⚠️ THIS FORM IS FOR PLAYERS WHO NO LONGER WISH TO PARTICIPATE WITH THE EXPRESS BASEBALL CLUB. IT IS NOT FOR THOSE LOOKING TO STOP OR SUSPEND PAYMENTS OR CHANGE PAYMENT OPTIONS. PLEASE READ TERMS BELOW!
Renewal and Termination
All CLUB memberships renew automatically at the end of each Program Cycle to support CLUB’s advance planning for future rosters, coaching assignments, scheduling, and facility needs. This renewal system ensures continuity and avoids the need for families to resubmit registration forms or sign new agreements each season.
This approach also allows CLUB to offer families year-round access to programming while finalizing team placements and rosters well in advance of the next Program Cycle. Because roster spots are limited and often filled months ahead of official start dates, this renewal process is essential to CLUB’s ability to maintain balanced teams and meet competitive, age-based, and skill-based placement needs.
Renewal Schedule by Membership Option
Option 1 and Option 3 (Annual Plans) automatically renew each year.
Option 2 (Season-to-Season Plan) renews in two phases:
I. Fall Participation Period renews on June 1
II. Spring/Summer Participation Period renews on November 1
60-Day Cancellation Policy
To prevent disruption to roster planning and ensure that any vacated positions can be filled in a timely and appropriate manner, families who do not wish to renew must submit official cancellation no later than sixty (60) days prior to the renewal date of their selected plan. Cancellation must be submitted using CLUB’s official online form in order to be valid. This includes:
Option 1 or 3 (Annual Plans): cancellation must be submitted by May 1 or September 1 (depending on start date)
Option 2 – Fall: cancellation must be submitted by April 1
Option 2 – Spring/Summer: cancellation must be submitted by September 1
The 60-day cancellation policy reflects CLUB’s internal roster planning timeline. During this critical window leading up to each Program Cycle, CLUB is actively evaluating new players and finalizing team placements based on age, position, skill level, geography, and availability. Filling roster spots is not immediate or interchangeable, and a single late withdrawal can compromise an entire team’s structure. CLUB—not the PARENT/GUARDIAN—sets the required planning window and cancellation timeline, and this timeline must be followed. Therefore, failure to submit cancellation by the required deadline will result in automatic enrollment in the next Program Cycle, and the full balance becomes due, regardless of participation or attendance.
How to Cancel
To be valid, cancellation must be submitted using CLUB’s official online cancellation form:
www.expressbaseballclub.com/cancel_membership
No other form of communication—including text message, phone call, email, or verbal notice to a coach, team manager, or CLUB representative—will be considered valid notice of cancellation. The date of online form submission will be used to determine compliance with this policy.
Early or Late Cancellations
Cancellations submitted more than ninety (90) days before the renewal date are generally discouraged, as they often reflect tentative decisions that may shift. However, early cancellations may still be considered at CLUB’s discretion.
Cancellations submitted fewer than sixty (60) days before the renewal date are considered late and will result in automatic enrollment in the upcoming Program Cycle with the full balance owed in accordance with CLUB’s billing schedule.
Failure to submit timely cancellation notice will result in automatic enrollment for the next Program Cycle and full financial obligation for the renewed term. The first payment for the renewed Participation Period will be drafted according to CLUB’s billing schedule. Once this initial payment is drafted, the full balance for that renewed Program Cycle becomes due in full, regardless of participation,attendance, or withdrawal.
Obligation to Complete Current Program Cycle
For clarity, submission of a valid cancellation notice only prevents renewal into a future Program Cycle. It does not release the PARENT/GUARDIAN from financial obligations associated with the current Program Cycle for which ATHLETE is registered.
As outlined in the selected Membership Option, Participation Period, and Payment Schedule above, all scheduled payments for the current Program Cycle must be completed in full, regardless of cancellation timing, attendance, or withdrawal.
Attempts to cancel in order to avoid remaining payments for the current Program Cycle are strictly prohibited. The full balance due—whether paid in monthly installments or in full at registration—remains contractually binding through the end of the Program Cycle.