2025 SHPE National Convention Bulk Registration Request Form

SHPE Event Bulk Attendee Registration

2025 NATIONAL CONVENTION
* Important Note: multiple submissions will not be accepted. If you need to submit multiple requests that will be paid separately, please email Registration@shpe.org. For edits/modifications, please email Registration.
SHPE Bulk Registration allows chapters to purchase a minimum of 5 or more registrations using a university/college check or credit card. This process, outlines below, shows how to request and register for SHPE events using a promo code. Chapters will receive a promo code after agreeing on payment terms.

*For Exhibitor Registration, do not fill out this form. Please email ExhibitorRegistration@shpe.org.

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Event Bulk Registration Process:

Step 1: Complete the SHPE Event Bulk Registration Invoice Request Form. A notification will be sent to SHPE Registration Team upon submission.

Step 2: Once confirmed, SHPE’s Finance Department will generate and email an invoice to the requestor and chapter advisor within 2–3 business days. The invoice cannot be modified once issued. Full payment is due by the invoice due date.

Note: The form follows SHPE's cancellation policy — NO EXCEPTIONS!

STEP 3: Submit payment by the invoice terms:

Credit Card: Pay online via the secured portal linked on the invoice.
Check: Payable to SHPE and mailed to:

Society of Hispanic Professional Engineers

ATTN: FINANCE DEPARTMENT

P.O. BOX 450970

Laredo, Texas 78045

STEP 4: Within 2–3 business days of payment receipt, SHPE will email the unique bulk registration discount code to the listed contact person.

[The contact person is responsible for distributing the code within the chapter. SHPE is not responsible for misuse or unlawful distribution]

STEP 5: SHPE members will register for the event using the code at checkout. Members must use the code to be considered registered. An active SHPE membership is required for all events. For membership questions, email Membership@SHPE.org.

Special Note:

Bulk requests submitted prior to 9/15 qualify for the Early Bird Price.*

* Single ticket purchases are available through the website ONLY.

Bulk changes/updates: Due by 9/15. No changes accepted after.

Deadline

Deadline to submit bulk registration requests: 10/1

ALL INVOICES MUST BE PAID AND ALL PROMO CODES USED BY 10/1*

*Any paid promo codes not used by the cancellation deadline date will be forfeited and considered a donation.

Bulk Registration Cancellation Policy

Cancellations MUST be submitted in writing to registration@shpe.org.
- Cancellations by 10/16/2025 will be refunded minus a 25% administrative fee.
- If canceled before the invoice is paid, the 25% fee will be invoiced separately.
- If an individual within your group has already registered and requires a refund in order to utilize one of the bulk registration codes, please note that a 25% processing fee will apply.
Promo codes will be released and activated after registration opens for all members. Once open, we will email your promo code with dispersal instructions.

Bulk Registration Request Form

*Early Bird Pricing will be locked in if submitted prior to early bird deadline of 9/15.
Name of School/Chapter*
Select 'Other" if Chapter is not listed
If "other" was selected above, please write in here
Full name of School/Chapter here, No abbreviations
What Region is your chapter from?*
Region Map: https://shpe.org/membership/regions/
Tell us what ticket types you need below!

Do not include those who are supposed to receive the NILA Discount.
ADVISOR
UNDERGRADUATE
GRADUATE
PROFESSIONAL
NON-MEMBER
NILA Specific discount ticket quantities.

Qualifications:
- Attend both part 1 & 2 of NILA AND pass your CCLP Quiz = 50% off registration for 2025 National Convention.
- Attend NILA: CCLP AND pass your CCLP Quiz = $50 off registration for 2025 National Convention.
Do you have anyone in your group who should be receiving a NILA Discount? *
*Please identify ticket type of those who should have received a NILA Discount in your total numbers below. Further down, we will require the names and email addresses of those who should have received this discount to verify.
50% Off UNDERGRADUATE - Attended CCLP, Presidents Summit, & Passed Quiz
50% Off GRADUATE - Attended CCLP, Presidents Summit, & Passed Quiz
50% Off PROFESSIONAL- Attended CCLP, Presidents Summit, & Passed Quiz
$50 OFF UNDERGRADUATE - Attended CCLP & Passed Quiz
$50 OFF GRADUATE - Attended CCLP & Passed Quiz
$50 OFF PROFESSIONAL - Attended CCLP & Passed Quiz
Include full names and email addresses of those receiving 50% Off.
This is required and will be verified.
Include full names and email addresses of those receiving $50 Off.
This is required and will be verified.
Do not fill out the Total Ticket QTY field below. This information will auto-populate based off the selections above.
TOTAL TICKET QUANTITY
*this field will auto-populate based off of the ticket qty mentioned above.
TOTAL Advisors
TOTAL Undergrad
TOTAL Graduate
TOTAL Professional
TOTAL Non-Member
TOTAL NILA UG- 50%
TOTAL NILA Grad- 50%
TOTAL NILA Prof- 50%
TOTAL UG NILA $50
TOTAL GRAD NILA $50
TOTAL PROF NILA $50
TOTAL ORDER COST
IN USD
Information
Requestor Name*

First NameLast Name
Requestor email address*
Requestor phone number*

Area CodePhone Number
Chapter Advisor or University/College Staff Member *

First NameLast Name
Chapter Advisor or University/College Staff Member Address *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Chapter Advisor or University/College Staff Member Phone Number*

Area CodePhone Number
Chapter Advisor or University/College Staff Member Email*
REMINDER!!
Deadline to submit your bulk request AND pay your invoice:
- National Convention 2025 - 10/1/2025
- Bulk changes/updates: Due by 9/15. No changes accepted after.
Please send checks to:

Society of Hispanic Professional Engineers
ATTN: FINANCE DEPARTMENT
P.O. BOX 450970
Laredo, Texas 78045

Please email purchase order information to:

Finance@shpe.org

Bulk Registration Cancellation Policy
All cancellations must be submitted in writing to Registration@shpe.org.

Cancellations made by the deadlines will be refunded minus a 25% administrative fee. No refunds will be offered after these dates. If cancellations are made before invoice is paid, the 25% administrative fee will be invoiced separately. Any paid promo codes not used by the cancellation deadline date will be forfeited and considered a donation.

Cancellation Deadline is 10/15/2025
Will this be billed to the University or to the chapter*

UniversityChapter
Please indicate payment type:*
For Check or Purchase Order payment type, Please indicate the check ETA or the Purchase order number:*
Example: Check - 6/20/2025. PO# 12345. If credit card was selected, please put N/A
Please upload copy of purchase order if available

Browse Files

Cancelof
If providing a Purchase order, please include your Accounts Payable Department Email*
If Credit Card will be payment method, then put N/A.
I have read and agree to the terms. *

Once an invoice has been created and sent, edits will not be accepted. Any changes after invoicing, additional invoices will be sent. I understand that I will be responsible for total payment due prior to event and for promo code to be issued. If I elect to cancel any part of the invoice I understand that I am responsible for a 25% administrative fee regardless if payment has not been processed. I also understand that any cancellations after October 15, 2025 will be denied and all sales final.
Should be Empty:

SHPE Event Bulk Attendee Registration

Event Bulk Registration Process:

Special Note:

Deadline

Bulk Registration Cancellation Policy

Bulk Registration Request Form

Tell us what ticket types you need below!

NILA Specific discount ticket quantities.

Do not fill out the Total Ticket QTY field below. This information will auto-populate based off the selections above.

Information