2025 Village Venture Food Truck Application

Thank you for your interest in participating as a food truck vendor at the 43rd Annual Village Venture Arts & Crafts Festival! Below are important application details, required documents, and guidelines to ensure a smooth process.

To better prepare for this application you will need digital files/pictures of the following:

Business Tax Certificate
Valid LA County Health Department Permit
Pictures of your food truck (preferrable of the front, back & the sides)

City of Claremont Mobile Food Vendor Permit Application
- Please click here for application
City of Claremont Business Tax Application
- Please click here for application
Insurance ($1 million general liability, $1 million automobile liability, must list "Claremont Chamber of Commerce, 205 Yale Ave., Claremont, CA 91711" as Additionally Insured &/or Certificate Holder, covering through 10/25/25)

Food trucks will be placed in a row in order of arrival, entering from First & Indian Hill or First & College depending on the directions you will receive in the mail.
Food trucks MUST have their parking pass to enter the event. (One will be emailed to you.)
Enter festival grounds from 5AM-7AM only to allow for street closures at 8AM.
You will be responsible for positioning your food truck at the location assigned to you. Once positioned, your food truck must remain at its location untill the end of the event (at 5PM).
Food trucks cannot be left unattended.
- In the case that your food truck has run out of supplies, you can send someone from your team to a nearby store (in a separate vehicle located outside of the event). Stores nearby:
  - Smart & Final, 160 W Willow St, Pomona, CA 91768
  - Smart & Final Extra!, 1028 N Mountain Ave, Upland, CA 91786
Sales of alcohol are not allowed.
Participants must comply with the Fire Department and LA County Health Department rules and regulations.
Food truck MUST be self-contained. NO trailers or open flames; MUST be equipped with an approved fire extinguisher.
We do not provide electricity. Must provide your own generator.
We can ONLY accept food trucks with a valid LA County Health Department Permit.

As a potential food truck in this year’s event, we respectfully ask that you follow our guidelines when submitting your application. Incomplete applications with missing pictures, proof of identity, insurance, business tax certificate, payment, and LA County Health Department permit, will not be processed. If you have any questions please email admin@claremontchamber.org.*

I agree.

At Village Venture, we are proud to welcome a wide variety of food and beverage food trucks that help bring the festival to life!

To ensure accessibility, and a diverse mix of offerings, we are offering a tiered food truck pricing structure based on food category. This approach allows us to accommodate a range of food truck types while supporting a balanced and successful experience for everyone involved.

To ensure accessibility and variety, we offer tiered pricing based on food truck category:

What This Means:

Beverage/Coffee Food Trucks: $400 by 8/1 - after 8/1 $500
Dessert-Only Food Trucks: $550 by 8/1 - after 8/1 $650
Full Meal Food Trucks: $750 by 8/1 - after 8/1 $850

What type of Food Truck are you?*

Beverage/Coffee Food TruckDessert-Only Food TruckFull Meal

What Add-Ons would you like to purchase? (Optional - increased visibility!)

Dedicated Social Media Post on Village Venture ($80)Logo on Digital Program for Opening Ceremony ($100)Quarter Page Ad in Digital Program for Opening Ceremony ($150)Half Page Ad in Digital Program for Opening Ceremony ($300)Full Page Ad in Digital Program for Opening Ceremony ($600)1 Month Digital Ad in the Claremont Chamber & Village Venture Newsletter ($400)Logo Window Cling on the Chamber Office Window ($500)

Apply Now

Secure your spot by submitting a non-refundable $100 deposit. Space is limited, and food trucks will be selected to ensure category variety and quality. All food truck fees are due on or before October 1, 2025.

After submitting the application call 909-624-1681 to complete the non-refundable $100 deposit. Receipt will be emailed to you after payment.

Name:*

First NameLast Name

Email:*

example@example.com

Business Name:*

Mailing Address: Please note this is where we will send your event packet along with event information and parking pass (required to enter event area).*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number:*

Please enter a valid phone number.

Website:

Instagram Account:

All insurance must have the Claremont Chamber of Commerce (CCC) listed as an additional insured and covered through 10/25/25 with $1 million general liability and $1 million automobile liability*

Yes, my insurance has CCC as an additional insured.No, I would like to purchase coverage through the Claremont Chamber.

Please attach a copy of your insurance ($1 million general liability, $1 million automobile liability)*

Please attach a copy of Business Tax Certificate*

Please attached a copy of your valid LA County Health Department Permit*

Please attached pictures of your food trucks (front, back, and both sides).

Please attached City of Claremont Mobile Food Vendor Permit Application.*

If you do not have the application requested, email admin@claremontchamber.org, to then upload form.

Claremont Business License Number (only required for businesses operating in Claremont)

Please indicate the length of your food truck in ft.*

Please provide a description of menu or type of food sold.*

Any special requests, questions, comments, or concerns? Requests will be considered, not guaranteed.

Weeks before event day!
- Receive your event day instructions, color coded entry permit by email.
  - Email or call the Chamber Office to check status (909) 624-1681.
  - You are responsible for your own liability & workers compensation insurance.
  - You are responsible for providing the labor needed for all your items related to the setup & breakdown of your food truck.
  - If you need a restroom or lunch break, please coordinate & plan accordingly to not leave your food truck unattended. This is an ALL day event.
Day of Event - Before 5AM
- Arriving before 5AM does not guarantee that your unloading area will be available.
- Only exhibitors & authorized staff are allowed before the start of the event.
  Customers are not allowed to roam the event or line up before the start of the event.

At 5AM Streets are officially CLOSED.
- Our exhibitors & food trucks will be allowed to enter the event footprint to unload their vehicle & must enter through their assigned colored entrance (indicated in their event packet - that will be mailed out starting 10/1).
At 7:40AM Street are officially CLOSED to the public. FOOD TRUCKS CANNOT ENTER OR EXIT, MUST REMAIN IN ASSIGNED LOCATION.
At 9AM Village Venture festival is open to the public.
9AM-5PM Village Venture Fun!
At 5PM Village Venture ends & food trucks will wait for a Chamber representative to tell you when and where to exit
At 7PM Exhibitors, food trucks & must leave event grounds, as streets will be reopened to the public & traffic.

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Reminder:

All exhibitors must have a 1-A-10-BC fire extinguisher. Required by LA County Fire Department.

Speed limit within the event layout is 5MPH.

Food truck employees are encouraged to park at any of the suggested areas:

Metrolink Lot at First & Columbia
111S S College Ave
Pomona College Parking Structure
301-399 E 4th St
Packing House Parking Structure
460 W 1st St
Bank of America
339 N Yale Ave
Walter's Restaurant
310 N Yale Ave
Any public street & lots (outside of the event footprint)

On the day of the event, if you have questions or need assistance their will be Village Venture volunteers to assist you. Volunteers are not allowed to assist you with your food truck, please plan accordingly.

If there is an issure that requires the Chamber Team's attention on day of or in the days leading up to the event, please call 909-624-1681.

Feel free to email the following Chamber Team Members:

Shannon Soran, Director of Marketing & Events, admin@claremontchamber.org

Natalia Estrada, Office Manager, contact@claremontchamber.org

Kathleen Fariss, CEO, ceo@claremontchamber.org

Please be advised that emails WILL NOT BE MONITORED on the day of the event or in 24 hours leading up to the event, it is best to call.

Overall event feedback can be emailed to admin@claremontchamber.org.

Lost & Found: Claremont Chamber Office - 205 Yale Ave

Emergency: Call 911

Non-Emergency: Call Claremont PD (909) 399-5411

No stolen merchandise, firearms, ammunition, explosives, alcoholic beverages, drugs, or illegal items are permitted on the festival grounds. NO EXCEPTIONS! Vendors must follow the instructions of Street Marshalls, Security, and Chamber staff. Failure to comply will result in immediate dismissal from the festival. Failure to follow the rules and regulations can deny you from participating in future Village Ventures. Your application will be reviewed by the Village Venture panel. Prior participation does not ensure acceptance or location. Claremont Chamber of Commerce reserves the right to limit the number of applicants for any specific goods/ services category. Entry permits will be mailed on 10/01/24. Please note Village Venture will follow all federal, state, county, and city guidelines including layouts, flow, partial closures, and the cancellation of the event.*

I understand and agree the terms and conditions.

2025 Village Venture Liability Waiver

I, the undersigned, in consideration of my business or organization's participation in this activity, & intending to be legally bound for its members, their heirs, executors & administrators, do hereby release & discharge Claremont Chamber of Commerce, the City of Claremont & their respective officers, directors, employees, volunteers, partners & contractors, jointly & severally, from any & all liability from personal injury, accident, illness, death, property damage or other occurrence which members of the organization may suffer in any manner whatsoever arising out or resulting from our participation in the above mentioned event/program(s), & I expressly assume ALL risks of our participation in this activity, including without limitation, injury as a result of the acts of omission of the above parties or some defect in or on their property of any of them, whether caused by misconduct on the part of the Claremont Chamber of Commerce, the City of Claremont, or its employees, & I agree to indemnify, save, hold harmless & defend each & everyone of the above parties of & from any & all loss, damages, expenses, costs, & attorney's fees arising out of or resulting from my business or organization's participation in this activity.

I certify that I have read & understand this waiver & release.*

YES

Signature

Signature Date & Time

Location where Food Trucks will be placed: First St, pink entrance at College Ave.

Event Address: 205 Yale Ave. Claremont CA, 91711

Contact us at (909) 624-1681 or admin@claremontchamber.org

Click submit to be taken to the submission confirmation page.

Your application submission does not guarantee you a spot in our event, our Chamber staff will reach out to you, to either: confirm your spot, ask for missing information, or put you on our waitlist. Please allow two to five business days to receive correspondence. Thank you!

Secure your spot by submitting a non-refundable $100 deposit. Space is limited, and food trucks will be selected to ensure category variety and quality. All food truck fees are due on or before October 1, 2025.

After submitting the application call 909-624-1681 to complete the non-refundable $100 deposit. Receipt will be emailed to you after payment.

I certify that I have read & understand that a payment of a non-refundable $100 deposit is mandatory to secure my spot in Village Venture.*

YES

2025 V.V. Food Truck Application

Food Truck Information

Pricing Structure & Payment

Application

Insurance

Timeline & Rules