iSchool Event & Engagement Form

iSchool Event & Engagement Form

This form must be fully completed at least 30 days before your event, 14 days for student organizations. If submitted later, we cannot guarantee that the event will be approved.
Event Details

Please note that all questions in this section require an answer in order to submit the form.
Name of Event*
Is this event multiple days?*

YesNo
Please enter all Event dates and times below separated by commas.
Date of Event*

MonthDayYear
Event start time*

Hour Minutes

AM/PM Option
Event end time*

Hour Minutes

AM/PM Option
Event location*
Please include building and room number(s)
Expected Number of Guests*
Is this a reoccurring event?*

YesNo
Please provide future dates this event will occur
Is this a student organization event?*

YesNo
Which student organization?
Please enter the chartstring to be used for your event including Mycode*
This chartstring will be used for everything pertaining to this event. If your event is not using any funds please type NA
Contacts and Approval

Please note that all questions in this section require an answer in order to submit the form.
Day of event contact name*

First NameLast Name
Day of event contact phone number*
Please enter a valid phone number.
Day of event contact email*
Is the event organizer the same as the day of event contact?*

YesNo
Event organizer*

First NameLast Name
Event organizer phone number*
Please enter a valid phone number.
Event organizer email*
example@syr.edu
What is the approximate budget for the event?
Catering & Custodial
Will the event require catering?*

YesNo
Please refer to the link below for catering options.

Catering Menus
What time will the food be served?

Hour Minutes

AM/PM Option
Below please describe your menu selections in detail*
Dietary preferences*
If none please type NA
Below please describe your beverage selections in detail*
please note for events with alcoholic options there must be 30+ days to obtain liquor license as well as an additional charge
Will you need linens?*

YesNo
List the linens needed
Please note size, color and quantity of each needed
Will the event require extra custodial services?*

YesNo
Please list all locations and services that are needed. Be specific about cleaning instructions, custodial coverage and extra trash containers.
Be very specific
Marketing And Communications
Will you need Social media posts, Photography coverage or printing/signs for the event?*

YesNo
Please list and describe all marketing requests below. All items will need Event Organizers final approval.*
Be very specific
Would you like this event posted to the University calendar?*

YesNo
Please provide a brief description of the event*
Keep in mind this will be on the University calendar.
Alumni Relations
Will Alumni be present for the event?*

YesNo
Alumni name & title*
Please put all the names and titles of alumni attending in this field, separated by commas.
Will there be special recognition for the Alumni?

YesNo
Will the Alumni be a speaker or panelist?

YesNo
Will the Alumni be able to meet with Marketing and Communications?*

YesNo
Specific need or request for the Alumni
IT Requests
Will this event need IT support?*

YesNo
Please choose all options the event will require

MicrophonesVideo ConferencingAudio SupportVideo recordingOther
IT Request Other:
Accessibility
Syracuse University Accessibility
Are there any accessibility accommodations that need to be made?*

YesNo
Will CART be needed?

YesNo
Accessibility Requests:
Parking/Transportation
Will the event require guest parking?*

YesNo
Name(s) of the individuals that require parking
Please note this may not be used for Syracuse Employees
Enter the date(s) needed for parking
Please separate dates with commas
Enter the arrival time for each day separated by commas
Enter the departure time for each day separated by commas
Enter the lot preferred
If parking changes from your preferred lot you will be contacted.
Will the event require transportation?

YesNo
Please describe your transportation needs below
External Vendors
Please list any external vendors needed for this event.
Other
Please list any questions or comments below.
Should be Empty:

iSchool Event & Engagement Form

Event Details

Contacts and Approval

Catering & Custodial

Marketing And Communications

Alumni Relations

IT Requests

Accessibility

Parking/Transportation

External Vendors

Other