Vendors in Unity – Official Vendor Policy
Effective Date: 4/21/2025
Applies to: All vendors participating in Vendors University
1. Purpose
This policy outlines the expectations, responsibilities, and standards for all vendors participating in events hosted or co-hosted by Vendors University. Our mission is to create an inclusive, respectful, and professionally organized environment where local businesses and entrepreneurs can thrive.
2. Vendor Registration & Fees
All vendors must register through our official sign-up form or designated registration platform.
Standard vendor fee is $65 per event, unless otherwise specified.
Registration is not finalized until payment is received and confirmed.
Vendor space is not guaranteed until confirmation has been sent by an official organizer.
3. Vendor Selection & Categories
To ensure diversity and fair opportunity, similar vendor types are limited per event (e.g., only a select number of candle, food, or skincare vendors).
Vendor acceptance is based on a first-come, first-reviewed basis, along with variety and community engagement.
If a vendor category is full, your registration will be added to the waitlist and reviewed for future availability.
4. Equipment & Setup
Vendors are responsible for bringing their own tables, chairs, tents, displays, and signage.
Limited rentals may be available upon request and will be communicated prior to the event.
One table per vendor is permitted and should be no longer than 6ft. (Exceptions are on a case by case scenario but not always guaranteed)
Vendors must arrive within the designated setup time and be fully prepared before event start.
Early teardown is not permitted unless authorized by event organizers.
Power outlets are available but not guarunteed. All equipment and cables must be in a secured location to avoid any trip hazards.
5. Vendor Conduct & Event Standards
Vendors are expected to conduct themselves in a professional, respectful, and community-centered manner.
No discriminatory, materials are allowed to be displayed or sold.
Vendor spaces must remain clean, organized, and well-presented throughout the event.
Any damage to the event space or venue is the responsibility of the vendor.
6. Sales, Licensing, & Health Compliance
Vendors are responsible for collecting and reporting their own sales tax where applicable.
Food vendors must comply with all local health department regulations and carry any required permits on-site.
Vendors may only sell approved products or services listed in their application.
Unauthorized items may result in immediate removal without refund.
7. Promotions & Social Media Tags
Vendors are encouraged to promote the event on their social media pages using official flyers and tags.
Tagging the official Facebook Event helps increase visibility and engagement—encouraged for all participating vendors.
Official pages to tag:
@Vendors University - Colorado Based Businesses (Facebook & IG)
8. Vendor Group Access
Approved vendors will be invited to our private Facebook community:
“Vendors UNiversity”
This space is used for updates, future event announcements, group discussions, vendor education, and shared opportunities.
Vendors must provide their Facebook profile or business tag to receive the invite.
This group is to remian a professional environment and any concerns can be handled directly with admin team outside of the Vendor Community Chat Room. Failure to follow these standards can result in being dismsised from the group chat.
9. Refunds & Courtesy Credit Policy
Refund Policy:
Refunds are only granted if we are able to find a suitable replacement vendor that does not conflict with the event’s vendor type balance.
Early payments qualify for a full refund until the official payment due date, which will be clearly communicated before each event.
After the due date has passed, no refunds will be issued unless the above replacement condition is met.
Courtesy Credit Policy:
Vendors may receive 1 courtesy credit per calendar year.
This credit allows payment to be applied to the next available event only.
If a vendor cancels a second time or misses the rescheduled event, the credit is voided.
Credits are non-transferable and may only be used by the original vendor.
Courtesy credits must be requested before the event date. No-shows without communication are ineligible.
10. Scammer Alert & Authorized Contact List
To protect our vendor network from scams or unauthorized requests:
✅ Only the following individuals are authorized to contact vendors, collect fees, and provide event updates:
Kavon Powell – Kustom Kup’s by “K”
Billy Wayne – Renegade Dynasty LLC
No one else is permitted to collect payments or confirm your space. Please report suspicious messages immediately.
11. Liability Waiver
Vendors participate at their own risk. Vendors in Unity, its affiliates, partners, venue owners, and organizers are not responsible for lost, stolen, or damaged items or injuries sustained during the event. By registering, you agree to hold harmless all related parties.
12. Policy Updates
This policy is subject to change. Any updates will be communicated via email and posted in the Vendors in Unity Facebook Group chat.
✅ Acknowledgment
By registering for any Vendors in Unity event, you confirm that you have read, understood, and agree to abide by this policy.