ART ON THE GREEN - ART FAIR INFORMATION PAGE
Open Call for April 26 & May 31
ABOUT THE ART FAIR
Winslow Green offers shopping, residences, and a park in the heart of Bainbridge Island. It has been a gathering space for the community for events such as “Music on the Green,” the “Quilt Festival,” and the kids’ events for 4th of July. We are excited to partner with the Winslow Green Homeowners Association and Heart & Soul Studios in Winslow Green to present “Art on the Green.”
“Art on the Green” will be held April 26 & May 31. The art fair will be held from 9am - 6pm.
Shop Artist & Artisan Art Fair Booths
Bring the kids for some fun Kids’ Art Activities sponsored by Heart & Soul Studios
This is a FREE EVENT
Winslow Green is located at the intersection of Winslow Way E and Madison Rd -- 100 Winslow Way W, Bainbridge Island, WA
VENDOR APPLICATION & SELECTION
To apply, submit your application, images of your business or service, a brief description of your products/services and pay your $25 non-refundable, jury application fee.
ONE TIME OFFER - Apply to both for 1 Jury Application Fee - You are allowed to apply for one or both Art on the Green (April 26 & May 31) -- Booth fees vary
We will review each application through a thoughtful selection process and make our final decision for participants before or on April 20, 2025 for the April Event and by May 10, 2025 for the May Event.
Our goal is to choose a diverse group of businesses that support the arts.
We have 30 vendor spaces available for this event.
BOOTH FEES* APRIL 26 ONLY
$150 for Prime 10’x10’ Booth Space (19 available) - Must bring your own tent, no larger than 10ft x10ft and own tables. Tables must be draped and all product boxes must be under the table drape. You are NOT allowed to share with non-juried vendors.
$75 for End Cap L-Booth Space - you may bring 2, 6ft.x 30in. tables and create an L-shaped booth ( 2 available ) Tables must be draped and all product boxes must be under the table drape. A BIG Tent will cover the table’s area. You are NOT allowed to share with non-juried vendors.
$50 for 6’ Table Space (6 available) - Must bring your own table, no longer than 6ft. x 30in. Tables must be draped and all product boxes must be under the table drape. A BIG Tent will cover the table’s area. You are NOT allowed to share with non-juried vendors.
$25 for Umbrella Table Space (2 available) - Must bring your own table, no longer than 6ft. x 30in. Tables must be draped and all product boxes must be under the table drape. You may ONLY bring ONE Umbrella and stand/weighted base for your table’s area. You are NOT allowed to share with non-juried vendors.
LAYOUT
BOOTH FEES* MAY 31 ONLY
$200 for Prime 10’x10’ Booth Space (19 available) - Must bring your own tent, no larger than 10ft x10ft and own tables. Tables must be draped and all product boxes must be under the table drape. You are NOT allowed to share with non-juried artists.
$150 for Gazebo L-Booth Space - you may bring 2, 6ft.x 30in. tables and create an L-shaped booth ( 1 available ) Tables must be draped and all product boxes must be under the table drape. The GAZEBO covers the table’s area. You are NOT allowed to share with non-juried artists.
$125 for End Cap L-Booth Space - you may bring 2, 6ft.x 30in. tables and create an L-shaped booth ( 2 available ) Tables must be draped and all product boxes must be under the table drape. A BIG Tent will cover the table’s area. You are NOT allowed to share with non-juried artists.
$50 for 6’ Table Space (6 available) - Must bring your own table, no longer than 6ft. x 30in. Tables must be draped and all product boxes must be under the table drape. A BIG Tent will cover the table’s area. You are NOT allowed to share with non-juried artists.
$25 for Umbrella Table Space (2 available) - Must bring your own table, no longer than 6ft. x 30in. Tables must be draped and all product boxes must be under the table drape. You may ONLY bring ONE Umbrella and stand/weighted base for your table’s area. You are NOT allowed to share with non-juried artists.
BOOTH FEE PAYMENT
If accepted into Art on the Green, applicants will receive an invoice for the amount listed above with the selected booth fee and a link to make payment.
Payment for the April 26 event is required by April 20, 2025 or Art Fair spot will be forfeited and may be offered to an artist or business on the waitlist.
Payment for the May 31 event is required by May 13, 2025 or Art Fair spot will be forfeited and may be offered to an artist or business on the waitlist.
APPLICATION DATES
Applications will be accepted until April 20 or until all booths are filled for the April event. Final Selection and Notification of Acceptance into the Art Fair on April 20 or sooner via email.
Applications will be accepted until May 10 or until all booths are filled for the May event. Final Selection and Notification of Acceptance into the Art Fair on May 11 or sooner via email.
BOOTH INFORMATION
SET UP: You may set up your tent and/or tables on Friday night after 7pm. Do not leave your artwork or anything of value. There is no security on the premises.
Booth setup begins at 7am and must be completed before opening at 9am on event day.
TEAR DOWN: 6-8 pm.
Artist/Business must bring their own professional-looking booth and signage, and be able and prepared to load themselves in and out of the space.
Your booth needs to be able to withstand inclement weather. There are no refunds for bad weather, we will have the event rain or shine.
Artist/Business must commit to being at their booth for the full day (9am-6pm)—no late arrivals or early departures.
BOOTH ASSIGNMENTS
Booth & Table assignments will be randomized and given to artists by April 23 for the April 26 event and by May 20 for the May 31 event. Only approved artist/business and the artistic style submitted in your application may be displayed. Work in your booth must be consistent. No Booth Sharing Allowed.
BOOTH SITTERS
We will have teen booth-sitters available during the event. If you are interested in having a Sitter, there will be a sign-up available upon acceptance into the Art on the Green. Sitter fee is $10 per 30 minutes, payable with Booth Fee. This is optional.
SALES AT BOOTHS
All proceeds from sales at the booths go 100% to the exhibiting artist/business. Transactions are made at the booth itself, and it is the artist’s/business’s responsibility to bring equipment to process payments. No wifi or only select booths have Electricity available.
CANCELLATIONS
Artist cancellation before April 15, 2025 for the April 26 event, or May 10, 2025 for the May 31 event will receive a full refund of their booth fee (minus $25 non-refundable application fee). No refunds will be processed for cancellations following this date.
Art on the Green will proceed regardless of the weather. If Art on the Green cancels for any reason, prior to the event, all paid-in-full booth fees and event-specific application fees will be refunded to vendors or vendors may choose to apply the pre-paid fees to another Bainbridge Island Art event.
PARKING
There will be a load/unload area for your initial setup and teardown.
No parking is available on site. Parking is for Winslow Green customers only. Towing will be enforced.
There is a paid parking lot at the Bainbridge Island Ferry Terminal that runs around $13+/day.
Additionally, you could park in a surrounding neighborhood and use BI Rides or walk to the event.
FOOD & DRINKS
Drinks and food are available for purchase from Winslow Green businesses or surrounding Winslow area.
RESTROOMS
Available in Winslow Green - behind Radical Roots
WIFI
Wifi is unavailable. Any payment processing at booths will need to use cellular signal or a hotspot wifi signal provided by the vendor.
ELECTRICITY
Electricity is only available for select tent booths along the South of the lawn. $25 fee per booth to use outlets.
MUSIC
We are working to have a sponsor pay for live acoustic music during our event. We request that artists/vendors do not bring their own amplification systems or play music from their booth. Is this SPONSOR you? Please email: admin@bainbridgeislandart.com
TAX REPORTING
Collection and reporting of Washington State Sales Tax are your responsibility.
Artist/Business must have a current Washington State business license (UBI) and City of Bainbridge Island endorsement.
LIABILITY
Winslow Green Homeowners Association, Heart and Soul Studios, Bainbridge Island Art, LLC or any business located within Winslow Green will not be responsible for any loss or damage to an artist’s/business’s property, injury to, or death of the artist/business (or its employees, representatives, and contractors), or vendor sales. Artist/Business expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Artist/Business, Winslow Green Homeowners Association, Heart and Soul Studios, Bainbridge Island Art, LLC or any business located within Winslow Green, or acts of nature, and hereby releases and waives any claims against the Winslow Green Homeowners Association, Heart and Soul Studios, Bainbridge Island Art, LLC or any business located within Winslow Green related to such loss, damage, liability, injury, and/or destruction.
Artists/Businesses who need insurance coverage for their artwork/merchandise need to look into a rider on a homeowner’s or business insurance policy.
MARKETING
Art on the Green requires cooperative marketing. You are required to post to social media a minimum of 3 times before the event. Social media posts images and caption/text will be supplied for you to post. If you have a customer email list, we ask you to send out an announcement/invitation via email at least once before the event.