Vendor Application Form

ELOY GLOW 5TH ANNUAL 

NOV. 7th 2026

Eloy Jr High School

Event is Produced by: Eloy Chamber of Commerce

PERMITS:

All vendors must carry a: City of Eloy Business Permit, Pinal County Health Permit, and Annual Fire inspection permit (food trucks only).  * If you have a health permit from another county please submit along with your documents. 

•      Please provide a permit copy with this application, once accepted.   

•      Non-permit holders: can request a form. Return the completed permit form,   (include a color copy of your driver's license) with your vendor application.        

•      The Eloy Chamber will obtain the permits for you - a $20 permit fee (As of August 1, 2025) for the City of Eloy, and a Pinal County Health Permit for food vendors. Add this fee to your total.  

FOOD VENDORS – must provide their own power!

Vendor Regulations & Guidelines  

  

The ELOY GLOW will provide space only.   

 ⮚ Space set-up: 9 am to Noon on Saturday, November 7th. The setup must be completed by noon for fire and health permit inspections.  All Vehicles must be off the Glow site by 2 pm. No late setup will be allowed. The Vendor Coordinator will assign spaces.

⮚ All vendors must be open and vendor space must be staffed throughout the event.   

⮚ You must provide a flame-resistant tent or canopy in your designated space.   

⮚ All vendors must carry liability insurance, listing Eloy Chamber of Commerce/ Eloy Elementary School as additional insured. The event date must be included.   

⮚ Non-profit vendors cannot sell items; they only give out information.

⮚ Hours of Operation: 3 pm to 9 pm

⮚ Vendors are responsible for the cleanliness of their designated area.   

⮚ The event is outdoors and takes place in daylight and evening times. Rain or Shine Event.   

⮚ All Vendors must have the required business license from the City of Eloy.  

Including all health permits from Pinal County if selling food.   

⮚ If you have a City of Eloy business permit, Pinal County Health permit, and Fire Inspection permit (food trucks only) attach a copy with this application.

⮚ Force Majeure – Except for payments due, neither party shall be in default because of any failure in performance of this agreement if such failure arises out of causes beyond their reasonable control and without their fault or negligence, including Acts of God, extreme high or low temperatures, winds, rain, power failures, flooding, fire, epidemics, pandemics, communicable disease, or quarantine restrictions. If the event becomes unavailable, sponsors, food vendors, and retail vendor's only available remedy is for the parties to agree to an alternate replacement for a future event/s.  

⮚ Vendors will get (4) four passes. Any additional passes must be purchased.

⮚ Deadlines – All agreements, payments, permits, and certificates of insurance are due no later than Wednesday, September 30, 2026, at 2 pm.  

Limited space is available. Space is “first come, first served”. Space is only held with payment received, all documents and signed agreement. We will not be holding no spaces. Eloy Chamber Members are allowed to come in 8 am to 9 am.

CHECKLIST TO SUPPLY  

  

•   Completed agreement form.  
•   Signature of agreement form (below)  
•   Agreement fee  
•   Certificate of Insurance to read exactly as follows below:  

   

Eloy Chamber of Commerce/ Eloy Elementary School

5th ANNUAL ELOY GLOW   NOVEMBER 7, 2026

RELEASE  

This agreement is non-refundable/No Chargebacks regardless of the retailer’s performance or event expectations. The participant is fully responsible for all charges as outlined herein whether using the agreed upon space or not. Participants agree to utilize assigned space during published event hours and will confine all display activity to assigned space. All space assignments are final decisions of the producer and reserve the right to change space locations, as they may deem necessary. All tents, canopies, power cords, furniture, signs, and materials must meet fire codes. The event producer reserves the right to require the modification of any display. I agree to parking in designated parking areas. I hereby release and discharge the Eloy Chamber of Commerce, staff, interns, volunteers, all sponsoring organizations, and the Eloy Elementary School district from any responsibility, personal liability, claims, loss, suits, or damage arising out of or in conjunction with my participation in the ELOY GLOW. The event and the above-listed associates will not be responsible for any injury sustained by participants and guests or damage to products and materials belonging to participants. I agree to abide by all the regulations and guidelines set forth by the event, written or oral, and understand failure to do so could result in my removal from the event and that all decisions are final. I take full responsibility and understand that my entire display must be sturdy and safe and that a representative must occupy the space during posted event hours

*** All Vendors***

Once you submit the form give Eloy Chamber 24-48 hours to respond. Chamber will not respond if its the weekend or holiday. If you are accepted to the event please have payment ready to be process. Eloy Chamber of Commerce takes credit cards, business checks, money orders and cash.

Vendors- This year we are taking smaller amount of food vendors. I encourge you to make sure you have all your permits, documents and payment in as soon as possible to hold your spot. We will NOT hold spots. 

 

Questions Contact:

Angela Meade 

membership@eloychamber.com

520-350-1022

Eloy Chamber of Commerce, 515 N. Main Street, Eloy AZ 85131