Juneteenth Festival Vendor Application

Juneteenth Festival Vendor Application
Festival Date: June 14, 2025
Deadline for Application: June 6, 2025

Applications are considered on a “first come, first serve” basis!

Community Mpact's Juneteenth Festival is a celebration of freedom, culture, and community. If a business or organization would like to participate, sponsorship packages are available.

Sponsorship questions contact: erniewilliams@communitympact.org

Paper applications can be picked up and submitted at:
411 W Palestine Ave, Palestine, TX 75801

10% off when you submit your application and make payment prior to May 30, 2025. For questions or additional information about vendor requirements, event details or a coupon code, please email lisa@communitympact.org
What is your vendor type? *
General Rules

Community Mpact Juneteenth Festival Vendors who violate these rules or misrepresent their application will not be invited back to future Juneteenth or other Community Mpact events.
- Each vendor will be assigned a specific location by area and booth number. The Juneteenth festival is based on a first-come, first-paid basis. Booth placement is not guaranteed without payment and confirmed space assignment.
- A virtual all vendor call will be hosted on June 12, 2025 at 6PM CST. Additional information will be sent regarding this call which isn't required but strongly recommended as we will discuss all event details.
- Set-up on Friday June 13, 2025, 6-8 PM for food vendors. Food vendors setting up Friday night are solely responsible for their merchandise and personal items. On Saturday June 14, 2025 set-up is 6 AM – 8 AM. A designated Community Mpact Representative will be available for both set-up times to help vendors locate assigned spaces.
- Any display or conduct by a vendor that unnecessarily obstructs neighboring booths or interferes with foot traffic will not be permitted. Vendors are required to have a covered booth and must furnish their own tables, chairs, tents/awnings, and at least 100 ft. of extension cord (recommended 200 ft) if electricity is needed from city sources. Staking tents into the ground is prohibited.
- Vehicles must be removed from barricaded areas by 8:30 AM on event day no exceptions. Vendors who do not adhere to their assigned set-up time must dolly or carry in their goods by hand. Vehicles will not be permitted to re-enter until the all clear text and/or email is sent (after 4PM). Vendors can only close early and load out by hand/dolly if they sell out, however no vehicles will be permitted in or out of the barricaded area during the festival hours in the event of a sellout. Vendors who close early (unless sold out) will be subject to a $100 fine.
- Unauthorized vending from a vehicle or wagon during the event is subject to a $250 fine.
- Each vendor is responsible for trash and cardboard removal using designated Community Mpact dumpsters. Do NOT use city trash bins or green cans belonging to local businesses. A $200 fee will be assessed for any trash, cardboard, grease, or gray water left behind by a vendor.
- Cancellation before May 30, 2025, will receive a 50% refund. No refunds will be issued after May 30, 2025. No refunds will be issued for vendor removal due to non-compliance.
- Political, religious, or raffle-related vendors may be limited to designated areas and may be denied participation completely at the sole discretion of Community Mpact.
- Food vendors must provide proof of liability insurance of at least $500,000 and upload a Certificate of Insurance below. Cottage Food Vendors are exempt from this requirement. Community Mpact will not be liable for damage to property, loss, or theft and will not be held liable for injuries, accidents, or misconduct. Community Mpact reserves the right to deny participation or remove any vendor at any time for behavior deemed inappropriate or disruptive.
- Electricity is available at an additional charge — $30 per 120-volt plug and $35 per 240-volt plug. Vendors must indicate the amperage required for 240-volt plugs. Electricity is limited; please refer to the electricity page and select the correct plug type for your setup.
- Water is available free but is not guaranteed as there is limited availability.
- Demonstrations or activities that create fire, health, or safety hazards are strictly prohibited.
- Inappropriate behavior, profanity, slander, libel, or disparaging remarks—whether in person during the event or on public social media—will not be tolerated. Community Mpact reserves the right to remove any vendor, personnel, or attendee at its sole discretion for conduct it deems unethical or non-compliant with festival guidelines. In such cases, no refund will be issued, and no appeals will be considered.
- All vendors must submit a copy of their tax ID form as part of the application.
General Rules

Community Mpact Juneteenth Festival Vendors who violate these rules or misrepresent their application will not be invited back to future Juneteenth or other Community Mpact events.
- Each vendor will be assigned a specific location by area and booth number. The Juneteenth festival is based on a first-come, first-paid basis. Booth placement is not guaranteed without payment and confirmed space assignment.
- A virtual all vendor call will be hosted on June 12, 2025 at 6PM CST. Additional information will be sent regarding this call which isn't required but strongly recommended as we will discuss all event details.
- Set-up on Saturday June 14, 2025 set-up is 6 AM – 8 AM. A designated Community Mpact Representative will be available for both set-up times to help vendors locate assigned spaces.
- Any display or conduct by a vendor that unnecessarily obstructs neighboring booths or interferes with foot traffic will not be permitted. Vendors are required to have a covered booth and must furnish their own tables, chairs, tents/awnings, and at least 100 ft. of extension cord (recommended 200 ft) if electricity is needed from city sources. Staking tents into the ground is prohibited.
- Vehicles must be removed from barricaded areas by 8:30 AM on event day no exceptions. Vendors who do not adhere to assigned set-up time must dolly or carry in their goods by hand. Vehicles will not be permitted to re-enter until the all clear text and/or email is sent (after 4PM). Vendors can only close early and load out by hand/dolly if they sell out, however no vehicles will be permitted in or out of the barricaded area during the festival hours in the event of a sellout. Vendors who close early (unless sold out) will be subject to a $100 fine.
- Unauthorized vending from a vehicle or wagon during the event is subject to a $250 fine.
- Each vendor is responsible for trash and cardboard removal using designated Community Mpact dumpsters. Do NOT use city trash bins or green cans belonging to local businesses. A $200 fee will be assessed for any trash, cardboard, grease, or gray water left behind by a vendor.
- Cancellation before May 30, 2025, will receive a 50% refund. No refunds will be issued after May 30, 2025. No refunds will be issued for vendor removal due to non-compliance.
- Political, religious, or raffle-related vendors may be limited to designated areas and may be denied participation completely at the sole discretion of Community Mpact.
- Community Mpact will not be liable for damage to property, loss, or theft and will not be held liable for injuries, accidents, or misconduct. Community Mpact reserves the right to deny participation or remove any vendor at any time for behavior deemed inappropriate or disruptive.
- Electricity is available at an additional charge — $30 per 120-volt plug and $35 per 240-volt plug. Vendors must indicate the amperage required for 240-volt plugs. Electricity is limited; please refer to the electricity page and select the correct plug type for your setup.
- Water is available free but is not guaranteed as there is limited availability (food vendors have first priority for water).
- Demonstrations or activities that create fire, health, or safety hazards are strictly prohibited.
- Inappropriate behavior, profanity, slander, libel, or disparaging remarks—whether in person during the event or on public social media—will not be tolerated. Community Mpact reserves the right to remove any vendor, personnel, or attendee at its sole discretion for conduct it deems unethical or non-compliant with festival guidelines. In such cases, no refund will be issued, and no appeals will be considered.
- All vendors must submit a copy of their tax ID form as part of the application.
I, the undersigned, agree to comply, read and understand the general rules contained herein when participating in the 2nd Annual Juneteenth Festival hosted by Community MPACT in Palestine, Texas.*

YesNo
Terms & Conditions
- Vendors will NOT be allowed to transfer their application or fees to another vendor for any reason. Merchandise and display of participant is subject to approval by Community Mpact, who reserves the right to require alteration, replacement, or removal of any material or activity deemed inappropriate for the festival.
- Community Mpact reserves the right to change booth assignments at any time as deemed necessary. Vendor agrees to assume all liability for damages or loss caused to the premises or their exhibit area due to their participation, and agree to indemnify and hold harmless Community Mpact, the City of Palestine, TX, and all sponsors, directors, officers, and members for any liability that may arise from their participation.
- The undersigned acknowledges that in the case of severe weather or any other act of God, there will be no reimbursement of booth fees or other monies submitted to Community Mpact. No money of any kind or amount will be returned except in the case of cancellations made before the event's refund deadline May 30,2025.
I, the undersigned, agree to comply, read and understand the terms and conditions contained herein for participating in the 2nd Annual Juneteenth Festival hosted by Community MPACT in Palestine, Texas.*

YesNo
Business Name*
Full Legal Business Name and any DBA or assumed name
Contact Name*

First NameLast Name
Business Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
State of Texas Sales Tax Number
A valid Texas State Sales Tax ID Number must accompany ALL applications, or this application will not be reviewed. **If promotional/non profit put in EIN
Products to be sold*
📸 Vendor Setup Photos Required in order to best accommodate each vendor, we ask that you submit photos of your full vendor set up with your application. Acceptance and placement of vendors is at the sole discretion of Community Mpact.

Cancelof
Will you require electricity for your booth?*

NoYes
How do you plan to power your booth?

I will bring my own power source (generator, battery, etc.)I will need access to event-provided electricity (additional fees apply)
Choose one: *

Food Vendor Specific Guidelines

If you will be serving food and are NOT a Texas Cottage Food Production Operation then you must have a Temporary Food Permit - City of Palestine Food Establishment Information.
- Food Sampling Vendors may offer food samples at their discretion. All samples must comply with current local food regulations as specified by the City of Palestine's Health Services Department.
- Food Permit Application All food vendors must obtain aTemporary Food Establishment Permit from the City of Palestine. The application form is available at Temporary Food Permit Application. For specific inquiries, contact the Health Services Department at 903-731-8435 or 8415.
- Beverage Sales Vendors are permitted to sell soft drinks and water during the event.
- Product Category Designation Vendors must specify their food, drink, or frozen drink categories when submitting their application. Assignments are made on a first-come, first-served basis. If products contain alcohol and sampling is intended, prior approval is required. In such cases, the booth will be located in a designated area, and a Texas Alcoholic Beverage Commission (TABC) certified bartender must be hired at the vendor's expense.
- Menu Submission Please provide your first and second choices for food, drink, or frozen drink categories. Include a complete menu with pricing. Prices must be clearly displayed during festival hours for attendees.
- Category Modification Once accepted, any changes to food categories require prior approval. No modifications are permitted within five business days prior to the event's start date. (email changes to lisa@communitympact.org)
- Liability Insurance All vendors must provide proof of a valid liability insurance policy. A Certificate of Insurance (COI) must accompany the application. ($500,000)
- Grease Disposal Vendors utilizing grease must submit a copy of their grease disposal contract along with their application.
I, the undersigned, agree to comply, read and understand the Juneteenth Festival Food Vendor Specific Guidelines contained herein for participating in the 2nd Annual Juneteenth Festival hosted by Community MPACT in Palestine, Texas..*

YesNo
Proof of Liability Insurance (COI) File Upload

Cancelof
Grease Disposal Contract File Upload

Cancelof
Does your business have a...

InstagramFacebookOtherNo social media
What is your Facebook and/or Instagram handle? We'd love to start tagging you in our posts and drive traffic to your socials.
By signing this form, I acknowledge that agree to comply, have read, and understand the general rules, food vendor specific guidelines, terms and conditions contained herein for participating in the 2nd Annual Juneteenth Festival hosted by Community MPACT in Palestine, Texas. I voluntarily execute this release with full knowledge of its significance and agree to all terms stated therein. *

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Vendor Products

10x10 Not for Profit/Informational Vendor Space Product Image

10x10 Not for Profit/Informational Vendor SpaceReserved for 501(c)(3) organizations or community groups offering services, resources, or outreach. No sales are permitted from this booth. Space is intended for distributing information, engaging with the public, and supporting community awareness efforts.

$45.00

10x10 Vendor SpaceThis space is for vendors operating under a 10x10 canopy or tent setup. Includes room for cooking equipment and serving table. Vendors must bring their own tent, tables, and supplies. (100 sq ft)

$60.00

Food Truck/TrailerThis space is reserved for licensed food trucks or trailers. Includes one standard vehicle-sized spot with additional room for customer service area. Please include total length (truck + hitch if applicable).

$90.00 Quantity

10x20 Vendor SpaceThis space is for vendors operating under a 10x20 canopy or tent setup. Includes room for cooking equipment and serving table. Vendors must bring their own tent, tables, and supplies. (200 sq ft)

$80.00 Quantity

120V OutletI will need access to event-provided electricity. (additional electricity information MUST be completed below)

$30.00 Quantity

240V OutletI will need access to event-provided electricity. (additional electricity information MUST be completed below)

$35.00 Quantity

Water AccessLimited access to a shared potable water source. Vendors must bring their own food-safe hoses, splitters, and containers. Availability is limited and not guaranteed for all locations and must be requested in advance.

$ Free Quantity

Pay in Person/AlternativeIf you need to pay in person please chose this and please call Lisa Shaw immediately for information on submitting payment in an alternative way.

$ Free

Enter coupon

Total

$0.00

Payment Methods

Choose from one of the PayPal options to make your payment.
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