25-26 Suncoast Community Partner Review Form

25-26 Suncoast Community Partner Review Form

Thank you for taking the first step toward becoming a Suncoast Community Partner. Please complete this form to begin the vetting process and be considered for an application with Suncoast Preparatory Academy.
Business Name*
Contact Name*

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Contact Phone Number*
Please enter a valid phone number.
Contact Email Validator (enter your email address)*
Website Address (URL), if applicable
What type of vendor are you?*

Selling a serviceSelling a product(s)Both products and services
Please indicate what type of service vendor you are

I provide services in partnership with, on behalf of, or at the location of another service provider or learning centerI am an independent service providerI provide services both ways
Please provide the name of your service partner or learning center
Background Requirements

All service vendors must submit written verification of background check clearance for all staff who will have contact with students, either online or in person.

Vendors may comply with this requirement by:

1. Live Scan through Suncoast: Completing Live Scan background checks for all applicable staff using Suncoast’s Custodian of Records DOJ Live Scan account (ORI), with reports sent directly to Suncoast.

2. Vendor's Own Live Scan Account: Providing proof of their own Custodian of Records DOJ Live Scan account (ORI) and ensuring that all applicable staff are background-checked through the vendor’s account.

The vendor agrees to the following:

Any new staff members added after the vendor’s approval by Suncoast must undergo background checks using one of the three methods listed above before having any direct contact with students.
If any staff member receives an adverse background check result, they will be immediately prohibited from contacting students, either online or in person.
The vendor must notify Suncoast immediately of any adverse background check incidents involving staff who have had contact with Suncoast students.
Suncoast reserves the right to terminate this agreement at any time to protect the safety and well-being of its students.
The vendor is responsible for covering all background check fees incurred for their staff.
Please provide a detailed description of your product, service, or both*
This information will help us determine your eligibility as a Suncoast Vendor.
Do you have a Employee Identification Number?

YesNo
All approved community partners must provide an Employer Identification Number (EIN) when submitting or renewing their vendor application.

This shift is necessary to meet state requirements and protect both our school and our partners from potential reclassification as employees under California employment law, including AB 5. Use of a Social Security Number (SSN) is no longer sufficient for vendor approval, as it increases the risk of being considered an employee rather than an independent contractor.

You cannot continue this form without an EIN. Apply for an EIN (free and fast through the IRS): Get an EIN. Once you have received your EIN, please feel free to come back and begin the process again. Thank you!
Are you or any of your staff currently employed by Suncoast?

YesNo
If yes, What is the name of the employed staff member?
Do you or your staff have any students currently enrolled at Suncoast?

YesNo
Are you currently partnered with any other charter schools? If so, please list them below.
Optional Flyer, Brochure, or Pricing sheet

Cancelof
Is there anything else that we should take into consideration during your application process?
Please Review the Terms and Procedures
Terms and Procedures

1. Suncoast Preparatory Academy (Suncoast) uses a purchase order (PO) system for all product and service vendors. The parent or legal guardian will work with their Suncoast ES to request educational materials and services through a PO.

2. Purchase Requests are internally reviewed and, if approved, processed by the Suncoast Community Partners Team. The PO is generated and emailed to the vendor.

3. The vendor will provide only those materials and services that are identified on the PO. POs may not be altered by the vendor once issued. Please verify that items and services are correctly identified and that the pricing is accurate. If there is any error or discrepancy, vendors are responsible for contacting the Suncoast Community Partners Team at vendors@suncoastprep.org.

4. Unless a vendor receives a PO from Suncoast, materials and services will not be considered authorized which means that any materials distributed, delivered, or services rendered prior to the issuance of a PO will not be paid.

5. Once materials have been provided or services have been rendered, the vendor should submit a detailed invoice that includes both the appropriate PO reference number and a unique invoice number to invoices@suncoastprep.org.

6. Suncoast processes check payments via the United States Postal Service (USPS) on a Net 30 to 60 basis, depending on the timing of state funding disbursement and postal delivery time. We strive to process payments within 30 to 45 days. In the rare event of state funding delays, payments may extend up to 60 days, with advance notice provided.

7. All service vendors must submit written verification of background check clearance for all staff who will have contact with students, either online or in person.

8. Service vendors must have their own liability insurance and furnish a copy of a declaration page or proof of insurance card showing that coverage is in force while they are providing services to students.

9. Suncoast reserves the right to conduct an in-person site visit at any time to verify that services are being provided in alignment with the terms of the purchase order and in accordance with school policies. Vendors are expected to cooperate fully and provide access to the location where services are delivered.

10. It is the Vendor's responsibility to renew coverage and send a copy of their updated declaration page or new proof of insurance card to vendors@suncoastprep.org to prove they have active coverage if coverage expires during the school year.

11. Vendors may not represent themselves as a private school or imply that they are an accredited K–12 educational institution. All instructional services must be provided as individual or group enrichment services and not under the guise of a formal school program. Any misrepresentation of this nature may result in immediate removal from the approved vendor list.

12. You must provide proof that your products and/or services are not religious in nature. Suncoast will not authorize or pay for products or services that are religious in any way.

13. Suncoast staff members are prohibited from being paid to provide vendor services to any Suncoast student, whether through their own business or a business owned by another person employing them.

14. If you or your employees who provide direct services to students have children enrolled at Suncoast, you may not submit invoices for services provided to your own children or to the children of your employees.

15. You may not advise our families or students regarding services, approaches, or advocate for any changes to an IEP. All discussions and decisions regarding student services are reserved for IEP meetings with the designated team.

16. Maintain respectful and professional relationships.

17. Communicate directly with Suncoast regarding paid services and payment matters before approaching our families.

18. Failure to abide by any of the above terms and conditions may result in removal from the Suncoast Community Partner list at any point in the school year, regardless of prior approvals or active purchase orders.
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25-26 Suncoast Community Partner Review Form

Please Review the Terms and Procedures