NDIS Leaders Electronic People Compliance Checklist
Are you compliant? Are your people performing at their best?
Compliance
Employment Contracts
In place for all employees
In place for all contractors
Compliant with National Employment Standards
Compliant with SCHADS Award Up to date
Position Descriptions
Reflect current role(s)
Updated regularly
Establish clear expectations
HR Policies and Procedures
Meet current regulatory requirements (reviewed last 12 months)
Communicated to all employees
Acknowledged by all employees
Employee Documentation
Stored securely
Automated systems for documentation management (HR System/relevant software program/s)
Mandatory Training
Bullying
Harassment
Discrimination
Safety
First Aid
Completed in the last 12 months
Employee Wellbeing
Mental Health First Aid Training
Employee Assistance Program (EAP)
Managing Stress Training
Resilience Training
Employee Grievance Process
Process in place, reviewed regularly and managed
Incident Reporting
Process in place
Communicated
Reviewed
Managed
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Return-to-Work Programs
Align with health and safety regulations
Annual Wage Review - in or around 1 July
Confirm wages aligned to SCHADS Award minimums including penalty, shift, overtime rates, allowances and any other relevant benefits
Rectification plan for underpayments
Employee Conditions
Confirm that shifts align with Award minimums –leave, breaks, times
Certifications and Licenses
Documentation maintained
Monitoring of expiry dates
Right to work in Australia
Casual Employees
Arrangements comply with Fair Work Australia's Employee Choice Pathway
Employee Performance
Sets up employees for success
Clear Expectations
Employee has the ability to do the task
The environment that contains all that the employee needs to complete tasks successfully (e.g. physical, intellectual environments
Culture
Culture
The organisation has a vision, values and culture
Leaders align with organisational vision, values and culture
Leaders demonstrate effective management
Leaders inspire team engagement
Negative behaviors and toxic influences are identified and resolved promptly
Feedback is given regularly
A culture of respect is promoted among all employees
Employee recognition practices in place
Teamwork and collaboration are fostered across all levels
Communication across the team is open, transparent, and effective
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Legislative Compliance | HR Policies Checklist
Policies and Procedures you need to have in writing, communicatedand signed off as agreeing to adhere to, by all your staff
Policy
Do you have this policy?
Is it up to date?
Is it communicated to all employees?
Harassment & Victimisation Policy
Workplace Bullying Policy
Grievance Policy
Code of Conduct Policy
E-mail and Internet Usage Policy
Occupational Health & Safety Policy
Drug & Alcohol Policy
Motor Vehicle Policy
Intellectual Property Policy
Privacy Policy
Social Media Policy
Infectious Diseases Policy
Psychosocial Hazards Policy
Modern Slavery Policy (mandatory to all businesses)
Cybersecurity Policy
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Psychosocial Safety
Psychosocial Safety
The workplace is psychologically safe for all employees
Workloads are evenly distributed
Support mechanisms are in place for employee overwhelmed by responsibilities
Bullying, harassment, and discrimination risks are actively prevented
Employees have access to Employee Assistance Programs and Wellbeing Tools
I feel trusted in the workplace
I feel my workplace is fair
Support is provided for employees dealing with emotionally challenging situations
Regular debriefing sessions are held for teams managing critical incidents
Strategies are in place to reduce workplace fatigue
Proactive strategies are implemented to support emotional well-being
Resources are provided for managing difficult client or group dynamics
I trust the leaders in my workplace
We can speak up without fear of retribution
Retention
Retention
Career development opportunities are structured and accessible to all employees
Recognition programs are established to credit employee contributions
Competitive strategies are in place to attract and retain talented employees
Efforts are made to minimise employee turnover through a positive workplace
Leaders are equipped to navigate challenging conversations
Opportunities for specialisation or advancement are available
Employee turnover rates are monitored, and improvement strategies are implemented
Professional development courses are offered to enhance employee skills
Flexible scheduling accommodates work-life balance for employees
Leadership pathways are clearly defined and accessible for interested employee
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