Venue Booking Request Form

Venue Booking Request Form
Please note:
- The following is a booking request, not confirmation of your booking.
- The club can be hired out outside of our peak operational season, off-peak is April (after Easter) - October (until labour weekend).
- As a charity and community club we hire out the venue to club members and the community and this money goes back to the club for operational costs.
- We are an active Surf Life Saving Club and Lifesaving is our core business.
- Being an active Surf Club means if there was a call out during your event they would take priority for access and be stationed downstairs under the club.
- There are some 'non-approved' cases when the club will not be hired out, these include, but are not limited to; birthday parties for under 30yr olds, Stag nights, or Hens' nights.
- See Terms and Conditions of Hire (below) for other information on hiring the venue.
Your Details

Information in the following section marked with an asterisk (*) is required in order to submit this form.
Full Name*

First NameLast Name
Organization
Are you a non-profit organization?*

YesNo
Event Name*
E-mail*
example@example.com
Phone Number*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Type of Event

Workshop/Training or MeetingCommunity EventAnniversary/Engagement or Birthday PartySchool EventFundraiserWeddingMemorialTraining CampFunctionAccommodation (Bunkroom)Other
Date Requested - note time selection is the start time
What time do you expect to finish your event (if longer than an hour)
If your date or time isn't available above please list some options below and we will get back to you. Please include how long you need the venue for.
Extra information about your booking request e.g. flexibility with time or date, multi-day.
Please include set-up time in the hours requested
Multi-day bookings may need further discussion
Maximum Number of Guests expected*
Space(s) Requested*

The Surf Deck (Upstairs - Bar Leaners & stools or table set up) - under 60 guests (price TBC from $150)Club Downstairs Function with bar & kitchen - up to 125 standing guests (TBC from $300)Club Downstairs floor use only (from $25/hr e.g. exercise class use)Full club access (weddings or big functions require full club booking) (price TBC from $450)Bunkroom (maximum 23 people, $30pp/night)
Do you require the bar? ($64 additional license fee + bar staff $40/hr - 4 weeks notice needed)*

YesNo
Additional Costs:
- Cleaning Fee – flat fee $180.00 per hire (applies to some events when bar is being hired or whole club hireage)
- Bond - $300.00 - covers key card access which must be returned (applies to some events when bar is being hired or whole club hireage, and for the bunkroom hire)
- Bar Sales Tab (if applicable) - for your choice of our products and tab limit.
Equipment Required

Glassware or CrockeryBBQAudiovisual - TV, Microphone, sound systemType option 4
Please briefly describe your equipment needs.

0/150
SPECIAL LIQUOR LICENSE
With the liquor license, the club must provide details on the catering from the group hiring the facility. Catering needs to be provided and organised by the hirer and offered in a timely manner over the course of the event.

A detailed menu must be outlined and sent through to Omanu Beach SLSC prior to the event. This information is required at least 25 days days in advance so a special liquor license can be submitted to Tauranga City Council.
Do you require anything else for your booking?
Full Venue Hire Terms and Conditions
Cafe Menu - Daytime Menu
Any other questions or comments
Payments:

Invoices will be sent to your email address, please pay a deposit of 50% promptly within 7 days to secure your booking.
Use your Event Name as a reference, and Venue Hire as the code.

The balance of the hire fees are required 7 days prior to your bookin, use the same reference as with your deposit.

We can take credit card or Eftpos payments online, please note there will be a 2.5% surcharge to all credit card payments.

See full payment terms in the Terms and Conditions document above.
Please note that submitting this form does not guarantee your event. Only once a contract has been created and signed plus a deposit received will your space be reserved. Full payment is due at least 7 days before your event.
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Venue Booking Request Form

Your Details