*NOTE: The 2025 Art & Garden Festival will not be offering food samples to attendees. Food vendors sell food directly.
Application: Filling out this application does not reserve your spot. The Petaluma Downtown Association has the right to decline your application for any reason. If you are declined you will receive a full refund of your monies. Upon being accepted you will receive an acceptance letter with the insurance requirements. Liability Insurance is required at this event. All confirmations of space and instruction will be sent out via email in early April provided we have received insurance.
Payment: Full payment is due with this online application. This fee is for the space only; no structures are included with the fee. If you wish to pay by check, write "CHECK" in the coupon code box below and mail the check to the PDA.
Cleaning Fee: If your booth space is left with trash or needs to be cleaned by our staff at the end of the event, we will send you a $200 cleaning fee invoice. By signing this form you are in agreement with this fee.
Cancelations: No refunds unless the show is canceled. The Festival will be held rain or shine. No refunds will be given for uncontrollable natural circumstances.
What is Provided: The food vendor is responsible to set up, break down, and cleaning their space. You will be provided with a 12'x12' space only. If you are a food truck we will provide you with more space, but you must include your dimensions below. If you need a cooking area in addition to your 12'x12' space, please note below. We do NOT provide tables, chairs, pop-ups, tents, linen, or generators. Please note: the use of large and/or loud generators is prohibited. Limited electricity is available in certain areas - first come first served.
Food Trucks: You will be given a 10' x 20' space. It is required that you submit photos of your vehicle and exact dimensions with this application. Proof of a permit to operate in Sonoma County will be required upon acceptance.
Merchandise & Sales: Security will be on-site to assist with the event, however, the festival is not responsible for any items you bring to the event. All items for sale must be approved by the event producers.
Menu Items: To prevent vendors from selling the same product, we only ask that you give us your three top choices for main dishes and your top two choices of side dishes. We try our best to give everyone their first choice but it is not guaranteed. We will tell you which items are approved for sale in the acceptance letter. We allow 3 main menu choices and 2 side dish choices per booth.
Beverages: No alcoholic beverages may be sold.
Grilling: No coal or dirty gas BBQ grills are allowed, only clean propane grills. If your grill creates excessive smoke, you could be liable for any damage done to adjacent exhibitors or attendees.
Insurance Requirements & Resale Number: All food and restaurant vendors must have $1,000,000 of liability insurance for the event with the following listed as additionally insured: The Petaluma Downtown Association, The City of Petaluma and Sonoma County. We will send you detailed insurance requirements in your acceptance letter. A valid sales tax resale number from the California State Board of Equalization is required. If you don’t have one, you can get one by visiting cdtfa.ca.gov/formspubs/pub111 or by calling 800.400.7115. It is your responsibility to report and forward all sales tax collected to the state.
Fire Regulations: Vendors must comply with the Petaluma Fire Department Regulations or you will be removed from the event without a refund.
Green Event: You must use compostable or reusable products at all times.
Clean Up: The food vendor is responsible for cleaning their area properly. Cleanup expectations will be sent to you in the participation packet. Failure to keep your space clean will result in a $200 cleaning fee invoice.
All policies are subject to change at the discretion of the Petaluma Downtown Association / Petaluma Art & Garden Festival. Event Management reserves the right to exercise its sole discretion in the acceptance or refusal of Vendor applications.