Wellness Partnership Form 2025

Our vision for Unleashed at Stadium Bowl is 'Our best reflection celebrating life at our most iconic venue. The definition of our best reflection is the aggregation of all the tribes in our community. Businesses, schools, clubs, athletic organizations, government agencies, non-profits, etc. The true strength of a great community is in how effective the ties are between the disparate groups. The best way to make new ties, and thicken the relationships that already exist, is through shared effort and hard work. Our Wellness Partnership is a great opportunity to showcase your organization or business while participating in a memorable team-building event.

Wellness Partners provide a direct complimentary product or service (i.e., yoga, massage, cold exposure, physical therapy, performance recovery) to the race participants on the field before and/or after the race.

Please note you must be able to set up on Saturday 8/2 due to limited drive access on race day as well as other logistics. Hired security is in place from the moment we leave on 8/2 until we arrive on 8/3.

Wellness Partner participation includes:
• 10x10 footprint on the field
• Facebook recognition/tagging
• Your logo or name linked from our website to your website
• Your logo or name in our event program guide

Please fully read this form and complete all sections including the Event Waiver & Release of Liability & Acknowledgement of Event Rules. 

By signing this Partnership Form, I acknowledge that I have the authority to sign on behalf of the organization or business and that we will set up our booth at the designated time on Saturday 8/2/25.

Wellness Partner Booth Agreement & Event Rules 2025

DEADLINE: The complete application is due by June 15, 2025.
BOOTH: Footprint is 10x10 where you can put up your own canopy and/or table(s).

• 4" X 4" (1/8" - 1/4" thick) protectors are to be provided by the business and are required under any canopy pole, table leg, or chair leg (1 table + 2 chairs = 12 squares) as per our contract with Stadium High School. Participants have used pre-cut wood, furniture movers, coasters, and other protective materials.

• Tacoma Fire Department requires each leg of pop-up tent secured with 15lb ballast per leg. Participants have used dumbbells, weights, sandbags, and water jugs.

• Participants shall always keep their booth within the boundaries of their assigned space and may not encroach upon space assigned to another participant. Participants are responsible for cleaning their booth sites and surrounding area during and at the end of the Event.

• Booths are to be completely set up by 9am and are to remain open until take down. Participants will receive their designated unloading/loading times a week before the race. Designated times are necessary due to there being only one access point that can accommodate a few cars at a time. There is no unauthorized parking in the loading zone. After unloading, parking is permitted in the Stadium High School parking lot or on the street. Vehicles are not permitted on the field nor the track.

FIELD BOOTH SET UP & TAKE DOWN: Set up is on Saturday, Aug 2 (the day before the race), between 4:00pm 6pm unless otherwise agreed upon in writing by partner and KSF. Take down will begin after the award ceremony on Sunday, Aug 3. Your physical presence (booth/footprint) on the field is significant to the unifying experience for all. Setting up the day before the race is critical for the flow of all logistics involved and to ensure that our emergency, sound, chip timing, guests, caterer, and other personnel are accommodated without disrupting the race participants. By signing the Event Rules you are agreeing that you have someone available to set up your booth/footprint on Saturday, 8/2. Those who do not have their full footprint set up on Saturday 8/2 will forfeit their opportunity for future events.

FOOD GARDEN SET UP & TAKE DOWN: Set up is on Sunday, Aug 3, between 7:15am - 8:00am unless otherwise agreed upon in writing by vendor and KSF. Take down will begin after the award ceremony on Sunday, Aug 3. Your physical presence (booth/footprint) on the field is significant to the unifying experience for all. Adhering to the scheduled time is critical for the flow of all logistics involved and to ensure that our emergency, sound, chip timing, guests, and other personnel are accommodated without disrupting the race participants. By signing the Event Rules you are agreeing that you have someone available to set up your booth/footprint on the designated day/time slot. Those who do not have their full footprint set up on time will forfeit their opportunity for future events.

FIRE RULES: All canopies must be made of fire-resistant material or treated with flame retardant. No smoking is permitted anywhere inside Stadium Bowl. Open-flamed candles are not permitted. Tacoma Fire Department requires each leg of pop-up tent secured with 15lb ballast per leg. Partners have used dumbbells, weights, sandbags, and water jugs. No electricity will be provided or available to participant sites.

ATTORNEY FEES: The participant agrees to obey all laws, regulations and ordinances of the United States of America, State of Washington, County of Pierce, City of Tacoma, or any governmental agency or entity, Stadium High School, Tacoma School District, and the Rules and Regulations of Unleashed at Stadium Bowl. If any action is commenced to enforce any of the provisions of these Rules and Regulations, the prevailing party shall, in addition to its other remedies, be entitled to recover its reasonable attorney fees.

INDEMNITY: The participant agrees and covenants to hold and save Kindred Souls Foundation, Stadium High School, the Tacoma School District, and their designees, officers, agents, representatives, employees, and volunteers harmless and to promptly indemnify same from and against any and all claims, actions, damages, liability of every type and nature, including costs and legal expenses incurred by reason of any activity arising under or in connection with participation in Unleashed at Stadium Bowl, including loss of life, personal injury and/or damage to property arising from or out of any occurrence, omission or activity relating to such participation. In the event Kindred Souls Foundation, and its designees is, without fault on its part, made a party to any litigation commenced by or against the participant, the participant shall hold Kindred Souls Foundation, and its designees harmless and shall pay all costs, expenses and reasonable attorney's fees incurred or paid by Kindred Souls Foundation, and its designees, in connection with such litigation.

FAILURE TO FOLLOW EVENT RULES: Should a participant, at any time, occupy the premises in a manner contrary to these Rules and Regulations, upon request of the Event officials, the participant shall immediately cease such offending conduct. Failure to immediately comply as requested shall be cause for revocation of this permit and expulsion from the Event. Upon revocations, participant shall promptly vacate the premises. Upon failure to vacate, the Event shall remove all property of participants from the premises at the participant's expense. The Event is relieved and discharged from all loss or damage caused by such removal. The Event shall not be responsible for storage or safekeeping of property SO removed. Failure to comply with these rules will result in forfeiture of booth space with no refund given.

INCORPORATION BY REFERENCE: It is understood and agreed that all the terms and provisions of the Rules and Regulations of Kindred Souls Foundation are incorporated herein by reference as though fully set forth and breach or other violation by the participant of any said Rules and Regulations shall constitute a breach of these Rules and Regulations.

Event Waiver & Release of Liability & Acknowledgment of Event Rules

This release is executed this day by the undersigned, hereinafter referred to as "Releasor", as a condition of obtaining consent from Kindred Souls Foundation to participate in any capacity at Unleashed at Stadium Bowl, hereinafter referred to as the "Event."

Kindred Souls Foundation is developing, and implementing as the Event manager, the above referenced "Unleashed at Stadium Bowl". Event is to be held at Stadium High School Bowl. In connection with implementing the Event, Kindred Souls Foundation and its agents will be maintaining and operating equipment, moving and hauling materials, setting up and taking down displays, handling animals and many other activities that are required to implement the Event.

Releasor has requested that Kindred Souls Foundation permit the Releasor, its employees, its volunteers, or its agents to attend and participate in the Event. Kindred Souls Foundation has advised the Releasor that participation in the Event is inherently dangerous especially for persons neither trained nor experienced in setting up, implementing and taking down such an Event. Releasor still wishes to participate in the Event, and forth at reason is willing to assume full legal responsibility for all risk associated with such participation.

In consideration of Kindred Souls Foundation's granting the requested permission, the Releasor hereby releases, waives and discharges Kindred Souls Foundation, its shareholders, officers, directors, employees, volunteers, and other agents (collectively referred to as "Releasees") from all liability to the Releasor, his or her spouse, legal representative, heirs and assigns, for any and all loss or damage of any nature, including death, among others, arising out of, or in any way connected with Releasor's participation in the Event.

In further consideration, Releasor agrees, to the maximum extent permitted by law, to defend and indemnify Releasees against all liability to third parties arising out of, or in any way connected with Releasor's negligence or intentional torts during such site participation. Should any portion of this release be adjudged unenforceable, the remaining portions shall nevertheless continue in full force and effect.

I also give permission for the free use of my name, picture and voice in any broadcast, telecast, print account or any other account in any medium of this Event.

I understand and agree to the Unleashed at Stadium Bowl Event Rules and Waiver & Release of Liability.