Holl’r Events & Expos – Vendor Participation Contract
This Vendor Contract (“Contract”) is entered into by and between Flamingo Holl’r (“Event Organizer”) and the undersigned Vendor for participation in the event or expo specified at the time of registration
1. Purpose and Agreement
This Contract outlines the terms and conditions for the Vendor’s participation in a Holl’r Events and Expos event. By signing below, the Vendor agrees to abide by all event rules, responsibilities, and policies as outlined herein.
2. Payments and Refunds
All fees paid under this Contract are non-refundable, regardless of circumstance. If an event is rescheduled due to weather, low participation, or other unforeseen circumstances as determined by the Event Organizer, the Vendor's participation will be moved to the new event date. No refunds will be issued under any circumstance.
No payment should be made until the Vendor has received official approval from the Event Organizer. Once approved, payment is due within 48 hours. Failure to submit payment within this timeframe may result in the forfeiture of the Vendor's spot.
3. Vendor Responsibilities
The Vendor is solely responsible for the sale, setup, and removal of all goods and materials. Vendors must comply with all applicable laws and event guidelines.cCollect and remit all necessary taxes. Provide all required equipment and manage their own property and merchandise.
4. Liability & Insurance
The Event Organizer and any collaborators are not responsible for theft, loss, property damage, or personal injury. Vendors are encouraged to carry their own liability insurance. Vendors without insurance will be charged an additional $5 fee for limited host representation coverage.
5. Staffing & Setup Requirements
Vendors must ensure adequate staffing to set up their booth prior to event start. Maintain a fully operational and staffed booth during event hours.
Break down promptly after the event ends. Early breakdown or departure is prohibited unless approved by the Organizer. Displays must remain within the assigned booth and must not obstruct walkways or other vendors. Event staff is available for limited assistance only.
6. Booth Conduct & Cleanliness
Vendors must maintain a clean, professional, and visually appealing booth at all times. Requirements include all trash must be placed in designated receptacles.
Booth areas must be left clean and free of debris at the end of the event.
Smoking is permitted only in designated areas, away from vendor spaces. Cigarette butts must be disposed of properly. Friends and family may assist but must not interfere with neighboring vendors or disrupt the event atmosphere.
Children are welcome but must be supervised at all times to maintain a respectful and safe environment for all attendees.
7. Equipment & Safety Requirements
Vendors using generators or power converters must notify the Organizer during the application process. All tents must be secured with a minimum of 40 lbs. of weight per leg. Vendors are responsible for ensuring the safety and security of their complete setup, including signage, tents, tables, products, and displays.
8. Compliance & Organizer Rights
The Event Organizer reserves the right to Inspect any vendor booth at any time. Request immediate removal of any non-compliant, inappropriate, or counterfeit items. Remove any vendor from the event—without refund—for failure to comply with event rules and expectations.
9. Breach of Contract
Any violation of the terms outlined in this Contract may result in Immediate removal from the event without refund. Disqualification from participating in future Holl’r Events and Expos.
Acknowledgment
By signing this Contract, the Vendor acknowledges that they have read, understood, and agree to all the terms and conditions outlined above.