South African Okanagan Market - Vendor Application Form Logo
  • Welcome to the Southern African Okanagan Market!

    We’re excited to have you join us. Please complete this form to apply as a vendor. Depending on what you are selling, you may also need to submit additional permits or food safety documentation.
  • Event Details:

    • Name: South African Okanagan Market
    • Date: September 20, 2025
    • Time: 1:00 PM – 6:00 PM (Setup from 10:00 AM)
    • Location: Meadow Vista Kelowna

    Address: 3975 June Springs Rd, Kelowna, BC V1W 4E4

     

    Please complete this form and payment as soon as possible to secure your spot.

  • Vendor Information

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  • Product Information?

  • 🚨 Important Information for Vendors Selling Higher Risk Foods

    Because you are selling hot meals or cold meals prepared on-site, your products are classified as higher risk under BC Interior Health regulations.


    To participate, you are required to complete the following steps:

    Checklist of Requirements:

    ✅ Submit a Temporary Food Services Application to Interior Health.
    ✅ Submit a Food Safety Plan outlining how you will handle, prepare, and serve food safely.
    ✅ Prepare a Sanitation Plan (describing how you will clean and sanitize equipment, surfaces, and utensils).
    ✅ Have a FoodSafe Level 1 Certificate for yourself or a person with a foodsafe Level 1 certificate at your booth for the duration of the event.

    Application Links (Buttons or Hyperlinks):

    👉 Download Temporary Food Services Application Form
    👉 Food Safety Plan Info 
    👉 Sanitation Plan Info
    👉 More info on FoodSafe Certification 

    Important Reminder:

    ❗ You must bring printed copies of all your required documents with you on the day of the event.
     If you cannot produce them when requested during setup, you will not be allowed to operate.

  • 🍏 Important Information for Vendors Selling Lower Risk Foods

    Because you are selling packaged goods, fresh produce, or baked goods, your products are classified as lower risk under BC Interior Health regulations.

     
    You still have important responsibilities to comply with health regulations and must complete the following:

    • ✅ Submit a Temporary Food Services Application to Interior Health (even for low-risk foods).
    • ✅ Follow safe food handling practices (even for packaged foods).
    • ✅ Ensure all foods are properly labeled, sealed, and protected from contamination.
    • ✅ Have a FoodSafe Level 1 Certificate for yourself or someone at your booth (recommended but not mandatory for lower risk foods).

    Note: If you intend to offer any food samples (e.g., tastings), you must have handwashing facilities, gloves, and utensils to prevent direct hand contact with food.

    🔗 Application Links (Buttons or Hyperlinks):

    👉 Download Temporary Food Services Application Form
    👉 More info on FoodSafe Certification

     

    (Note: For most low-risk vendors, you won’t need a full Food Safety Plan or Sanitation Plan unless you are doing onsite sampling or more complex food handling.)


    ❗ Important Reminder:

    You must bring printed copies of all your required documents with you on the day of the event.

    If you cannot produce them when requested during setup, you will not be allowed to operate.

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  • 🛠️ Vendor Preparation Checklist

    To help the market run smoothly, please review and confirm the following:
  • ✍️ Vendor Agreement

  • By submitting this application, I acknowledge and agree to the following:

    1. My participation is not guaranteed until payment is received.

    2. I will conduct myself professionally and respectfully toward customers, fellow vendors, and event organizers.

    3. I will follow all health and safety regulations set by event organizers and applicable authorities.

    4. I am responsible for my own setup and cleanup, including garbage removal.

    5. I understand that the event organizers are not responsible for lost, stolen, or damaged property.

    6. I authorize the event organizers to photograph my products and booth for promotional purposes.

    7. I agree to promote the market on my available social media channels or networks where possible.

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  • 💳 Payment Information

    To complete your booking, please submit your booth fee payment.
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    Booth Fee Product Image
    Booth FeeFee for securing a booth at the Okanagan market
    $50.00CAD
      
    Total
    $0.00CAD

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