Thank you for your interest in joining the NBT fest 2025! We are looking for a diverse mix of providers and traders to contribute to the friendly, vibrant atmosphere of our festival.
Our workshops and activities are a huge part of what makes the Fest so special. We’re looking for creative, engaging, and inclusive sessions for all ages – from crafts to circus, movement to mindfulness, music to mayhem. If you’ve got an idea that fits the NBT Fest Vibes, we’d love to hear from you.
Please ensure to understand our full terms and conditions, and read the following information carefully, as it outlines our pitch fees and cancellation policy:
- Submission of an application does not guarantee you a trading space.
- Pitch fees must be paid in full on or before 1st August 2025 to confirm your booking.
As much as we’d love to book acts and entertainment, we’re a not-for-profit community group that creates inclusive events and platforms to support and promote local businesses, activities, and services for children — especially 0–5s.
We don’t receive funding or financial support, so we’re asking for stall donations only to help cover essential event costs. Stall fees are kept low, and entry is completely free for families — ensuring our events remain accessible, welcoming, and affordable for all across Nottingham.
We truly value the amazing work providers like you do, and we’d love for you to be part of this celebration!
Terms of NBT Fest stalls
To help us fairly assess every application, please provide as much detail as possible in your application. This ensures we can fully understand what you're offering and helps us plan a balanced and successful event. While we do our best to avoid overlapping or duplicate activities, we’re unable to grant exclusivity for any particular offer.
Public Liability Insurance
You must submit a valid Public Liability Insurance certificate that covers the festival date. If your current certificate expires before the event, please send us the updated version as soon as it's available.
Risk Assessment
A Risk Assessment is required for your stall, activity, or catering set-up. This should cover all aspects of your participation - from arrival and set-up, to operating during the event, and packing down. If you're unfamiliar with creating a Risk Assessment, guidance and templates can be found on the HSE website (search: Risk assessment: Template and examples).
Catering pitch
Anyone serving food must have local authority food safety registration and documented food safety procedures. Stalls selling alcohol must arrange their own event licence. All stallholders should carry out a risk assessment before trading. These documents will be checked before you trade.
Traders
If you're applying to run an activity, such as inflatables or face painting, please include all necessary documentation relevant to your offer (e.g. inflatable safety documentation, allergy disclaimers for face painting, etc.)
Activity Providers
We encourage freeflow activities that are interactive and hands-on, allowing children to actively participate and engage throughout the day. Please ensure that materials are safe, age-appropriate, and sustainable, and that all activities are completed within the designated event times.
Equipment & Set-Up
All activities and stalls take place outdoors — either on grass or hardstanding. You will need to bring your own gazebo (with suitable weights or ground pins), tables, and chairs. We will have a shared marque for well-being. We can not supply electricty - you can suppply your own generator please let us know if this is what you will be doing.
Cancellation Policy
If you need to withdraw your application, please notify us by email at nottinghambabytoddlerevent@hotmail.com.
Please note that payments for confirmed spaces are non-refundable unless the event is cancelled by the organiser, or if we are able to transfer your booking to a future Nottingham Baby & Toddler Event.
Investment
£10 charity/CIC stall
£30 Stall
£45 Catering pitch
Extras - £10 table hire 5ft, £4 chair.
This is a community event and also a big part of what we do is to help businesses- prices above can be discussed so please reach out if this is something you definitely want to get involved with.
If you wish to discuss any of the points above please feel free to contact me directly, always happy to work with and support businesses as much as possible!
nottinghambabytoddlerevent@hotmail.com