer your personal data
- Rights in relation to automated decision making including profiling
You also have the right to complain to the Information Commissioner’s Office www.ico.org.uk who regulates the processing of personal data in the UK.
Marketing
We will keep you informed about our products and services similar to those you already have, although you can opt out of receiving this at any time by logging on to your account where online access is provided, writing to us or emailing us at any of the contacts published on our website.
Contact us
Data Protection Officer Joel Brooks
Email - joel@brooksbeckmann.co.uk