The Tax Lady - End of Year Checklist (Trusts)

The Tax Lady - End of Year Checklist (Trusts)

Information required to complete your financial accounts and tax returns.
What tax year does this checklist relate to? (i.e. 2025)*
Your Personal Details
Full Name (including middle names):*
IRD Number:*
Phone Number:*

Country CodeArea CodePhone Number
Email:*
example@example.com
Personal Bank Details for IRD Refund:*
A two digit suffix can be made into a three digit suffix by adding an extra '0' to the start.
Address:
Full Name (if second person):
IRD Number (for second person):
Phone Number (for second person):

Country CodeArea CodePhone Number
Email (for second person):
example@example.com
Personal Bank Details (for second person):
A two digit suffix can be made into a three digit suffix by adding an extra '0' to the start.

Did you receive any income from the following sources:*

	Person 1 - Yes	Person 1 - No	Person 2 - Yes	Person 2 - No
PAYE Income
Interest or Dividends
Self-Employment
Shareholder Salary
Partnerships
Rental Property Income
Estates or Trust Income
Overseas Income (including interest)
Overseas Pension
Crypto/Bitcoin (please provide profit & loss account)
Portfolio Income
Any other untaxed or cash income

General Questions:*

	Person 1 - Yes	Person 1 - No	Person 2 - Yes	Person 2 - No
Have you paid premiums on an Income Protection Insurance Policy? If yes, please provide us with confirmation of the annual premiums paid to your insurance provider.
Have you made any donations to NZ charities during the year? If yes, please provide us with all donation receipts.
Have you received any lump sum payments and pensions from overseas superannuation funds during the year? These may be taxable in NZ, please provide us with information around these benefits you have received.
Are you a Settlor, a Trustee or a Beneficiary of a New Zealand or Overseas Trust?
All financial accounts are sent through our electronic portal, if you would like a hard copy to be posted please select yes here.

Is there any other information which you feel may be important in determining your tax position that has not been mentioned above? If so, please provide details below:
Independent Earner Tax Credit Entitlement

This credit is available to taxpayers earning between $24,000 - $70,000. Please note your entitlement is determined monthly. This means if you don't meet the criteria for any part of a month, then you won't qualify to receive the IETC for the entire month. We will calculate the amount claimable to you.

To help us establish if you are entitled to the Independent Earner Tax Credit, please answer the following questions:*

	Person 1 - Yes	Person 1 - No	Person 2 - Yes	Person 2 - No
Are you a NZ tax resident?
Are you or your partner receiving "Working for Families" tax credits?
Are you receiving an income tested benefit?
Are you receiving the New Zealand Superannuation?
Are you receiving a Veteran's Pension?
Are you receiving the overseas equivalent of any of the above?

Supporting documents - to help us complete your accounts, please remember to send us through your supporting documents. Please indicate below what method you will be using to provide us with these:*

	Yes	No
Uploading to The Tax Lady Portal - https://thetaxlady.portal.accountants/login
Emailing to admin@thetaxlady.co.nz
Physical Copies (drop off to office or posting in)

Trust Details
Trust Name:*
Trust IRD Number:*
Address:
Trust Bank Details for IRD Refund:
A two digit suffix can be made into a three digit suffix by adding an extra '0' to the start.
Please click the drop down boxes and complete the following sections if they are relevant to your situation. Ignore those are not. Once complete, press the green submit button.

Fill this section in if this is the first time filing with The Tax Lady
First time filing with The Tax Lady
Date Trust Settled:

DayMonthYear
Date
Residency of Settlor
As part of the new reporting requirements for domestic Trusts from 1 April 2021 (2022 FY) we require the following information to complete your Trust Financial Accounts and Tax Return. Note: we are unable to file your Tax Return until we have the following information.
What is the Trust's Reportable Income this Financial Year?

Please ensure you have provided the following documents to us.

	Yes	No
Copy of Trust Deed
Any Gifting completed - please provide copies of the gifting documents
Any Deeds of "Acknowledgement of Debt" of "Forgiveness of Debt"
Any changes to Trustees during the tax year (include details in "other" section"

Who holds the "Powers of Appointment" for the Trust?
Settlor Details - Include ALL historical Settlors from date Trust created.
Beneficiaries Details - Include ALL Beneficiaries that receive distributions from the Trust.
Have any distributions / withdrawals been made to any Beneficiaries this year? If so, please provide the below details:
Has the Trust provided any 'Benefits' to any of the Beneficiaries this financial year? If so, please provide the details of benefits (include the provision of Trust Property at less than market value):
Have any settlements been made to the Trust in this financial year? If so, please provide details here:
List ALL Assets & Liabilities of the Trust and their current 'Market Value' - including cash, financial arrangements, land, buildings, shares/ownership interests, services, settlements that have been valued at zero and other:

Please provide the following supporting documentation if applicable:

	Yes	N/A
Bank Statements for ALL bank accounts in Trust Name (from 1 April to 31 March) in csv or qif format together with statement showing the balance at 31 March
Loan Documents and Loan Statements (from 1 April to 31 March) in pdf format
Term Deposits (from 1 April to 31 March) in pdf format
Interest RWT Certificate
Dividend Statements
Rental Income Received
Sales & Purchase Agreements AND Settlement Statements for any property purchased or sold
Any additional information with regards to the Trust

Trust Bank Account(s) - please confirm the balance of the Trust bank account(s) as at 31 March.
Other Information:

Fill this section in if this is NOT the first time filing with The Tax Lady
Returning Clients
As part of the new reporting requirements for domestic Trusts from 1 April 2021 (2022 FY) we require the following information to complete your Trust Financial Accounts and Tax Return. Note: we are unable to file your Tax Return until we have the following information.
What is the Trust's Reportable Income this Financial Year?

Please ensure you have provided the following documents to us.

	Yes	No
Any changes to the Trust Deed during the tax year
Any Gifting completed in the tax year - please provide copies of the gifting documents
Any Deeds of "Acknowledgement of Debt" of "Forgiveness of Debt" in the tax year
Any changes to Trustees during the tax year (include details in "other" section"

Have any distributions / withdrawals been made to any Beneficiaries this year? If so, please provide the below details:
Has the Trust provided any 'Benefits' to any of the Beneficiaries this financial year? If so, please provide the details of benefits (include the provision of Trust Property at less than market value):
Have any settlements been made to the Trust in this financial year? If so, please provide details here:
List ALL Assets & Liabilities of the Trust and their current 'Market Value' - including cash, financial arrangements, land, buildings, shares/ownership interests, services, settlements that have been valued at zero and other:

Please provide the following supporting documentation if applicable:

	Yes	N/A
Bank Statements for ALL bank accounts in Trust Name (from 1 April to 31 March) in csv or qif format together with statement showing the balance at 31 March
Loan Documents and Loan Statements (from 1 April to 31 March) in pdf format
Term Deposits (from 1 April to 31 March) in pdf format
Interest RWT Statements
Dividend Statements
Rental Income Received
Sales & Purchase Agreements AND Settlement Statements for any property purchased or sold
Any additional information with regards to the Trust

Trust Bank Account(s) - please confirm the balance of the Trust bank account(s) as at 31 March.
Other Information:

Trust Owned Rental Property(s)
Trust Owned Rental Property(s)
Rental Property(s) details
Do you receive short stay accommodation (i.e. through AirBnb, Holiday Homes, Book a Bach) or have boarders? Is so, please provide a description of the situation below:

Please indicate below which items you will be providing us with to complete your return this year.

	Yes	No
Bank Account used for the sole purpose of the rental property. (This can be provided as a CSV file for a personally owned rental, or QIF file for company owned rentals)
Rental Income Received (per property) i.e. property managers report
Rates
Insurance - house and contents, landlord
Water Charges
Security
Advertising
Repairs & Maintenance
Motor Vehicle Mileage. Note: you will need to provide a breakdown of dates, kms travelled and reasoning. This could be provided in your logbook or a spreadsheet.
Body Corporate Costs
Mortgage Interest Statements or Annual Statement (in pdf format)
Has the property been sold during the tax year? If so, please provide a solicitors settlement statement.
Other expenses incurred.

If this is the first year of the rental property, please provide the following:

	Yes	N/A
Solicitors Settlement Statement
Government Valuation of Property (can be obtained from Valuation NZ)

Terms and Conditions of Trade
Payment
Unless otherwise agreed, payment of invoices shall be made to The Tax Lady within 21 days of an invoice being issued
- Interest at 1.5% per month may be charged on overdue accounts
- Any expenses, costs and disbursements incurred by The Tax Lady in recovering any outstanding money including debt collection agency fees or solicitor's costs shall be paid by the customer.
Privacy
The customer authorises The Tax Lady to collect, retain and use personal information about the customer (including the information collected in the document) for the following purposes only:
- Assessing the customer's creditworthiness.
- Disclosing to a third party details of this application and any subsequent dealings it may have with The Tax Lady for the purpose of recovering amounts payable by the customer.
- Providing credit references.
Should be Empty:

The Tax Lady - End of Year Checklist (Trusts)

Your Personal Details

Independent Earner Tax Credit Entitlement

Trust Details

First time filing with The Tax Lady

Returning Clients

Trust Owned Rental Property(s)