Food Vendor Interest Form

Food Vendor Interest Form

Thank you for your interest in being a food vendor at one of the City of Newcastle’s 2025 Summer Events. Please review the information below before completing your application.
- Requirements: All applicants must carefully review the food vendor requirements before submitting this application.
- Deadline: Applications are accepted on an ongoing basis. However, the first review of applications for July events will begin on or by May 15, 2025.
- Notification: You will be notified of acceptance via email. Please ensure you provide a valid and regularly checked email address.
- Contact: If you have questions or need assistance, contact:
  Amy George, Events & Recreation Coordinator
  📧 events@newcastlewa.gov
  📞 425-386-4106
Business Name:*
Contact Name:*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Type of Booth*

CartTentTruck
My cart/tent/truck measures feet by feet*.
Website or Description of Menu*
Power Source*

I have a built-in generator.I have a free-standing generator.I do not have any power needs.I need power supplied.
My power needs arenumber amps OR numberwatts.
All City events take place at Lake Boren Park. Please indicate which events you would like to be considered for.

Fireworks on the Lake: July 3, 6:00 - 10:30 p.m., 4,000+ attendance, $100 feeConcert in the Park: July 23, 6:00 - 8:30 p.m., up to 1,000 attendance, no feeConcert in the Park: July 30, 6:00 - 8:30 p.m., up to 1,000 attendance, no feeConcert in the Park: August 6, 6:00 - 8:30 p.m., up to 1,000 attendance, no feeConcert in the Park: August 13, 6:00 - 8:30 p.m., up to 1,000 attendance, no feeNewcastle Days: September 6, 11:00 a.m. - 7:00 p.m., 4000+ attendance, $100 fee
REQUIRED PAPERWORK

To be considered as a food vendor, you must either have the following documents ready to submit upon acceptance OR be able to provide them no later than 14 days prior to the event.
- LIABILIITY INSURANCE: Food vendors must supply the City with a copy of the insurance document naming the City as additional insured for specific events and dates. Agency/Company shall maintain Commercial General Liability no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury and property damage. The Commercial General Liability insurance shall be endorsed to include coverage for both ongoing and completed operations. The insurance polic(ies) shall be primary with respect to the City.
- FIRE INSPECTIONS & PERMITS: Food trucks must have valid King County Association of Fire Marshals inspection, fire department operational permit from any agency in the state, cleaned hoods and current tag on suppression system.
- HEALTH PERMIT: Food vendors must have the appropriate food business permit from the King County Department of Public Health. Food trucks usually have an annual mobile food business permit and food tents need to apply for a temporary event food business permit.
- Please note that City of Newcastle is serviced by Bellevue Fire Department (BFD). Per BFD, food vendors are required to have a Class K Fire Extinguisher. Tents/canopies must be NFPA 701 Flame Certified.
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