Commercial Exhibitor Application 2025

Application for Tulsa Oktoberfest Exhibitor Space (Commercial Sampling or Promotion)

Directions: Please review all information and then complete the online form in its entirety. Submit the form no later than August 1, 2025, as commercial spaces fill quickly. Incomplete applications will not be accepted.
Spaces and Pricing:

A limited number of spaces are made available by the Festival for the exclusive use of commercial organizations to display signage, distribute information and/or conduct an activity within various size spaces. These spaces are located along our primary pedestrian travel routes, and are priced as follows:
- 10’ x 10’ - $2,000
- 10’ x 20’ - $4,000
- 15’ x 15’ - $6,000
- 20’ x 20’ - $10,000
Larger spaces may be available – please contact us directly for pricing or configurations other than those listed above.

Approved Activities:

Approved activities include sampling (size and portion to be approved in advance), displaying products, obtaining customer information of interest and promotion. Sales of any kind are not allowed unless approved in advance in writing by Festival.

Rules of Participation:
- Sales of merchandise, food or beverage sales are not permitted.
- Tips are not permitted.
- Sweepstakes or raffles are not permitted.
- Distribution of merchandise or keepsakes is restricted and must receive expressed written consent of Festival.
- If proposed commercial activity involves a "pay to participate" aspect, we may initiate a percentage option whereby a guarantee will be paid against a percentage of revenues.
- All participants must occupy the space provided by Festival during festival hours and must remain in the space and not encroach into the right of way of the Festival.
- Sound systems are not permitted unless approved in advance.
Event dates and hours:
- October 16 - 20
- Wednesday (Corporate Night) and Thursday: 5 – 11 p.m.
- Friday and Saturday: 11 a.m. – 1 a.m.
- Sunday: Noon – 6 p.m.
What is included?
- All electric service is included.
- Parking for one service vehicle.
- Staff parking at a remote parking lot with shuttle service to the event.
- Tents, tables and chairs may be rented for an additional cost.
Please provide a detailed description of your organization’s activity at including signage and distribution materials.
Company Name*
Category of Business*
(Auto, Media, Food/Beverage, etc.)
Contact Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
E-mail*
Phone Number*

Area CodePhone Number
Fax Number

Area CodePhone Number
Website (if any)
Please select the booth size and fee:
Photo of your Exhibit Design

You are required to submit a photo of your booth along with a description of the nature of the exhibit, and whether you will be collecting data from attendees. Photo formats accepted: pdf, doc, docx, jpg, jpeg, png, gif
Please upload a photo of your exhibit booth, either at a prior festival or a design)

Choose Photo

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Please describe your exhibit, processes and expected outcomes
If applicable, please include a PDF copy of your data collection materials

Choose Photo

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If you have more information about your exhibit you would like to share, please let us know here
This is an application only. This application will be reviewed by our committee and you will be notified if we have space for your exhibit.

Questions? Call (918) 596-2007 or email admin@tulsaoktoberfest.org. Completion and return of this application is a commitment to show. An agreement will be sent upon approval.
Should be Empty:

Application for Tulsa Oktoberfest Exhibitor Space (Commercial Sampling or Promotion)

Photo of your Exhibit Design

This is an application only. This application will be reviewed by our committee and you will be notified if we have space for your exhibit.