Vera Court Neighborhood Center 2025 Middle School Summer Camp Enrollment Packet

We are excited to have your child participate in Vera Court Neighborhood Center's Summer Camp! We have sought to provide a fun, educational, and worthwhile experience for all of the youth who will be attending.

Our Middle School camp runs Tuesday - Friday from June 24rd - August 15th. There is no camp on July 4th, 2025. Camp times are Tuesdays 10:00 - 5:00 pm and Wednesday - Friday 12:00 - 5:00 pm.

We will host an in-person summer camp orientation and open house for families on Friday June 20th from 5:00PM-8:00PM. While not required to attend summer camp, this orientation is helpful to understand our summer camp schedules, routines, and expectations.

If your child attends summer school, they may join us on Thursday and Friday once summer school is over. Students in summer school will not be able to attend on Tuesdays.

Please do not hesitate to contact us with questions, concerns, and ideas.

All paperwork must be turned in no later than June 23rd.

All paperwork must be completed and turned in before a child will be allowed to attend camp! Paperwork turned in after June 23rd may result in your child being placed on the waitlist.

*Please note that all costs of the camp are paid for by Vera Court Neighborhood Center and camp is entirely free to all participants. No proof of income is required.*

Summer Camp Dates: June 24th - August 15th

NO CAMP MONDAYS TUESDAYS: 10:00-5:00 WED-FRI: 12:00-5:00

WE START ON Tuesday, JUNE 24th AND

Vera Court Neighborhood Center (VCNC) will select a limited number of participants based on the following priorities: Regular VCNC program participants with positive behavior and attendance records in VCNC programs. Children who have successfully completed the 2025 summer camp that were NOT after-school participants in the 2024-2025 school year. Vera Court Neighborhood residents who are not regular program participants. 4.Residents of the Madison Metropolitan School District year round. Residents of other school districts/summer only residents of Vera Court Current 6 year old applicants: Vera Court Neighborhood Center can only accept three 6 year old participants due to State of Wisconsin Regulations. 6 year olds are encouraged to apply but may be placed on a waiting list. Current 5th grade students: 5th grade students (entering 6th grade) will participate in the Middle School camp, please ask for a Middle School Camp application if you would like to enroll. Summer School Participants: Students registered for summer school are encouraged to apply for Vera Court's summer camp. The center does not provide transportation to or from summer school. Your child would be able to attend camp after summer school from 12:30-4:00 Tue, Thur, Fri (camp would not be available on Wednesdays

I have read the following priorities and agree to Vera Court Neighborhood Center's Summer Camp 2025 application policy.

In order to be considered for camp this application is due no later than Monday, June 23rd.

All information on the subsequent pages must be completed for a child to be admitted to camp

School (in Fall 2025): Grade (in Fall 2025):

Person to be notified in case of emergency and parent(s)/guardian(s) cannot be reached (include relationship to child):

Furthermore, in the event of an emergency, and I cannot be contacted, I authorize you to call my doctor. If he/she cannot be contacted, I give my consent for my child to receive medical treatment or care. I understand that staff will make every effort to contact me first.

In order to ensure the best programming possible we ask that you indicate which (if any) weeks and/or days that your student will miss summer camp this year. Please indicate the reasonfor missing summer camp as well, as our waiting list tends to be long and we want to offer opportunities for all youth interested in camp.

Week one: June 24th - June 27th

Week two: July 1st - July 3rd (No program July 4th)

Week three: July 8th - July 11th

Week four: July 15th - July 18th

Week five: July 22nd - July 25th

Week six: July 29nd - August 1st

Week seven: August 5th - August 8th

Week eight: August 12th - August 15th

Vera Court Neighborhood Center Rules Contract

Vera Court Neighborhood Center Rules 1. Have fun and enjoy yourself 2. Be safe and responsible 3. Respect staff, participants, and the center and places we go. 4. Refrain from running, fighting, and throwing objects in the center. 5. Refrain from using loud, vulgar, abusive language. 6. No put-downs 7. No alcohol / drugs around the center. 8. Follow all health & safety protocols. 9. The center is a gang free zone. No gang paraphernalia is permitted. 10. You are encouraged to make the center a better place. What happens when a rule is broken? 1. The first written warning is given by staff. If negative behavior continues: 2. A 2nd written warning is given by staff. If negative behavior continues: 3. The participant receives their 3rd warning and is removed from programming for the day, and a phone call is made to the parent/guardian. If the parent/guardian is unavailable, we will try and reach the emergency contact. If we cannot reach an adult a letter will be sent with the child explaining that the child will be suspended for the following day. Three warnings in one day = a one day suspension. If your child continues to receive three warnings per day on several different occasions a meeting will be set up between the center, the parent and the child to discuss a plan for the child.

Fighting/Physical Altercations 1. All participants involved will be suspended for 1 week from the date of the incident. Play fighting will be treated the same as any other physical altercations.

If there is a second occurrence:

2. Participants involved in an altercation will be removed from summer camp another week. 3. If there is a 3rd occurrence, the child will be removed from summer camp for the remainder of the summer.

Summer Camp Participant / understand the Vera Court neighborhood Center rule. / agree to follow the rules. / will accept the consequences if / break the rules.

My son / daughter and / have reviewed the rules. I understand the rules.

Safety is our number one concern when your child is in our care; we want to minimize any chance of potential harm or threat. It is vital that your child is following instructions and staying with staff. If students are walking out of program without notifying staff, it will result in an automatic 1-day suspension. If the offense occurs again, it will be a 2 day suspension andthere will need to be a mandatory conference with parents and staff before the child is allowed back into the program. If the behavior is continued three times, your child will be removed from summer programming.

1st offense: 1 day suspension (call home) 2nd offense: 2 day suspension (mandatory conference with parents) 3rd offense: Removal from summer program

In addition, if your child is enrolled in camp, we want them to be here and actively engage in activities. If your child has to continuously leave early or chooses not to participate in the program, a meeting will be held with parents and students. If the problem is not resolved, then the child will be removed from the program.

There will be no cell phone use throughout the summer program. Parents will need to contact the center first if they need to get in contact with their child. We ask parents to contact the center ahead of time if their child has an appointment or needs to be released early from the program. We want to avoid students having to call parents throughout program time. If students are using a cellphone, they will receive a warning and be asked to hand it to staff until the end of the day. Refusal will result in an automatic 1 day suspension.

Vera Court provides a healthy lunch and a snack every day for all camp participants. Campers are allowed to bring lunch from home during summer camp. We have designated meal times for all campers and no food will be eaten or served outside of scheduled meal times.

Other than a packed lunch, no other outside food is allowed at Vera Court during summer camp.

PICK UP/DISMISSAL INSTRUCTIONS

Please circle whether your child will walk home at the end of camp or will be picked up. If your child is being picked up, please make sure that they are being picked up at 5:00pm as we will not have staff available after 5:00 pm to supervise your child(ren If a parent/guardian is continually late for pick-up your child(ren) will be removed from summer camp.

Vera Court Neighborhood Center's summer camp is an enrolled camp with a long waiting list. In order to make the camp fair for everyone that has applied we ask that campers do not have more than FOUR (4) unexcused absences throughout the 8 weeks of in-person summer camp (June 24th - August 15th

Students may miss camp for extended excused absences without jeopardizing their spot in camp. Excused absences include family vacations, sports programs and other short-term summer camps, illness and health concerns, etc. We ask that parents and/or youth communicate about all absences to staff ahead of the absence.

If your child has reached TWO unexcused absences, you will receive a phone call home to let you know that they are allowed to miss TWO (2) more days of camp before they will be in jeopardy of losing their spot in camp to one of the students on our waiting list.

I have read and understand the unexcused absences policy:

Photo/Video/Artwork Release Form

I hereby grant permission to Vera Court Neighborhood Center and its partners to use photographs, video, and artwork of my child and created by my child. Vera Court Neighborhood Center will use said material on the internet or in other official printed publications created by, or affiliated with Vera Court Neighborhood Center without further consideration. Therefore, I agree to indemnify and hold harmless from any claims the following: Vera Court Neighborhood Center staff, Board of Directors, its partners, and its volunteers.

Please check the box if you are opting out of the photo/video/artwork release

Authorization to Administer Sunscreen and Bug Repellant (optional) I give my permission to Vera Court Neighborhood Center staff to apply/supply sunscreen to my child during camp hours.

I give my permission to Vera Court Neighborhood Center staff to apply/supply bug spray to my child during camp hours.

Phone Call Policy Summer camp participants are permitted to use the phone at the beginning of camp and at the end of camp. Additional phone calls tend to disrupt programming and make it difficult for youth and staff to complete tasks.

Phone calls made any other time of day will be conducted by staff and only in the case of illness, injury, behavior or other extreme circumstance. Parents/guardians are welcome to leave messages with our administrative staff for their children during the camp day.

Cell phone use: If participants choose to bring their cell phones to summer programming, they are solely responsible for them. As a center, we expect that participants will exercise respect toward staff and other participants when using their phones and not to use them during activity times and when we are off-site. If cell phones interfere with programming or become distracting, staff will hold onto them for the remainder of the day.

NEIGHBORHOOD SUPPORT DEMOGRAPHICS

Disclaimer: We apologize if any questions are offensive or feel invasive. Local and Federal Community Development Block Grant Programs require the information in this section and reporting on them is mandatory for continued funding of Vera Court Neighborhood Center .

Is this a female headed household?

Please describe your race/ethnicity. (The next question will ask about Hispanic/Latino heritage)

White/Caucasian Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Other Pacific Islander Black/African American and White/Caucasian Asian and White/Caucasian American Indian/Alaskan Native and White/Caucasian American Indian/Alaskan Native and Black/African American

Please go to the column that indicates the number of people that live in your family and circle the income range that describes the combined income of everyone in your family. 1 Person Family2 Person Family3 Person Family4 Person Family Over $55,950Over $71,950Over $79,900 Over $63,950 $36,100 to $55,950$46,400 to $71,950 $51,550 to $79,900 $41,250 to $63,950 $21,700 to $36,100$27,900 to $46,400 $24,800 to $41,250