Student Enrollment Packet (English)

Enrollment Application – Please Read Before Continuing

Thank you for your interest in enrolling your child at Carter G. Woodson School (CGWS). We are excited to welcome new families and want to ensure the enrollment process is clearly understood before you submit an application.CGWS is a tuition-free public charter school, and our enrollment process is different from traditional district public schools. Submission of an application does not mean automatic acceptance. All applications must be reviewed and approved by the school.
Important Enrollment Information

A student is NOT officially enrolled at CGWS until all steps below are completed and confirmed by the school. Until the steps below are complete, students may not attend school, ride the bus, or participate in school activities.
Enrollment Process

Photo/Video Release:

Dear Parent/Guardian: Throughout the year there are occasions when the CGWS will want to take pictures/video of your child participating in activities. We may use these pictures/videos in CGWS publications, local newspapers, school website and /or homerooms, advertising, or on display at CGWS. We are requesting that you a sign a photo/video release for your child. Thank you in advance for your support and understanding.
Photo/Video Consent
Today's Date

MonthDayYear
Date
Signature

HEALTH SURVEY/EMERGENCY CARD

Emergency Release
Name of Student

First NameMiddle NameLast Name
Date of Birth

MonthDayYear
Date
Home Language
Grade
Teacher
Email Address
example@example.com
Primary Physician Information
Doctor's Name

First NameLast Name
Doctor's Phone
Please enter a valid phone number.Format: (000) 000-0000.
Dentist's Name

First NameLast Name
Dentist's Phone
Please enter a valid phone number.Format: (000) 000-0000.
Type of Health Insurance:
If the student is covered by Medicaid, provide the Medicaid Number:
Mother's Name

First NameLast Name
Mother's Home Phone
Please enter a valid phone number.Format: (000) 000-0000.
Mother's Work Phone
Please enter a valid phone number.Format: (000) 000-0000.
Mother's Cell Phone
Please enter a valid phone number.Format: (000) 000-0000.
Mother's Email Address
example@example.com
Father's Name

First NameLast Name
Father's Phone
Please enter a valid phone number.Format: (000) 000-0000.
Father's Work
Please enter a valid phone number.Format: (000) 000-0000.
Father's Cell
Please enter a valid phone number.Format: (000) 000-0000.
Father's Email Address
example@example.com
Guardian’s Name (If no parent)

First NameLast Name
Guardian’s Phone
Please enter a valid phone number.Format: (000) 000-0000.
Guardian’s Work
Please enter a valid phone number.Format: (000) 000-0000.
Guardian’s Cell
Please enter a valid phone number.Format: (000) 000-0000.
Guardian's Email Address
example@example.com
Designated Adults For Student Pick-up

If unable to pick up your child, we designate the following three people to be able to pick up our child.
Designated Adult 1

First NameLast Name
Designated Adult 1 Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Relationship to Student
Designated Adult 2

First NameLast Name
Designated Adult 2 Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Relationship to Student
Designated Adult 3

First NameLast Name
Designated Adult 3 Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Relationship to Student
Emergency Release Carter G. Woodson School attempt to reach the parent/legal guardian or one of the people listed as an emergency contact, but if none of these people can be reached, Carter G Woodson School personnel have my permission to use discretion in securing medical aid in an emergency. IT IS UNDERSTOOD THAT NEITHER CARTER G WOODSON SCHOOL NOR THE PERSON IS RESPONSIBLE FOR THE EXPENSE INCURRED.

TRANSPORTATION REQUEST FORM

Please complete the information below if your student requires bus transportation.
Will your student require bus transportation?
Student Name

First NameLast Name
Student Pick up Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Student Drop Off Address (If different from pick up address)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Please List any Additional Students
Signature

CARTER G. WOODSON SCHOOL’S UNIFORM POLICY
GRADES K-6 BOYS & GIRLS

Boys and Girls are required to wear navy or white collared polo shirts with the Carter G. Woodson School logo embroidered on the front of the polo.

Boys must wear: Dark gray or navy dress pants Dark dress shoes or dark leather/leather-like tennis shoes with dark side soles. Tennis shoes must be one solid color. Belt

Girls must wear:

Either Navy Blue Dress Pants, Navy Blue Jumpers, or Navy Blue Skorts. Flat dress shoes or dark leather/leather-like tennis shoes with dark side soles. Tennis shoes must be one solid color.

GRADES 7-12 BOYS & GIRLS

Boys and Girls are required to wear Navy blue blazer with the Carter G. Woodson School Logo embroidered on the front of the polo.

Boys must wear:
- Dark gray dress pants
- Light blue oxford button up shirt
- Dark colored tie Belt
- Dark dress shoes or dark leather/leather-like tennis shoes which include dark side soles. Tennis shoes must be one solid color.
Girls must wear:
- Light blue oxford button up shirt
- Dark gray dress pants
- Dark gray or plaid pleated business skirt.
- The skirt must reach below the knee.
- Dark flat dress shoes or dark leather/leather-like tennis shoes which include dark side soles. Tennis shoes must be one solid color.
Parents may purchase the school uniform at any store of their choice, such as Walmart, Target, Old Navy, Penny’s, and Rainbows. You can take the blazer to be embroidered with the Carter G. Woodson School logo, or you may purchase a patch from Carter G. Woodson School. Parents may still purchase the uniform from:

Flynn O’ Hara. https://flynnohara.com/shop/carter-g-woodson-nc063/
School Uniform Policy Acknowledgement Agreement: I commit to ensuring my child is dressed in full uniform every school day unless otherwise stated by the administrative staff at Carter G Woodson School. I understand that there will be penalties if my child is dressed incorrectly or out of uniform including being sent home.
Today's Date

MonthDayYear
Date

CELL PHONE POLICY

No Cell Phone Policy Acknowledgment Form
Cell phones will not be returned to students or parents upon confiscation by the school administration until the end of the school year. Cell phones are prohibited in The Carter G. Woodson School setting.

Any student caught with a cell phone on the School’s campus or property (on the C.G.W. property or on the C.G.W school bus), will have the phone taken and it will not be returned until the end of the school year. If school personnel obtain a cell-phone from a student in violation of school policy, school personnel will turn the cell-phone to administration where it will be labeled and cataloged. The phone will be returned to the parent at the end of the school year after all students have been dismissed from school.

The parent must make prior arrangements with administration to schedule phone pick up. Only the parent/guardian listed in PowerSchool will be able to retrieve the device. Cell phones carried, used, answered, displayed, buzzing, passed to other students or ringing in our buildings are considered a severe disruption to the school environment. Students have access to phone services through the front desk of the school or student services for any emergency or urgent need to reach parents/guardians.

If teacher or other school personnel sees a cell phone and the student does NOT turn in the cell phone to school personnel, the student will be expelled from the Carter G Woodson School.
I acknowledge and commit to ensuring my child does not bring a personal cell phone of any kind to school. I understand the consequences listed above if my child is caught with a cell phone on school campus or on a school bus.
Today's Date

MonthDayYear
Date

Documents To Upload
Upload Copy of Birth Certificate
Upload Proof of Residence (driver’s license, lease, mortgage, gas bill, or other legal document that shows the home address)
Upload Copy of Student Immunization Form

Enrollment Application – Please Read Before Continuing

Important Enrollment Information

Student Enrollment Packet

NOTIFICATION FORM

I. Student Information

II. School District of Residence and Former School Information:

III. Parent /Guardian Information:

Student Not Living With Parents

ENROLLMENT INFORMATION

Sibling Information:

Special Programs:

Photo/Video Release:

RELEASE OF STUDENT RECORDS

Family Education Rights and Privacy Act

Prior School Information:

Enrollment Application Acceptance

STUDENT HOME LANGUAGE SURVEY

HEALTH SURVEY/EMERGENCY CARD

Primary Physician Information

Designated Adults For Student Pick-up

HEALTH SURVEY/EMERGENCY CARD (Continued)

2025-2026 AUTHERIZATION TO PICK-UP FORM

Alternative Designated Adults

TRANSPORTATION REQUEST FORM

CARTER G. WOODSON SCHOOL’S UNIFORM POLICY

CELL PHONE POLICY

Documents To Upload

Demographic Survey