Staff Onboarding Form

Personal Details

Required for all Personnel, including UK Citizens
Full Name (As Per Passport)

First NameMiddle NameLast Name
Date Of Birth

MonthDayYear
Date
Place Of Birth
Nationality
Select the following that applies:
Email Address
example@example.com
Contact Number

Country CodePhone Number
Marital Status
Religion
Do you have a Passport/EU ID card?
Passport/ID Card Number
Passport/ID Card Issue Date

MonthDayYear
Date
Passport/ID Card Expiry Date

MonthDayYear
Date
Picture of Passport/ID Card

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Do you have Health Insurance?
Health Insurance Policy Number
Health Insurance Coverage Details
Upload Health Insurance Policy

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Requires Infrawave to Provide Health Insurance in Germany?
Accommodation details in Germany

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Details of Any Previous German Residence Permits/Visas (If applicable)
Detailed Job Description (Specific tasks to be performed in Germany)
Job Title
Start Date of Employment with Infrawave

MonthDayYear
Date
Duration of Employment with Infrawave
Use the format of YY:MM

Emergency Contact Details
Emergency Contact Name

First NameLast Name
Emergency Contact Number

Country CodePhone Number

UK A1 Certificate Application Details (If Applicable-Case-by-Case-Basis)

This data is only required for those personnel who may continue to pay UK National Insurance contributions whilst working temporarily in Germany. This will be assessed individually.
Are you from the UK?
National Insurance Number (NINO)
Home Address (in the UK)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Job Title
Start Date of Employment with Infrawave

MonthDayYear
Date
Address Where Work Will Be Carried Out in Germany

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Start Date of Work in Germany

MonthDayYear
Date
End Date of Work in Germany

MonthDayYear
Date
Nature of Work

Driving License Information

Required to assess eligibility to operate company vehicles and ensure adherence to German driving regulations.
Do You have a Drivers License?
Driving Licence Number
Country of Issue
Expiry Date

MonthDayYear
Date
Categories Held (e.g., B, C1, C, D1, D, BE, C1E, CE, D1E, DE) - Please provide all categories
Upload Picture of Drivers License

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Clothing and Personal Protective Equipment (PPE) Sizing Details (For Construction Teams Only)

Required to ensure appropriate workwear and PPE are provided.
Jacket Size (e.g., S, M, L, XL, etc.)
Trouser Size (Waist and Inside Leg, e.g., 32W 30L)
Vest Size (e.g., S, M, L, XL, etc.)
T-Shirt Size (e.g., S, M, L, XL, etc.)
Shoe Size (UK)
Glove Size (e.g., S, M, L, XL, etc., or numerical size)

Declaration For Working in Germany
1. Accuracy of Information
I confirm that all personal information and documentation I have provided to my employer, including my identification documents (e.g. passport, national ID, right to work documentation), are complete, true, and accurate to the best of my knowledge.
2. Right to Work (EU & German Nationals)
If I am a citizen of a country within the European Union (EU), I confirm that I am entitled to live and work in Germany under EU freedom of movement provisions, and that I do not require a separate visa or work permit to do so.
3. Visa Status (UK Nationals & Non-EU Citizens)
If I am a UK national or a citizen of a non-EU country, I confirm that:
- I am aware that I require appropriate authorisation to work in Germany, and
- Either my visa application is currently in progress or has been granted, allowing me to legally work in Germany in accordance with applicable immigration and labour laws.
4. Compliance and Cooperation
I agree to cooperate fully with my employer in providing any further information or documentation required by German, UK, or EU authorities for the purposes of customs, immigration, tax, or social security compliance (including, where applicable, the issuance of an A1 Certificate).
I understand that providing false or misleading information may result in disciplinary action and could constitute grounds for termination of employment or legal action where appropriate.
GDPR Notice:
Important Note: All data collected via this app will be processed in strict adherence to all applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. Infrawave will implement appropriate technical and organisational measures to ensure the security and confidentiality of all personal data. The data will only be used for the purposes as set out in this communication (German work permit/visa applications, A1 certificate applications [where applicable], clothing/PPE orders, driving eligibility assessment, and health insurance provision) and will not be disclosed to unauthorised third parties. Individuals have the right to access, rectify and erase their personal data, and to exercise other rights under the applicable data protection laws. Infrawave’s comprehensive data privacy policy will be readily accessible to all users. By submitting this form you are consenting to the above statements reguarding how your data is stored and used.
Signature:
Should be Empty:

Personal Details

Emergency Contact Details

UK A1 Certificate Application Details (If Applicable-Case-by-Case-Basis)

Driving License Information

Clothing and Personal Protective Equipment (PPE) Sizing Details (For Construction Teams Only)

Declaration For Working in Germany

1. Accuracy of Information

2. Right to Work (EU & German Nationals)

3. Visa Status (UK Nationals & Non-EU Citizens)

4. Compliance and Cooperation

GDPR Notice: