Jack Petchey Achievement Award Grant Spend Request

Jack Petchey Achievement Award Grant Spend Request
Use this form to request to spend your JP Achievement Award Grant. Please make sure to fill in all the information correctly. Grants can only be spent on items/events/projects that benefit mostly those in the Scout, Explorer or Network sections (however, the items/event/project could also benefit younger sections).

The maximum grant amount for a Young Person Award is £300 and for an Adult Award is £1000. The scheme does also allow for two young person winners to combine their awards to a maximum of £600 - if this is the case, both winners must complete separate forms and ensure they list the name of the other winner.

Once the form is completed, it will be sent to the County Jack Petchey Coordinator for authorisation. DO NOT spend any money until you have had this form authorised and returned to you. Adult Award grant spends can take up to six weeks to be authorised by Jack Petchey, please take this into account when requesting your Grant

Once authorised, items can be purchased using Group/Unit monies. Copies of receipts MUST be kept as these will need to be submitted to receive reimbursement back to the Group/Unit.

Please do not change what you spend your grant on without checking by emailing andrew.watkins@southlondonscouts.org.uk.

DATA COLLECTION & PROCESSING
The data collected on this form is solely used for the administration of the Jack Petchey scheme. Deatils of those nominees that win an award will be sent to Jack Petchey for reporting purposes to ensure that South London Scouts are operating the scheme correctly, and to enable winners to be invited to relevant Celebration Events.
Confirmation*

I have read and understood the information regarding grant spend requests and Data Collection and Processing

The Grant Request
YOUNG PEOPLE AWARD GRANTS

Details must be specific and include full information, prices and the number of young people it will benefit. Requests that simply say 'to buy equipment' or 'to go to the cinema' will be returned and more detail asked for. If the award is being spent on a future camp/event/trip, then please include the date of this and where possible use the grant to pay for a deposit.

The maximum grant amount for Young People Awards is £300 (or £600 if combining with another winner), and any amount in excess of this will need to be paid for by other means.

Once completed, requests will be sent to the County Jack Petchey Coordinator for approval.

In order to comply with the reporting requirements of the Jack Petchey Foundation, all grants must be authorised and spent by the end of JUNE for Awards received between January and June, or by the end of NOVEMBER for Awards received between September and November.
ADULT AWARD GRANTS

The maximum grant amount is £1000, and must benefit more than one young person. The total cost of your event/project must not exceed £5000. Grants cannot be used to pay for events/projects that have already taken place.

Once complete, requests will be sent to Jack Petchey for them to decide the value of the grant they will allocate to the winner - this process can take up to six weeks, please bear this in mind.

DO NOT purchase anything or start work on your event/project until you have been notified how much grant you have been allocated.

In order to comply with the reporting requirements of the Jack Petchey Foundation, all grants must be applied for within 6 months of the Adult Award date.
Date Award Received*
e.g. May 2024
Adult Award Reference Number*
found on your award confirmation email
Brief name for your project/event*
e.g. High Ropes Day
Please pick a grant category that best fits with how you are spending your grant*

Equipment, resources, materialsImprovement of facilitiesProject, course, workshopClothing, uniformExternal visitor, teaching or coachingDay tripOvernight residentialAn event - celebration, party, BBQ, etc
Please give more details of the project/event or items you want the grant to fund (do not include costs here)*
What benefit will this have for the young people*
How many young people 11-25 will benefit from this*
Number of Scouts/Explorers/Network
How has it been decided what to apply for - who has been involved in the decision*
e.g. young people, volunteers, parents, trustees were asked, or we held a public vote from a list of ideas
When do you expect to start spending your grant*

DayMonthYear
When do you expect to have finished spending your grant*

DayMonthYear
Guidance on completing the cost breakdown:
- this must be a DETAILED breakdown of how you plan to use your grant, providing full costs and supplier
- If your total costs are more than the amount you are asking for, only include in your cost breakdown the items or activities the grant will pay for.
- The breakdown must add up to the same amount as the grant you are asking for
- If you are applying for a trip/activity in the future, please the date/s of the trip/activity
- If you are applying for external visitors, trainers, etc, please set out the rate of pay - hourly, daily, or per session
EXAMPLES
3 Trangia Stoves from Amazon @ £34
Day Trip to seaside during Summer Camp July 2028 - money will be used to buy 24 train tickets for the young people
An evening at local trampoline park 12th July 2027, 34 Scouts @ £10 each
Cost breakdown (see guidance above)*
Total grant requested*
TOTAL cost of items/project/event*
not more than £5000
There may be instances where Jack Petchey will not fund the full amount requested, or your items/project/event costs more than £1000 - how will the shortfall be raised/paid for*

Details of Person Completing Grant Request

For Scouts and Explorers, we would suggest that this is their Section or Group Lead Volunteer. For Network and adults we would suggest that this is completed by the winner. We need these details to send the authorisation to spend to.
Your name*

First NameLast Name
Your phone number*

Area CodePhone Number
Your email*
example@example.com
Your Scouting role and/or your relationship to the person being nominated*
Should be Empty:

Jack Petchey Achievement Award Grant Spend Request

Details of Award Winner

The Grant Request

Details of Person Completing Grant Request