2025 HOD Resolution Submission Form

2025 HOD Resolution Submission Form
It is never too early to share your good ideas and begin formulating a resolution that could help all Idaho physicians better care for their patients, so please submit your resolution ideas early. All resolutions must be submitted by August 20, 2025.

A resolution is the vehicle used to convey a proposal to the House of Delegates (HOD) of the Idaho Medical Association (IMA). A resolution may come from an individual member, committee, Board of Trustees, a local or specialty society, or an outside physician entity or association. The traditional format is comprised of two parts: (1) statements beginning with "Whereas" that usually include the introductory facts or circumstances and (2) the formal conclusion (known as the "Resolved" clause).

A resolution may be authored by any IMA member, but it must be presented at the HOD by a registered delegate who is in attendance at the meeting.

A resolution may be sponsored by an individual or their county medical society, specialty society, or special section. Any resolution submitted on behalf of a specialty, special section, or county medical society will require the endorsement of the entity prior to submission.

When Submitting a Resolution:
1. Do not reaffirm existing IMA policy - to avoid duplication, please compare your resolution idea to existing policy found in the IMA Health Policy Manual below.
2. Refer to the Resolutions Fact Sheet for guidelines on how to submit a resolution.
3. References should be cited for relevant facts when appropriate, and supporting documents attached as needed.
IMA Policy Manual

PREAMBLE
Title/Subject:*
Should appropriately and concisely reflect the action for which it calls. See example Resolution on the IMA website for reference.
Author:*

First NameLast Name
Author Email Address:*
Author Phone Number:*
Affiliated County Society/Specialty Society/Special Section of Author:
Please spell out full name of entity.
Co-Author: (if applicable)

First NameLast Name
Co-Author Email Address: (if applicable)
Sponsored By: (if known at this time)
A resolution may be sponsored by an individual or their county medical society, specialty society, or special section. Any resolution submitted on behalf of a specialty, special section, or county medical society will require the endorsement of the entity prior to submission. (If unknown at this time, a sponsor MUST be specified by August 20, 2025)
Sponsor email address:
Presented By: (If known at this time)
A resolution may be authored by any IMA member, but it must be presented at the HOD by a registered delegate who is in attendance at the meeting. If you are authoring a resolution and will not be attending the meeting, please reach out to your county medical society, special section, or specialty organization to discuss presenting the resolution. (If unknown at this time, a presenter MUST be specified by September 19, 2025)

WHEREAS

“Whereas” clauses explain the rationale for the resolution and provide supporting information on the issue. All “Whereas” clauses and background information should be thoroughly researched and factually accurate. They may include the reason something is an issue, statements of timeliness/urgency, relevance to medicine, reasons for action, etc. They should be clear, concise, and logically support the “Resolved” clauses. “Whereas” clauses provide background for discussion at the HOD and do not become a part of the permanent record of passed resolutions.

Authors of resolutions should be sure to spell out in full at least the first mention of any word or phrase that may later be abbreviated in the resolution.

See an example Resolution here for a reference.

ALL WHEREAS CLAUSES GO HERE*
Please provide all WHEREAS clauses you intend to be included in this section. Each paragraph must start with WHEREAS.

RESOLVED

“Resolved” clauses are the formal conclusions of a resolution and should be able to stand alone as a complete and understandable statement. They should contain specific action items or policy statements. They may also ask IMA to work with stakeholders, such as national associations, insurers, AMA, etc., to resolve an issue. “Resolved” clauses, if adopted by the HOD, actually become IMA policy and are documented in the IMA Health Policy Manual previously mentioned and on our website; “Whereas” statements are not recorded.

ALL RESOLVED CLAUSES GO HERE*
Please provide all RESOLVED clauses you intend to be included in this section. Each paragraph must start with RESOLVED.

REFERENCE MATERIALS
References: (If None, please indicate N/A)
Please provide proper citations with links and/or page numbers so that other delegates have the ability to cross reference the information.

By checking this box, I am agreeing that I compared the proposed resolution to existing policy and verified that IMA does not already have policy on this issue. (Please review the IMA Health Policy Manual if unsure)*

I Agree

Questions? Please visit our website (www.idmed.org) or email us at HOD@idmed.org.
Should be Empty:

REFERENCE MATERIALS