Vendor Stalls Application Form

🗓 Event Dates: 25–26 October 2025

📍 Locations:

• Cuthberts Green Park (near Cowles Stadium) – Main event area (food, stalls, rides, etc.)
• Selwyn Sports Centre – For basketball games only

 

Spaces are allocated on a first-come, first-served basis.

Vendor Pricing (Per Day/location)

1x 3x3 Marquee – $400/day
2x 3x3 Marquees (side by side) – $700/day
Food Truck – $500/day
Dry Goods – $300/day
Both Locations with 1x 3x3 Marquee each – $700/day
🛖 Marquees are provided by the organisers

Information Booths (Non-Food Vendors) For services such as Insurance, Real Estate, Consultations, etc.
Space inside a Shared Marquee – $200/day 
(Please provide your own table & chairs, maximum of 1.5m long)

🔔 Order Management Requirement

To help reduce crowding and improve customer experience: All food vendors are strongly encouraged to provide their own pagers or buzzer systems for customer orders.
This will help minimise queues and maintain better crowd control during busy periods.

 

⚡ Power Usage & Safety Requirements for Food Stallholders

To ensure a smooth and safe event, all food vendors must adhere to the following:

🔌 Power Requirements (for food vendors only)

Vendors must bring their own electrical equipment (e.g., crockpots, microwaves, outdoor extension cords).
All electrical gear must be tag tested.
Only outdoor-rated power cables are permitted per Council H&S rules.
Each stall may use up to 7,000 watts of electricity.
Gas cooking/heating is recommended as the safest option for outdoor use.

⚠️ Power Point Availability

Only 9 single-plug household-type power points are available.
Power access is first-come, first-served based on your application.

🛑 Penalties & Compliance

Non-compliance will result in:

🚫 No Food license = No setup
🚫 Stalls without approved licenses will be dismantled immediately — even during the event.
No exceptions. To avoid disruption or embarrassment, submit all required documents and licenses early.

📅 Application Deadline

🗓 31 August 2025 – 6:00 PM
⛔ Late applications will not be accepted.

Contact Person: Violy Williams 0211 575 297

 

 

  

 

Please Read: Important Registration and Payment Information

ONLY FORM OF PAYMENT ACCEPTED IS THOUGH BANK TRANSFER

Bank: BNZ

Account Name: Philippine Culture and Migrants Services
Account Number: 02-0820-0558982-002

• For easier reconciliation by our Accounts Department please use the following on your bank transfer.
  • Particulars: Vendor
  • Code: Food or Dry Goods or Food Truck or Services
  • Reference: Name of individual or Business Name on the Registration form
• Please send us the proof of payment to pistangpilipino2025ch@gmail.com

We do not accept cash payments, personal bank transfers, or any other payment methods. Any payments made outside our official channels will not be honoured.

Pricing & Reservation Policy: First come First Served

A non-refundable reservation fee of $150 is required to secure a good spot.
Full payment must be completed on or before 15 Sept 2025 @11:59pm
Failure to pay the balance by the due date will result in forfeiture of the reservation fee, and the spot will be reallocated.
Strict Compliance:

Our organisation does not authorise any individual member to collect payments via personal accounts or cash. Any such transactions are unauthorised and invalid.

Refunds or Liability

Once payment is made, no refunds for cancellations or no-shows will be issued.
The organisers reserve the right to modify terms or event details without prior notice.
By registering, you acknowledge that you have read, understood, and agreed to these terms.
For official inquiries or assistance, please contact: pistangpilipino2025ch@gmail.com

We look forward to having you with us at Pistang Pilipino 2025!