SOS 2025 Registration

Since its founding in 2013, Saving Ourselves Symposium (SOS) has become a highly anticipated community-centered conference that educates and empowers the Black LGBTQIA+ community in the South. Founded and led by a young Black same-gender loving man, SOS is truly the community’s conference, and SAC is honored to have been chosen in 2019 to be the home of this yearly convening. SOS 2025, even in the face of adversity and tumultuous times, will continue the longstanding legacy upon which it was founded, with a theme that prioritizes the values of equity, innovation, and social justice. This conference speaks to the value of life and creates the energy and enthusiasm necessary for action. 

This year’s theme, BLACK to the Future: Strategies, Opportunities, Solutions, is a bold call to envision and build the future we deserve—rooted in joy, resilience, and collective liberation. The theme is a call to action that speaks to the critical need to address the syndemics disproportionately impacting Black LGBTQIA+ communities, shifting dynamics among funding and service delivery, and communities directly being impacted by policies that are perpetuating stigma, exclusion, erasure and harm. THIS IS NOT just another conference but a convening for Black Queer Southerners and their allies/co-conspirators to strategize, plan and create our way forward. WE WILL NOT GO BACK! SOS 2025 is a space for disseminating cutting-edge research, sharing promising health practices and strategies and celebrating the culture and creativity of the Black LGBTQIA+ community. While there are many challenges to be addressed, SOS 2025 is also a celebration of resilience, creativity, and a moment to prioritize our need for healing collectively and individually.    

WHY EXHIBIT?

• Increase awareness, visibility, and familiarity of your products and/or services among conference attendees.
  
  
• Develop a deeper understanding of the priority market, in an effort to grow and strengthen your brand.       
  
  
• To meet the community you serve, face to face and gain useful feedback about their needs for services and/or products. 
  
  
• Build brand trust by engaging with attendees while expanding reach.
   
• The ability to share the passion and personal touch of your services and/or products.

WHO SHOULD EXHIBIT?

• LGBTQ+ organizations  
• Community-Based Organizations 
• Health Care, Social Work and Professional Associations 
• HIV/AIDS & LGBTQ+ Capacity Building Providers 
• Advocacy Organizations and Government Agencies 
• Small Business Owners/Entrepreneurs  
• Churches and other places of worship and faith  
• HIV/AIDS Service Organizations 
• Any entity that wants to get the word out about themselves, services, or business

EXHIBIT SPACE FEE: 

• Corporate/For-Profit Exhibitor: $1500 
• Federal, State, Local Government Agency Exhibitor $1,000  
• Small Business/Entrepreneur Exhibitor: $250.00 (independently owned and operated enterprises selling goods or services) 
• Non-profit 501(c)3 Exhibitor: $400 (with a budget of $1,000,000 or more and requires proof of non-profit status upon registering)
• Non-profit 501(c)3 Exhibitor: $200 (with a budget of $1,000,000 or less and requires proof of non-profit status upon registering)

WHAT IS INCLUDED IN THE EXHIBITOR FEE?

• One (1) 6ft skirted table and two (2) chairs
• Two (2) conference registrations at discounted exhibitor rate ($150.00 each) and name badges for exhibitor staff.

Reservation Deadline: June 30, 2025 
**Late Exhibit Reservation after July 1, 2025 (through August 1, 2025) will incur an additional $100 late fee on top of stated rates.  

Booking Registration Fee: $150
 
Cancellation: Written cancellations postmarked by July 1, 2025, will be honored with a full refund less a $50.00 processing fee. No refunds will be issued after July 1, 2025.

1. Late Exhibit Reservation after July 1, 2025, (through August 1, 2025) will incur an additional $100 late fee on top of stated rates.

2. The organizer retains the right to reject any reservation and to refund the booking fee in full without naming any reasons.

3. As exhibitors we agree to pay the total cost shown above. We hereby declare that we have read and accepted the terms and conditions of the participation details outlined above and agree to abide by the Rules and Regulations of the Saving Ourselves Symposium and any agreements which may be imposed by the relevant authorities or the venue as a condition of allotment of space. We hereby sign and agree to be bound by them. 

4. Cancellation: Written cancellations postmarked or dated and sent to accounting@southernaidscoalition.org by July 1, 2025, will be honored with a full refund less a $50.00 processing fee. No refunds will be issued after July 1, 2025.