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  • Trip Details Confirmation Form

    Thanks so much for booking with Accessible Escapes LLC! We have a few more things we need your help to tie up.
  • 1) Did we get everything correct?

    Sounds silly, but mistakes happen. And when it comes to travel, changes typically cost money. Help us make sure we have everything correct by carefully looking over the following information for each traveler.

  • 2) We asked you about trip insurance, right?

    Life is unexpected. Things happen and sometimes trips needs to be cancelled or rescheduled. Sometimes you get sick on a trip and need medical care. Someone back home gets sicks and you need to get home. Travel insurance helps protect you from losses you might incur.

    Please note: In some situations (like pre-existing medical conditions) you need to buy your travel insurance within a certain amount of time after you purchase your trip. The time varies based on the travel insurance vendor so please ask us for details.

  • 3) International Travel

    U.S. citizens traveling outside the United States will need a valid U.S. passport... and there are a few other things want to remind you of and would be happy to talk with you more in-depth.

    • Vaccinations: The country you're traveling to may require proof of vaccinations. Without proper vacinnations, you may be denied entry in the country. We recommend visiting http://wwwnc.cdc.gov/travel/ to find information on health notices and recommended/required vaccinations for the countries you'll be visiting.

    • Visas: Some countries require visas to enter. Without a valid visa, you may be denied entry into the country. You can find out if you need a visa by visiting the embassy website of the country you'll be traveling to. And of course, you can always contact us with questions!

    • Children Traveling with One Parent, or Someone Who is Not a Parent/Legal Guardian, or Children Traveling in a Group: Foreign border officials may require custody documents or written consent from the other parent/both parents. While the requirements may vary by country, here's an example of what the US requires.
  • 4) Any Other Questions?

    Thank you again for booking with Accessible Escapes LLC! We really, truly appreciate your business and your help in checking these last little things.

    As always, if you have any questions, just drop us a line or give a ring and we're happy to help!

    - Jennifer Farrar

  • Client Responsibilities

  • Travel documents, including passports, visas, and health/vaccination certificates required are your responsibility. Valid passports are absolutely required for all international destinations and the expiration date should be at least 6 months following the return date of your trip. Some countries require that your passport have two to four blank visa/stamp pages. Some airlines will not allow you to board if this requirement is not met. See this State.gov link for passport support. When travelling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry at least two forms of acceptable identification in order to board a flight. (See this link.)

    Examples: DHS designated enhanced driver’s license, USA Passport, a foreign government passport. The name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on airline ticket(s) and booking records.

    Additionally, a visa and vaccinations may be required. Please note that even when a visa is issued, a traveler may be denied entry since each country’s local immigration officials make the final entry decision. Several factors including past criminal record may contribute to the decision of the local immigration official(s). Should a visa not be issued, Accessible Escapes LLC is not responsible for lost payments made toward the contemplated trip.

    If traveling to or through Canada, travelers with a Driving While Intoxicated (DWI) or other conviction record should always check whether current rules exclude admission. Accessible Escapes LLC feels it is an invasion of privacy to make such an inquiry of you. The final decision of entry rests with the immigration or border services officer. For more information see Canada's government site and the Canadian Immigration facts.

    Visit the USA State Department Web site www.travel.state.gov on a regular basis for information regarding incidence of disease, terrorism, safety issues, crime, the need for travel documentation (such as passports, visas, proof of health/vaccination certificates), health hazards, and other restrictions regarding travel to your domestic and/or international destination(s), and re-entry into the United States. Required or advised inoculations you decide to obtain upon the advice of your personal physician may need to be administered in a series of doses months ahead of your planned departure and such time element should be taken into account by you when making deposits and/or nonrefundable final payments. Visit the websites of the USA Centers for Disease Control and the International Society of Travel Medicine.

  • Terms and Conditions

    • Availability and price quotes are applicable to the date and time at which they are requested and cannot be guaranteed until payment is made.
    • Quotes in a foreign currency fluctuate with exchange rates and international payments may carry a foreign transaction fee.
      Accessible Escapes LLC will make every effort to honor the price as originally quoted, however, under certain circumstances additional costs by a supplier or government may be imposed due to an increase in the cost for one or more of the travel components.
    • Flight confirmation is subject to availability and prices are subject to change after the date of deposit, including price increases in the fee for a seat assignment, fee for baggage, applicable fuel surcharges, or an increase in a government imposed fee or tax.
    • Passport copies are required to confirm international air reservations.
    • Correct legal names that match identification to be used for travel must be provided by the client to Accessible Escapes LLC. Name changes are not permitted on airline tickets. Clients are responsible for providing accurate information on the consultation form. Accessible Escapes LLC is not responsible for costs incurred by incorrect information provided for travel planning including reservations and airline tickets.
    • Once purchased, US air transaction prices will not increase, except for potential charges resulting from government imposed taxes or fees. I consent to pay for such charges and authorize Accessible Escapes LLC to charge my credit card for such additional amounts.
    • Certain suppliers reserve the right to increase prices to cover increased costs, fuel surcharges, tariffs and taxes, and to reflect fluctuations in foreign exchange markets.
    • If for any reason my credit card charges are later declined, reversed, or Accessible Escapes LLC is unable to receive payment for the travel plans and services, I acknowledge that this is a binding contract between myself and Accessible Escapes LLC shall be entitled to recovery, including reasonable attorneys’ fees in connection with collection.
    • Overnight shipping fees for documents shipped to client from Accessible Escapes LLC may be billed to client.
    • Accessible Escapes LLC offers retail travel services to customers, which are provided by separate and independent vendors of travel services. Accessible Escapes LLC does not operate, control, or otherwise provide the services of the independent travel vendors. Hence, customer agrees that Accessible Escapes LLC acts only as agent for the client in acquiring transportation, hotel accommodations, sightseeing and other privileges, or services for the clients’ benefit, and on the express condition that Accessible Escapes LLC shall not be responsible for any loss, accident, injury, delay, defect, omission or irregularity which may occur or be occasioned, whether by reason of any act, negligence or default of any company or person engaged in or responsible for carrying out any of the arrangements, or otherwise in connection therewith.

  • I have read and agree to Accessible Escapes LLC's Terms & Conditions and understand and accept the Client Responsibilities on behalf of myself and for all travelers included in my party.

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