RPBGM Vendor Application 2025-2026

Royal Palm Beach Green Market & Bazaar

2025-2026 Season

October 11th 2025 thru May 9th 2026

Saturdays 9AM -1PM

Lakeside at Village Hall 1050 Royal Palm Beach Blvd.

Do not send mail to this address.
Vendor Booth Space Application
Name*

First NameLast Name
Business Name:*
If no business name, enter First & Last name again
Address*

Street Address

Street Address Line 2

CityState

Zip Code
Phone Number*
Enter phone number
Mobile Phone Number used at event*
Enter mobile number used at event
Your Website:
Used for approval and promotion of your business
Facebook Address or other Social Media Address:
Used for approval and promotion of your business
E mail:*
Valid email address required for approval. Confirmation of acceptance will be sent to this e-mail address.
Are you new to the RPB Green Market?*

Yes, I am new to the market this season.No, I am a returning vendor.
Please let me know about your other festivals & events.*

YesNo
Categories and Fees

Plants & Flowers ($30/$35) per Saturday. Plants, Flowers and Micro Greens Vendors must grow all items sold and provide a valid Grower's Permit along with application.

Produce Vendor ($35/$40) per Saturday. Produce vendors sell fresh fruits, vegetables, herbs and spices.

Artist/Crafter ($35/$40) per Saturday. Artist/Crafters sell items they make themselves. (Jewelry Excluded -See Commercial Vendor) If you mass produce or sell any item not made by you, or you are a Florida LLC, you are considered a Commercial Vendor.

Cottage Industry Baked Goods ($35/$40) per Saturday. Cottage Industry Baked Goods Vendors sell Pre-Packaged Cottage Industry Foods for offsite consumption.

Commercial Baked Goods ($45/$50) per Saturday. Commercial Baked Goods Vendors sell Baked Goods for both on or offsite consumption.

Commercial Vendor ($45/$50) per Saturday. Commercial Vendors offer services, promotions or sell Jewelry, Resale or Retail products and other items such as: fresh seafood, meats, poultry, eggs, milk, cheeses and yogurt. (Local Business)

Corporate ($65/$70) per Saturday. Larger Business or entity with more than one location or Single vendor space larger than 10' x 10'

Non-Profit ($25/$30) per Saturday. Promotion Only - No sales or subscriptions. (Non-profit documentation required)

Food Tent ($50/$55) per Saturday. Food Tent Vendors sell Food & Beverage for on site consumption from a 10' x 10' tent.

Food Truck or Food Booth larger than 10ft ($65/$70) per Saturday. Food Vendors sell Food & Beverage for on site consumption from a truck or trailer.

Attention: Tent Vendors must have weights properly attached to each leg of their tent.
Select your Category for review*

Commercial VendorJewleryArtist/CrafterCommercial Baked GoodsCottage Industry Baked GoodsPlants & FlowersProduce VendorFood TentFood TruckLarge Food TruckCorporateSponsorNon-ProfitSpecial Guest
List all products sold, displayed, distributed or demonstrated ONLY! (Not a sales pitch, background story or product history. You can provide that information a few questions later if you wish.)*

Failure to fully disclose an item may result in its removal, or your removal from the event. 0/30
PLEASE INCLUDE A PHOTO OF YOUR PRODUCT & BOOTH DISPLAY FOR CONSIDERATION

Browse Files
Max Image size 2MB. Photos submitted may be used to promote your business at this event as well as future events. Cancelof
Which will you vend from ?*

10' x 10' TentTruckTrailerCart
< VERY IMPORTANT > If Not a Tent - List Overall Length:
If you vend from a Truck, Trailer or Cart, you must list its overall length accurately within 2 ft of actual. Be sure to include, Tongue, Hitch, Bumper, Fuel Tanks, etc. as this will affect spacing per Fire Code. If your vehicle or cart is other than stated above and cannot fit within its assigned space due to misrepresentation of size, forfeiture of space/payment may occur.
If Not a Tent - What side of the Truck or Trailer you vend from?

Driver sidePassenger sideBack
Any other info you would like us to know about your product or how your booth is setup.
Participation: How often do you plan to be at the Market?*

The Full SeasonFirst Half of the SeasonSecond Half of the SeasonEvery other WeekRandom dates or dates unknown at this time
Space Payment: How do you plan to pay?*

By the Season (Discount Available)Monthly (Discount Available)Bi-Weekly (No Discount)Weekly (No Discount)Random Dates (No Discount)
Submission of an application does not guarantee your acceptance. POTTC Events reserves the right to move, discontinue, or limit the participation of any approved applicant at any time. Approved applicants are solely responsible for their compliance with all relevant state, local, and federal health codes, regulations, licenses, insurance, and taxes. Your Tent Must be Weighted Down Properly and Staffed at all times during the event.

*** IF YOU DO NOT UNDERSTAND THIS AGREEMENT, SEEK CLARIFICATION FROM A LEGAL ADVISOR. ****

I, the undersigned, have read and agree to the terms and conditions, and will adhere to the Rules and Regulations set forth by POTTC Events and further acknowledge that I voluntarily execute the same without inducement or promise not contained herein for myself and on behalf of my staff, employees, helpers, partners, volunteers, friends, family members and or spouse who accompany me at this event.
Full Name *
Please enter your Full Name
Business Name *
If no business name, enter First & Last name again
Signature*

Clear
Signatures used to secure booth space, whether created by hand or electronic device and or delivered via facsimile, email, or any other means, shall be deemed an original signature and shall carry the same authorization hereto.
Date and time signed:*

MonthDayYear
Date HourMinutesAM/PM Option
Click on Arrow below to read and sign the vendor agreement ▼

Agreement
Event Rules and Regulations - Terms and Conditions

RPB Green Market and Bazaar 2025-2026 Season

1. The Event will provide a 10’x10’ space. Only one vendor per space, NO Subletting or Sharing of Space Allowed.

2. Vendor will provide their own canopy, weights, displays, signage, etc.

3. Vendor may only sell or work from the confines of their booth and cannot call out to, interfere with or solicit patrons at neighboring booths. If more space is required, please purchase additional space.

4. Vendor shall not bring pets to the market unless they are a bona fide service animal with proper documentation.

5. Vendor shall not relocate, move, switch or trade booth space without the express consent of POTTC Events or use rollerblades, skates, or motorized skateboards inside the market.

6. Music or amplified sound must be pre-approved by POTTC Events and may not be disruptive to neighboring booths.

7. Your signage cannot be displayed anywhere within the event other than at your assigned booth.

8. Tents are required and must fit within your booth space and be constructed a properly weighted and tied to withstand inclement weather conditions.

9. Tent Canopies must be adequately weighted and tied down. If you do not have weights, do not set up a tent. Vendors are solely responsible for any and all damages caused by their canopies. Failure to properly secure your canopy may result in your removal from the market and forfeiture of your booth space.

10. Tent Canopies must have an attached label or tag affirming it was manufactured of flame-retardant materials.

11. Tent Canopy Size: Canopies larger than 10’x10’ may require an additional permit at certain venues. (Please inquire if over 10’ x 10’)

12. Open Flames or cooking with open flame is prohibited under canopies next to other vendors, e.g. barbeque, smoker, etc.

13. Umbrellas: Free standing or weighted shade umbrellas are prohibited due to safety concerns.

14. Fire Extinguishers: It is recommended that all vendors have a fire extinguisher at their booth. It is however, Mandatory that All Food & Amusement Vendors have adequate fire extinguishing equipment at their booth space with current certification tag attached and ready for inspection by the Fire Marshal, this includes a Class K extinguisher if fryers are used.

15. All fees must be paid in full prior to occupying booth space. Possession of an unpaid booth space shall be construed as theft.

16. Booth Fees are non-refundable unless a request for refund is made 10 days prior to the date(s) requested to be refunded.

17. Returned Check Fee: Checks retuned by the bank will be charged against the issuer in accordance with Florida law.

18. Stop Payment: The issuance of a stop payment, hold, chargeback, reversal or cancellation of payment after taking possession of booth space shall be construed as theft and may result in prosecution or civil litigation to recover fees and costs of collection.

19. Confirmation or rejection of acceptance will be sent via e-mail. Submission of an application does not guarantee your acceptance. Application fees are non-refundable. Checks may be cashed upon receipt. If your check is cashed and you are later rejected, your booth fee will then be promptly refunded.

20. POTTC Events reserves the right to move, discontinue, or limit the participation of any approved applicant at any time.

21. Cancelations: Barring dangerous or life threatening conditions, Event will be held rain or shine. There will be no refund for inclement weather, force majeure, civil unrest, failure to show, emergency cancellation, or any reason other than the rejection of your application. Visit Royal Palm Beach Green Market and Bazaar on Facebook for updates.

22. Space assignments: Vendor Spaces are assigned on a first come basis relating to the date your application and payments are received in addition to other criteria such as category type, booth appearance and what management believes will best enhance the market.

23. Power: Power is not available at this location.

24. GENERATORS: Only Quiet Generators will be permitted. If your generator is deemed by Event Staff to be disruptive or hazardous to your neighbors or the event, you must agree to immediately discontinue its use.

25. SECURITY: Although security may be provided, Vendors are fully responsible for their own personal property and wares.

26. INSURANCE: The event does not offer nor provide individual vendor insurance coverage. Neither POTTC Events nor the Village of Royal Palm Beach shall assume liability for any losses that you may incur.

27. LICENSES: Vendors are solely responsible for maintaining their compliance with relevant state, local, and federal health regulations, codes, licenses, and insurance.

28. SALES TAX: Vendors are responsible for collecting, paying and reporting all sales tax.

29. Approved Applicants agree to sign a WAIVER OF LIABILITY before occupying a booth space.

30. Conduct: You are required to conduct yourself in a safe, courteous and professional manner. If you should have an issue with the event or a fellow vendor, promptly bring the matter to the attention of POTTC Events so that we may attempt to remedy the situation. Unprofessional conduct that may be detrimental to the event including disparaging or derogatory comments made to patrons or fellow vendors regarding the event, its staff, promoters and or sponsors may result in your expulsion from the event and further subject you to civil litigation for damages.

31. Compliance: Vendor further agrees to comply with all current health and public safety mandates associated with the Green Market while on municipal property. Failure to comply with the Rules and Regulations governing this event may result in your expulsion from the event without refund in addition to being barred from future events. Respectful cooperation with local authorities is mandatory (I.e. State, County, & City Employees, Event Staff and Volunteers).

32. Exclusivity will not be granted to any one vendor; however precautions will be taken to limit duplication of similar items. Sales will be restricted to those items listed on your approved application. You will be notified prior to acceptance if any of your listed items are required to be removed from your item list. Only sponsoring companies or entities may request exclusivity on certain products and services, if their request is granted; affected vendors will be notified prior to the event of their new limitations. If an affected vendor is not able to accept their new limitations, they may request to have their application rejected, and receive a refund in the amount of their paid booth fee(s). The vendor further agrees and understands that they are not entitled to receive any additional compensation.

33. Vendor selling items not approved on their application may be subject to one or more of the following: Confiscation of the unapproved item(s), a monetary fine of $200.00 (payable on demand), and or your expulsion from the event without refund. The Sales of Fire Arms, Tobacco, Weapons, Obscene Materials, Stolen Merchandise, and Illegal Paraphernalia are strictly forbidden.

34. ALCOHOL shall not be sold without the express written approval of POTTC Events and the Village of Royal Palm Beach.

35. VENDOR PARKING: Vendors may only park in designated vendor parking areas, unless you have been preassigned a parking space behind your booth. One parking space per booth space. Violators and or repeat offenders may be suspended from the market and forfeit any credit or refund without further notice.

36. SET UP: After you check-in, you will be directed to your assigned booth space. Vendors may drive up and promptly load or unload from directly in front of their booth spaces. (Your vehicle must be attended at all times while loading/unloading)

37. Vehicle Safety: Do not move the traffice cones or bring your vehicle into the market between 8:45 AM and 1:05 PM* as this is strictly prohibited. *If there are patrons/shopper inside the market after 1:05 PM, you must wait for an all clear before entering. PUBLIC SAFETY COMES FIRST

38. PACK UP: No early pack up! Vendor booths are required to remain open for the duration of the event. When the event is officially over, break down your display and pack up your booth before bringing your vehicle to the market’s perimeter. Do not move cones or barricades, wait for staff before entering.

39. Clean Up: Vendors are responsible for removal of all trash & waste from their booth. If your Space requires cleaning by Event Staff, a $50 Cleanup fee will be charged to you. Please breakdown boxes and place next to the nearest trash can. No item(s),including but not limited to trash, boxes, displays, canopies, vehicles or trailers are to be left behind. trashcans.

40. Photos or video including sound, may be taken at this event of you, your booth, and or your products or works and used to promote this and future events by POTTC Events and or its affiliates without compensation or benefit to you. Your participation acknowledges consent.

41. Event hours may be adjusted due to forces of nature or occurrences beyond our reasonable control. Such changes will not be considered a breach of this agreement and will not constitute grounds for a refund.

42. GENERAL: This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida, without giving effect to the principles of its conflict of law provisions. The Parties to this Agreement agree and consent to the jurisdiction of, and venue in the state or federal courts of Palm Beach, Florida in all disputes arising out of or relating to this Agreement. If any provision of this Agreement is declared invalid or void by statute or judicial decision, any such action shall not invalidate the entire Agreement. It is the express intention of the Parties that all other provisions not declared invalid or void shall remain in full force and effect. This Agreement shall be deemed as drafted by both of the Parties and, thus, shall not be construed against any Party because that Party initially drafted any particular section, term or provision.

43. Signatures used to secure booth space, whether created by hand or electronic device and or delivered via facsimile, email, or any other means, shall be deemed an original signature and shall carry the same authorization hereto.

44. Enforcement of these rules and regulations - terms and conditions are at the sole discretion of POTTC Events. Failure to enforce said terms and conditions shall not be grounds for breach of contract. POTTC Events reserves the right to make final interpretation of all event rules.

45. Food or certain specialty vendors must provide a valid copy of their business license and are required to maintain a general liability insurance policy with a minimum coverage of $1,000,000/$2,000,000. Prior to your acceptance you will be notified and asked to supply a Certificate of Insurance naming POTTC Events, and the Village of Royal Palm Beach, each as Additional Insured.

*** IF YOU DO NOT UNDERSTAND THIS AGREEMENT, SEEK CLARIFICATION FROM A LEGAL ADVISOR.***
Full Name *
Please enter your Full Name
Business Name *
If no business name, enter First & Last name again
Signature*

Clear
Signatures used to secure booth space, whether created by hand or electronic device and or delivered via facsimile, email, or any other means, shall be deemed an original signature and shall carry the same authorization hereto.
Click on Arrow below to read and sign the waiver ▼

Wavier
Waiver, Release and Hold Harmless Agreement

1. Name of event: __ Royal Palm Beach Green Market and Bazaar ______

2. Location: _____ Lakeside at Village Hall Campus - Royal Palm Beach, FL______________

3. Date(s) of event: __ October 2025 through May 2026____
I agree and acknowledge as follows:

4. Release of Liability. I, unconditionally waive, release, indemnify and forever discharge and hold harmless, POTTC Events, the Village of Royal Palm Beach, all sponsoring organizations, their directors, officers, employees, agents and volunteers, successors and assigns, and all other persons directly or indirectly liable, from all claims of legal or financial liability of any kind, including but not limited to, personal and economic injury, loss, costs, or damage arising out of or in conjunction with the above named festival or event, whether foreseeable or unforeseeable, including those resulting from negligence or fault, without regard to any hazards which may exist, whether hidden or obvious.

5. Severability. If any part of this Waiver and Release is found to be invalid, all other parts of this agreement shall remain binding and continue in full force and effect. I expressly agree that this agreement shall be construed as broadly as permitted by the law of the State of Florida.

6. Acknowledgment of Voluntariness. I have not been pressured or coerced in any way to participate in these activities. Any activities I undertake are done so voluntarily and solely for purposes of participating in or attending the above festival or event.

7. Affirmation. I affirm that I am an adult and legally competent to sign this release; that the terms of this release are contractual, and that this release shall be binding on me, my personal representatives, heirs, successors and assigns.

THIS IS A LEGAL DOCUMENT. BY SIGNING THIS DOCUMENT YOU ARE GIVING UP CERTAIN LEGAL RIGHTS INCLUDING THE RIGHT TO SUE. YOU ARE ALSO ASSUMING CERTAIN OBLIGATIONS. NOTWITHSTANDING PRECAUTIONS TAKEN, ACCIDENTS AND UNFORTUNATE CIRCUMSTANCES MAY OCCUR AND THEREFORE THIS AGREEMENT MUST BE SIGNED BEFORE YOU PARTICIPATE IN THIS EVENT. IF YOU DO NOT UNDERSTAND THIS RELEASE, SEEK CLARIFICATION FROM A LEGAL ADVISOR.

I, the undersigned, acknowledge that I have read and fully understand this agreement, that I voluntarily executed the same without inducement or promise not contained herein and agree to be solely responsible for that of myself, my staff, employees, helpers, partners, volunteers, friends, family members and or spouse who participate in this event. I further understand that this agreement may affect my rights and I expressly agree that this agreement shall be construed as broadly as permitted by the law of the State of Florida, and that if any part hereof is declared invalid, the remainder shall remain in full force and effect.
Full Name *
Please enter your Full Name
Business Name *
If no business name, enter First & Last name again
Signature*

Clear
Signatures used to secure booth space, whether created by hand or electronic device and or delivered via facsimile, email, or any other means, shall be deemed an original signature and shall carry the same authorization hereto.
Important: If you would like to save a copy of these documents for your records, be sure to "Print Form" before you press submit.
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