2026 VICTORIA Food Vendors Application

2026 Food Vendor Application
Join us for the Ultimate GIRLS Weekend!

3 days of camping, glamping or day passes.

Women can fully immerse themselves in workshops and artistic expression, allowing for personal growth and community connection. It is a true celebration of womanhood, where women's voices are heard, wisdom is shared, and mutual empowerment is celebrated.

Enjoy:
* LIVE MUSIC * COCKTAILS * COMEDY * OUTDOOR CINEMA * PAINT N SIP * PJ PARTY * WORKSHOPS * PSYCHIC READINGS * PAMPER & MASSAGE * SOUND HEALING * YOGA & MEDITATION * DRUMMING * STALLHOLDERS * FOOD VANS * BODY ART & so much more!

Please note that the Ultimate Girls Weekend is a women's event and this includes all staff and particupants.

For more information or to learn more about our upcoming Victorian event please visit www.ultimategirlsweekend.com.au

WHERE & WHEN

27th February - 4pm Sunday 1st March 2026

CLEVELAND ESTATE

55 Shannons Road, Lancefield VIC 3455

STRICT BUMP IN: From 1pm - 3pm Thursday 26th February

BUMP OUT: From 3.30pm Sunday 1st March 2026 (males can come on site from 4pm to help bump out)

ATTENDEES:

We are expecting approx 1000. This is our third year in Victoria so we will keep you updated on how this is tracking.

As this is three days of camping, this includes breakfast, lunch, dinners etc.

TRADING HOURS

FRIDAY: 9am - 9pm (can be from 11am if you aren't offering breakfast on the first day)

SATURDAY: 9am - 9pm

SUNDAY: 9am - 3:30pm (Partners can come back onsite to assist in packdown from 4pm)

Stall holders can trade outside these hours if desired. Healing stalls are welcome to close earlier if needed.

Please do what is best for you and your business. We want you to enjoy the festival as well. We ask that packdown is not before 3:30pm on the Sunday.

Bump in is on Thursday between 1pm-3pm.

By participating in the Ultimate Girls Weekend, you have agreed to trade for the duration (Friday, Saturday and Sunday) of the Festival.

We only accept one of each type eg. Bar, Coffee, pizza etc. We want you all to do well.

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OPTIONS:

Size: 6x3m (these are very limited)

Cost: $495

INCLUSIONS:
2 X FESTIVAL Pass with 2 complimentary CAMPING TICKETS (can camp behind store with car parking close by or behind if there is room and the safety officier allows.)
2 x car pass

Power is $220 if required.

YOU MUST TAKE YOUR OWN RUBBISH HOME WITH YOU.

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PAYMENT TERMS

Pay in full via the acceptance link we send within 14 days to confirm your involvment. Payment plans are also available.

FOOD VENDOR COMMITMENT TICKET AGREEMENT PROCESS

Once an applicant has agreed to be involved and secured a ticket, no refunds or credits will be issued. The ticket fee will cover the costs of cancellation and the subsequent involvement of administration staff, marketing staff, web admin staff, graphic design staff and talent management staff to amend timetable, map and marketing material.

Food vendor tickets cannot be on-sold and cannot arrange for another to take their position. By proceeding you are stating that you agree to these terms.

If you don't proceed you will forfeit any monies paid.

PLEASE NOTE - There are NO refunds on full price tickets. It is your responsibility to onsell any tickets you may have purchased or have on payment plan in lieu of your food vendor pass.

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Extra helpers can be added for $240 each which covers the cost of having them on site.

Bring own camping gear for yourself and staff.

Thank you for applying to be a part of our Ultimate Girls Weekend 2026 event.
Name*

First NameLast Name
Food Vendor Name*
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Location*
The Ultimate Girls Weekend is a women's festival. Only those who identify as female can attend the festival. Do you and your staff identify as female?*

YesNo - thank you but your application will not be accepted as this is a women only event.
Will you be bringing your own generator?

YesNo, I will need power if availableOther
Do you require a payment plan?

YesNo
Please provide a short paragraph that we can use for our marketing. Please write in the 3rd person and avoid "I" or "we" statements. We will copy and paste this.*
Please list the items you sell and if any are GF/ vegan etc*
Please provide a copy of your menu that we can use on our website

Cancelof
Please provide some high-quality images we can use as part of our marketing.*

Cancelof
Social Media Links*
Please upload your Public Liability Insurance, professional indemnity and/or product liability insurance (whichever one relates to your business) covering the dates of the festival. If you don't have this yet, please email to us no later than the 30th of January 2026

Cancelof
Have you registered with council? This is a council requirement.

Cancelof
If you don't have the above requirements, when do you expect to have them by?
STAFF MEMBER/S DETAILS.

Please provide this here or if unknown, please provide by the 31st of January 2026.
Name of staff member*
Email of staff member*
Name of 3rd staff member if applicable
Email of 3rd staff member if applicable
I understand that it is my responsibility to check my email spam folder and Facebook group to keep up with the latest news. We will communicate by sending out group emails and posting in the Facebook Group.*

Yes I understandOther
ESSENTIAL INFORMATION:

It is your resposibility to ensure that your set up is secured at all times for all weather and conditions. This includes signage. For marquees, the local council requires a minimum of 30 kilo weights per leg but might be more under different conditions. You must adhere to the HRIA pegging and weighting guidelines.

YOU MUST BE SET UP DURING BUMP IN TIMES. The local council will do a walk around Thursday afternoon.

YOU ARE 100% RESPONSIBLE for the safely of your food and handling. Food is cooked properly, gloves are worn when handling food for example.

YOU ARE 100% RESPONSIBLE for the cash handling facilities & security of funds

YOU ARE 100% RESPONSIBLE for REMOVAL of ALL RUBBISH from your site/stall. NO EXCEPTIONS
Please tick to indicate that you understand the following:*

Due to the large amount of administrative work, there are no refunds or transfers if you are no longer able to attendIt is a requirement If selected that each participant plays an active role in promoting the event in the lead up on all your social media channels, your website, mailing list and even in person events.You are self sufficient and have everything you need to successfully run your food stall.You agree to the trading hours - give or take a little but strictly no shut down until 3:30pm on the SundayYou understand that communication is via the Facebook Group only or email bookings@ultimategirlsweekend.com.auYour stall will comply with Insurance and Council requirements.You and all staff identify as female.You understand that you must be available to set up during the stated bump in timesYou will provide your insurance either with this form or no later than the 30th of January 2026. Insurance not submitted in time will result in removal from the festival and no refunds or transfers will be given.You agree that there is to be no movement of cars during the festival area during the festivalYOU ARE 100% RESPONSIBLE for REMOVAL of ALL RUBBISH from your site/stallYou agree to all conditions listed in this form
Please sign to indicate that you agree to the above*

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Please save these dates for future reference:

April 2025 - Applications Open

August 2025 - 1st round of Applicates notified

September 2025 - 2nd round of Applicates notified

December 2025 - 3rd round of Applicated notified

Thank you for applying to be a part of our Ultimate Girls Weekend 2026.
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2026 Food Vendor Application