Facility Use Application
This form is required for all facility rentals and all church sponsored meetings/events that are not submitted directly by a parish staff member. Parish Sponsored Groups should submit their recurring meeting dates on an annual basis for review by the Parish Leadership Team for the following calendar year by May 15, including the dates the group will NOT use the facility (i.e. the summer, etc).
APPLICANT'S INFORMATION
Applicants Name
Date Submitted
/
Month
/
Day
Year
Date
Phone Number
Email Address
example@example.com
Preferred Method of Contact
Telephone
Email
Group/Event Name
Are you a registered member of St. Ann/OLOA?
Yes
No
Is this group a ministry of the church?
Yes
No
Is this group a non-profit group?
Yes
No
FACILITY REQUEST INFORMATION
Dates Requested
/
Month
/
Day
Year
Date
Is this a recurring event?
Yes
No
If yes, how often?
Daily
Weekly
Monthly by Day/Date
Other
Recurring Event - Day of the Week
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Event Start Time
Hour Minutes
AM
PM
AM/PM Option
Event End Time
Hour Minutes
AM
PM
AM/PM Option
Estimated of Attendees
Set-Up/Clean-Up Time
15 Minutes
30 Minutes
Other
Set-Up/Clean-Up Time...
Before Event
After Event
Both
Purpose of Event
Requested Space(s) - ST. ANN (Gulf Breeze)
Main Church
FLC Rec Area
Chapel Conference Rm.
FLC Gym
Nickelsen Hall w/Kitchen
FLC Classroom
Requested Space(s): Our Lady of the Assumption (Pensacola Beach)
Main Church
Hunt Hall w/Kitchen
Ed Center Classroom
Ed Center Conference Room
Equipment Needed
Projector/Screen or TV
Sound System
Laptop
Podium
Are there any occurrences where you will not meet during this period? (If yes, see next question)
Yes
No
If Yes, List dates
SET UP AND RESTORE SERVICES
Give brief description of number needed in spaces below
Tables and Chairs
Buffet Line Tables
Podium
AudioVisual Equipment
Sound System
Other
Notes regarding anything not asked
FOR ALL APPLICANTS
While we will do all that we can to ensure that your use of the building is reserved, we are, most importantly, a church. Our staff works hard to preschedule events SO that this is not a regular occurrence; however, while infrequent, situations do arise that may require us to switch your room or even possible cancel the event due to circumstances beyond our control. If this occurs, we will, of course, communicate with you as early as possible and refund any unused rental fees and/or deposits. Please be sure to return the area you use to the same condition it was when you took possession of it. Before using the facilities, please be sure to review (and share with your guests) the FACILITY USE POLICIES. These policies can be found on our website at stanngulfbreeze.org under the menu OUR PARISH.
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