Carbondale Mountain Fair | July 25-27
Application for 2025 Oasis Activity Vendor
Mountain Fair's Oasis Block Party is taking over Main Street again!
The Oasis includes a music stage, an activity tent and lounge, art vendors, food trucks, cooling-mist stations, water station, immersive and creative activities and more. In addition to these, Mountain Fair is seeking other partners such as schools, non-profits, and youth organizations to get involved and set up their own activity tent or area. We are seeking activities that are creative, playful, and engaging.
A great example is the Kids Carnival, hosted by the Carbondale Community School. They’ve added lots of fun to the fair with bounce houses, dunk tanks, carnival games, and more. It also serves as a fundraiser for CCS, with a small entry fee.
Carbondale Mountain Fair is held the last FULL weekend in July. 2025 dates are July 25, 26, 27.
Criteria for Applying
All vendors at Mountain Fair are selected by jury, and while this area of the fair does not require artistic curation, all applications will be reviewed and selected by the Mountain Fair Directing Team, Carbondale Arts Staff, & the Oasis Volunteer Supervising Team to ensure an incredible and safe event for everyone.
Youth, Art, or Education organizations, institutions, or businesses who can provide safe, engaging, playful, creative, and family-friendly experiences are welcome to apply! Remember, Mountain Fair celebrates art in all of its forms.
Activities could include: creative games, friendly or collaborative contests, arts & crafts, story-making/telling, mazes, portable playgrounds (e.i. Bouncy castles, Zorbing), etc.
*Note: If an applicant wants to provide food, food must be pre-packaged and follow the Garfield County Public Health guidelines, as well as our Zero Waste Protocols.
Oasis Activity Booth applicants must provide everything needed in order to host their activities, including but not limited to a 10x10 or 10x20 shade tent with water barrels or sandbags for weight, point of sales systems, and wifi hotspots, and a perimeter if needed. Electricity can be provided by Mountain Fair as needed.
Applications to participate in the 2025 Mountain Fair Oasis are due on May 28, 2025. In order to complete your application, please complete the online form below. You will be notified that we have received all the required information.
You will be notified by email if your application was accepted or rejected by June 11, 2025.
*** Remember: all communication will be via email only. For additional questions please email Michael Stout at michael@carbondalearts.com
Important Dates
Deadline for applications: May 28, 2025
Notification date: June 11, 2025
Deadline for Refund/Cancellation: June 20, 2025
*No refund after June 20, 2025
Load In: Friday, July 25 at 8am
Load Out: Sunday, July 27 at 4pm
Oasis Hours at Mountain Fair
Friday, July 25, 12pm-8pm
Saturday, July 26, 10am-8pm
Sunday, July 27, 10am to 4pm (Take down/removal Sunday)
*Activity Booths should plan on being in operation from opening hours until 6pm on Friday & Saturday and from 10am to 4pm on Sunday during the fair. Activity vendors are welcome to stay open until 8pm, but are not required to do so.
Fee Structure
Application Fee: $ 60.00 (due now, non-refundable)
Activity Area Reservation Fee: $250 (due upon acceptance)
*Why all these fees? As you already know, the Carbondale Mountain Fair has been free and commercial-free for 52 years, and we’d like to keep it that way! However, Mountain Fair incurs a considerable cost to ensure permits, safety, waste management, entertainment, and more. Plus, at its heart, it’s a fundraiser for Carbondale Arts!
WiFi
Personal WiFi HotSpots HIGHLY recommended!
Zero Waste
Carbondale Mountain Fair is committed to Zero Waste. All vendors must use compostable packaging materials and all garbage stations will have containers for organic waste, recycling, and garbage.