Acceptance – Council may accept or reject any application for hire and need not give reasons for its rejection. A person must not use a sporting facility unless Council has agreed to hire the facility to that person. No hiring arises unless Council agrees to the hire in writing.
Fees and Charges – Fees, as per Council’s Fees and Charges (available from Council’s website), apply for use of Council sporting facilities.
Sports field Bookings - Bookings for Council’s sports fields must be on Council’s Application form. Changes and amendments must also be advised in writing.
Sports field Booking Cancellations/Refunds - When a fee paying booking is cancelled, for whatever reason, Council can only refund/credit fees attributed to the booking after written advice/request has been received.
Marking of Fields Council is responsible for line marking and will undertake the marking of lines for the required sporting code, in consultation with the Hirer to determine the appropriate siting and size of fields.
Council will only use white line-marking product and no herbicide, oils or other substances capable of killing the grass will be considered.
Further reinstatement of lines during the Hire period, due to wear and other shall be completed by Council upon request and be subject to available resources and
The Hirer shall not undertake marking of lines under any circumstance.
Inspection of grounds – A designated person/club official must inspect all facilities, including the playing field and the general environment prior to starting any training/game to ensure that it is fit and safe for the use to which it is booked.
A copy of a Pre Use Inspection Checklist form for all users is attached to the application form.
The Hirer is responsible for the provision of routine maintenance during the period of the Agreement for works or damages caused as a result of the hiring activity.
First Aid – The Hirer shall ensure that adequate medical and first aid equipment is available during the Hours of Use.
Defibrillator – The Hirer shall be responsible to inspect and record as part of their risk assessment that defibrillators(s) are checked for function prior to each event.
Glass Receptacles - Council Policy does not permit the use or sale of glass containers on any sports field within the Council’s control.
Vehicular Access – Unauthorised vehicles are not permitted to be driven on or parked on Council sportsgrounds at any time. Prior written approval is required for any vehicles to be on a sportsground.
Litter – The School shall ensure that the ground and other facilities are left in a tidy condition after use. If not, cleaning costs will be charged, in accordance with Council’s Fees and Charges.
Keys – It is the responsibility of the Hirer to obtain keys form Council for authorised gates, toilets, change rooms etc. Under no circumstances are copies to be made of Council keys.
A non-return fee may be chargeable on keys which are not handed in (to be re-issued as applicable) by casual users, within seven (7) days of the finish of the hiring period/event.
Noise - The Hirer must ensure that the use of the sportsground and amenities does not cause annoyance to the surrounding neighbourhood by emission of noise from sporting functions, broadcast noise, by rowdy behaviour or excessive revving of vehicles leaving the facility or any anti-social behaviour by any person attending any sporting function held by the Hirer.
Wet Weather - A point will be reached for each sports field/park beyond which it may be expected that usage of the facility will result in damage to the playing surface. Upon that point being reached, use of the field will be suspended until such times as it is considered safe to resume use without subsequent use causing damage to the surface.
During periods of prolonged wet weather, the organisers are advised to contact Council on the day prior to the event for information regarding field closures.