Vendor Sign Up Form

Vendor Sign Up Form
Welcome! We are excited for your interest in being a preferred vendor within our Northern California network. Complete this simple vendor form and we will onboard you into our vendor network.

Our current areas of management are Alameda, Contra Costa, Monterey, Solano, San Luis Obispo, Santa Clara and Sacramento Counties.

More Information about BG Asset Management

We are a property management company that manages 1,110+ residential units, 100,000+ Sq Ft of commercial office/retail, and homeowner associations. We work with many clients ranging from small investors to larger institutions. We are always looking for good vendors to join our team as we have ambitious growth goals in the next few years.

To achieve our growth goal we have integrated sophisticated systems through a company called Cavalry Works that handles our maintenance and vendor coordination. Once you are onboarded into our vendor network, we will make an introduction to Cavalry Works. They manage maintenance coordination for our company and many other property management companies. Even though it's not required to join their network, you might want to consider signing up as a Cavalry Preferred VIP Vendor to service properties beyond just our company. It's a great win-win for everyone.

We look forward to working with you and your company!
Primary Contact Name*
Company or Business Name*
If sole proprietorship, enter your name.
Website URL
Phone Number for Dispatch*
Please enter a valid phone number.
Does the Phone Number above accept Text Messages?*

YesNo
Is the Phone Number above the same for Billing purposes?*

YesNo, Billing Phone Number is different
Phone Number for Billing*
If the same as above, enter the same phone number.
Does the Phone Number above accept Text Messages?*

YesNo
Email for Dispatch*
example@example.com
Is the Email above the same for Billing?*

YesNo, Billing Email is different
Email for Billing*
If the same as above, enter the same email address.
Physical Business Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is the Billing Address the same as above?*

YesNo, Billing Address is Different
Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Preferred Payment Choice*

eCheck (ACH) - Direct DepositPaper Check
Bank Routing Number*
Bank Account Number*
Enter the full account number including any leading or ending '0' zeroes.
Type of Bank Account*

CheckingSavings
Taxpayer Name*
Entity Type*

Sole ProprietorshipLLCCorporationOther
FEIN or SSN*
Enter 9-digit FEIN or SSN
Liability Insurance Name
Liability Insurance Policy Number
Liability Insurance Expiration Date

MonthDayYear
Workers Comp Insurance Name
Workers Comp Insurance Policy Number
Workers Comp Insurance Expiration Date

MonthDayYear
Select the Services you Provide*

Accounting FirmAdvertisingAlarm and SecurityAppliancesAppraiserArchitectAs BuiltsAsphaltAttorney EvictionsAttorney TrialsBathtub RefinishingBoilersBusiness LicensesCarpet CleaningCarpet ReplacementChimneyLicensed Contractor with CSLBCredit CardCrime Scene CleanerDuct CleaningElectricianElevatorEngineer StructuralExcavationFencing IronFencing WoodFire AlarmFire ExtinguishersGarage DoorsGate and Entry SystemsGatesGenie LiftsGovernment AgencyGutter CleaningGutter RepairsHandymanHaulingHOAHome WarrantyHousing AuthorityHVAC Central Units and Air ConditioningHVAC RadiatorsHVAC Radiant Heating SystemsHVAC Floor UnitsHVAC Wall FurnaceInspections - HomeInspections - Termite and Dry RotInspections - RoofInsuranceInternetJanitorial - CommercialJanitorial - ResidentialLandscapingLaundry CoinLeak DetectionLocksmith - CommercialLocksmith - ResidentialMold TestingMold RemediationMortgageOwner ClientPaintingPaper ShreddingPest ControlPhone UtilityPlumbingPlumbing - Sewer LateralsPlumbing - Backflow TestingPool and SpasProperty TaxRealty BrokerageRemediation WaterRemediation FireRent Board AuthorityRodent ControlRoofingSecurity CamerasSignageSolar PanelsStagingSupply StoreSurveyorsTaxing AuthorityTowingTrash Push and Pull ServiceTree Trimming and RemovalUtility CompanyWeldingWindow Repair and Replacement
BG Asset Management Vendor Agreement and Terms

Our company believes in long term relationships with our vendors and have developed a policy of minimum standards for performance, responsibility and billing. Any vendor that performs work for our company must abide by these terms. These terms are in place to benefit all parties to ensure regular work with professional standards and to satisfy the property owners and tenants we have relationships with.

TENANT RELATIONS
- Vendor agrees to not discuss the condition of repairs with tenants and only to discuss with BG Asset Management or Cavalry Works.
- Treat tenants courteously and with respect.
- Be mindful of leaving the property clean or not dirtying the tenant’s home, and properly locking up upon leaving.
- Contact the resident if you have to change the appointment for any reason.
COMMUNICATION
- (Non-Urgent Assignments) Call the tenant within 1-2 days to schedule an appointment.
- (Urgent Assignments) Call the tenant the same day to schedule an appointment.
- Notify management when an appointment is scheduled or rescheduled.
- If you need assistance in scheduling with the tenant, notify management and we can assist.
- Promptly report to BG Asset Management or Cavalry Works any problems with the property or tenant, or obtaining access. We can provide tenants with legal notice of entry and provide access as needed.
ESTIMATES
- Promptly provide BG Asset Management or Cavalry Works an estimate if the work to be done will exceed the maintenance limit.
- If a change order is required, promptly provide the details for approval.
- BG Asset Management will present all estimates and change orders to property owners for approval or revision.
- Professional estimates are required in PDF format.
BILLING
- Invoices must be emailed to invoices@bgam.us within 30-days of work completion.
- Invoices will be paid within 30 days from the date of receipt (we usually pay faster).
- BG Asset Management or Cavalry Works will discuss with the vendor if there are issues with payment within 30 days.
- Professional invoices are required in PDF format.
IRS Tax Reporting
- BG Asset Management will issue a 1099 to vendor by January 31st of each calendar year if payments have totaled over $600 in the prior calendar year.
- No 1099 will be issued if vendor is a corporation, per IRS guidelines. This is subject to change without notice based on IRS guidelines.
- 1099s will be issued electronically to vendor.
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Vendor Sign Up Form

BG Asset Management Vendor Agreement and Terms