PCH Educator's Vacation Request

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📘 Vacation Policy – Panda Cub House Childcare Centre
1. Purpose
This policy ensures vacation scheduling supports the well-being of staff while maintaining smooth operations and consistent quality of care for children and families.

2. Entitlement
Employees accrue vacation entitlements in accordance with the Alberta Employment Standards Code:

2 weeks after 1 year of employment
3 weeks after 5 years of employment
Vacation must be taken within 12 months of being earned.

3. Vacation Blackout Periods
To ensure stable operations during high-demand times, vacations will not be approved during:

The last week of August
The entire month of September
Any scheduled licensing inspections, audits, or compliance visits
Other critical periods as identified by management with minimum 30 days’ notice

4. Vacation Request Procedure
Employees must submit vacation requests at least 6–8 weeks in advance in writing (via BrightWheel or staff form).
Approval is based on:

Operational needs
Fair distribution among staff
Order of request submission (first-come, first-served)
Only one staff per room may be on vacation at a time.

5. Length of Vacation
During peak periods (June–August, December), vacation requests may be limited to one week at a time.
Longer vacation blocks (2–3 weeks) should be scheduled in quieter months (October–May).

6. Mandatory Scheduling
If vacation is not scheduled voluntarily, management reserves the right to assign vacation periods to ensure compliance with employment standards.

7. Exceptions
Special circumstances (family emergencies, weddings, religious observances, etc.) may be considered on a case-by-case basis with proper documentation.

8. Accountability
Employees are responsible for ensuring lesson plans, classroom transitions, and communication with families are prepared prior to vacation.
Staff must coordinate with their team to ensure smooth handover of responsibilities.

✅ Acknowledgment
I have read and understood the Panda Cub House Vacation Policy.

Employee Name & Signature ___________________________
Date _____________________
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Educator's Full Name* This field is required.
First Name
Last Name
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Educator's Work Email* This field is required.
example@example.com
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Educator's Phone Number* This field is required.
Area Code
Phone Number
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Educator's ECE Level Number* This field is required.
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Educator's ECE Level Certification Number* This field is required.
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Are you a full-time (FT) or part-time (PT) employee?* This field is required.
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Last Day of Work* This field is required.
Date
Year
Month
Day
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Vacation Request Start Date* This field is required.
Date
Year
Month
Day
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Vacation Request End Date* This field is required.
Date
Year
Month
Day
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First Day of Back-To-Work Date* This field is required.
Date
Year
Month
Day
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Reason for Vacation Request* This field is required.
Huge
Large
Normal
Small
Ok
Ok
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Has your vacation already been verbally approved yet by the Director or the Owner?* This field is required.Regardless, this vacation form is still mandatory to be completed by the educator going on leave for paper trail purposes.
YESNO
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If your vacation request has already been verbally approved, has an educator been assigned to cover your leave?* This field is required.
YESNO
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If an educator has been assigned, write the teacher's name below who will cover your shift. If none yet, write N/A.* This field is required.
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Just a quick note to let you know that the decision regarding your vacation request will be sent to your email. Please check your inbox soon, and feel free to reach out if you have any questions!
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