Expense Reimbursement Form ECNP2025
This form is for keynote lecturers and invited non-neuropathology speakers, as per the arrangement outlined in our invitation letters. We collect your reimbursement request and receipts via this form. Do NOT send your bank details in this form but send these in an email to secretariat@euro-cns.org
Reimbursable expenses:
These include economy-class airfare, train, or bus travel, tavel by car (0.25 EURO p/km), hotel up to 2 nights (before and after your scheduled talk(s). Taxi (short distance). Taxi for long distance or expenses of a rental car only if this was agreed earlier. We allow for exceptions or variations in the policy, especially for speakers with unique circumstances who have our prior approval. Keynote speakers are provided with complimentary accommodation in the NH Hotel Maastricht and thus their hotel expenses are covered in advance. Symposium and Workshop speakers have to make their own hotel arrangements. Keynote speakers are also entitled to reimbursement of all their travel expenses related to the ECNP2025, from arrival the day before their lecture until the day after their lecture (max 2 nights), unless otherwise agreed. Invited (non-np) symposium and workshop speakers may be reimbursed for the expenses mentioned above until the max. amount as outlined in their invitation letters has been reached.
Your first and last name
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First Name
Last Name
E-mail
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Your E-mail Address
Bank details
Please e-mail your bank account details (as text) directly to the Secretariat: secretariat@euro-cns.org. Please write these bank details in full, and do not send a photo or scan of your bank details. This to avoid typographical errors in the bank transfer when we copy/paste your details. If you live in a SEPA country: include name and address of your bank; your name, address, and IBAN number. Outside SEPA countries: also add the BIC (SWIFT) code and any other information that may be relevant for an international transfer.
Expense Detail and upload of your receipts
Please describe your expenses and note the cost per item/receipt/invoice below. Note for invited symposium and workshop speakers: you need not upload all your expenses if it exceeds the maximum reimbursement. For example, if your actual cost is 800 Euro and your max. reimbursement is 500 Euro, you can stop adding receipts once you have reached the 500 Euro. Only expenses related to your own participation may be reimbursed. If your booking/receipt includes extra expenses for additional persons, please deduct any relevant cost this may have caused, and clearly mark it on the receipts (which can be uploaded below).
Expenses List (should have at least 1 document)
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Rows
Cost description
Cost in the currency of of your receipts (if not in Euro)
Cost in Euro
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Total Cost (in Euro). Your total cost may be higher than the reimbursable amount. Expenses will be reimbursed until the maximum amount agreed upon.
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Please upload your receipts, tickets and any other relevant documentation here.
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