Event Emergency Management Plan

Event Emergency Management Plan

Medium or High Risk
Please contact the Shire of Harvey on (08) 9729 0300 for assistance with completing this Emergency Management Plan.

All staff and volunteers are required to follow the instructions of the response plan, and to follow directions from the Chief Safety Warden and Emergency Services.

1.0 - Plan Overview

This section outlines your Emergency Management Plan Objective, who it will be shared with and how.
1.1 Objective
This plan has been developed in consultation with the following Shire of Harvey Emergency Services representatives: *
Plan prepared by*

First NameLast Name
Outline your emergency management plan objective. *
Example: This plan outlines the key contacts, processes and procedures in place in the event of any emergency at (event name) to be held on (event dates).

3.0 - First Aid Plan

This section will outline your procedures and equipment for responding to a first aid or medical emergency.
3.1 Onsite - first aid provider

List the contact names and numbers for your first aid team*

3.3 First aid equipment and stations
Outline the type, number and location of any first aid stations or equipment on site at your event*
Note: Please also indicate locations of first aid stations or equipment on your site plan in section 9.0.
Outline the steps event staff will take in the event of a first aid or medical emergency*

4.0 - Fire management plan

This section will outline key personnel and equipment, and your fire risk assessment and procedures.
4.1 Onsite - Chief Fire Warden

(First point of contact)
Name*

First NameLast Name
Contact number*

4.3 Onsite fire management plan

In the following table, please outline:

• Risk: Any potential sources of fire at your event (eg electrical malfunction, fireworks display etc)

• Risk Rating: How likely is this to happen? Tick the appropriate box

• Response: Preventive steps taken (eg equipment checks etc) and steps to follow if the risk is triggered

• Responsible: Specify the person responsible for mitigation and procedure

Risk rating*

Outline the type, number and location of any fire-fighting equipment (e.g., fire extinguishers, fire blankets, hose reels) on site at your event.*
Note: please also indicate locations of fire equipment on your site plan in section 9.0.

4.4 Offsite fire management plan

In the event of an offsite fire emergency in the Shire of Harvey during your event, please outline the procedure to be followed to ensure the safety of all event visitors, staff and volunteers, in response to a bushfire advice, watch and act or emergency event.
Bushfire Advice*
Bushfire Watch and Act*
Bushfire Emergency*

5.0 - Weather Monitoring

This section will outline weather risks and responses
Outline how you will monitor for, and respond to, weather situations that may impact your event.

Weather risk analysis*

Outline your procedure for if the event needs to be cancelled, postponed, altered or interrupted at short notice.*

6.0 - Security and Crowd Control

This section will outline your key security personnel and crowd control plan.
6.1 Onsite - Security Service Provider
Security Service business name*
Contact person*

First NameLast Name
Contact number*
Arrival time*

Hour Minutes

AM/PM Option
Departure time*

Hour Minutes

AM/PM Option
How many security guards will be onsite at your event?*
Note: Please indicate the locations of any security points on your site plan in section 9.0.

6.3 Any other information
Outline any other information relating to security and crowd control relevant to this plan.

7.0 - Emergency Evacuation

This section outlines your emergency evacuation key contacts, triggers and procedures.
7.1 Emergency evacuation contacts
Person with authority to authorise an evacuation*

First NameLast Name
Role*
Contact number*
Secondary contact*

First NameLast Name
Role*
Contact number*

7.2 Evacuation Plan

Please outline in the table below:
- Evacuation trigger - Which circumstances would trigger an evacuation
- Risk rating - Their risk rating (how likely is this scenario to happen)
- Risk response - What procedure staff should follow.

Evacuation Triggers*

Note: Please indicate the locations of emergency evacuation routes, exits and muster points on your site plan in section 9.0.

7.3 Campground emergency evacuation procedures
Will event attendees be camping during the event?*

YesNo
Please select the option that best describes the camp ground:*

Shire landPrivate Property
Campground location/s*
Campground Manager*

First NameLast Name
Contact number*
Arrival time*

Hour Minutes

AM/PM Option
Departure time*

Hour Minutes

AM/PM Option
Outline the emergency evacuation procedures for the safe removal of all camping patrons and visitors from the area, including the removal of all camping materials if required.*
Please upload a site plan of the campground, indicating emergency exits, muster points, and any safety equipment.*

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8.2 Communication backup and testing

In the event of an emergency, please indicate how you will communicate with:
- Your team
- Emergency services
- Event attendees
Outline your procedure for backup communications, should your systems not work due to limited phone signal, black spots, battery loss, etc.*
Outline your plan to test communications prior to the event.*

9.0 - Site Plan

This section asks about the location and setup of your event.
Your emergency management site plan should include the following items:*

Entry and exit pointsFire safety equipmentEmergency exits and routesFirst aid servicesEmergency evacuation muster pointsSecurity points or offices
Please upload your emergency management site plan.*

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Should be Empty:

1.0 - Plan Overview