Penny Gallery Application

Penny Gallery Application

This form is for the use of the Penny Gallery. If you would like to book the Penny meeting rooms, please email penny@uleth.ca.
Contact Information

All information collected in this form will be kept confidential by the Faculty of Fine Arts Dean's Office.
What type of booking is this?
If internal, which department:
For internal bookings within Fine Arts, have you filled a faculty event form?
Name

First NameLast Name
What name would you like the Community and Events Manager to use in correspondence?
Email
example@example.com
Office Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Cell Phone Number
Format: (000) 000-0000.
University ID Number

Booking Information
Type of booking:
If other, please note it here:
Is this booking part of a graduate defence/project?
Title of Booking:
First Day of Setup:

DayMonthYear
2 digit day, 2 digit month, 4 digit yearDate
Last Day of Booking:

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
If you intend to have a public reception, please note the date here:

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Reception start time:
Reception end time:
All food and drink consumed during public events must be supported through event caterers. If using a caterer, which campus caterer are you using?
Do you intend to serve alcohol at your reception?

Setup Requirements

All setup requirements for tables, chairs, coat racks, additional caretaking must go through Facilities Event Setup at least 2 weeks prior to your event. Even though the loading dock of the gallery has tables and chairs, they must be requested through the service desk to ensure they are not double booked with another user in the building.
Which spaces do you wish to use?
The projection room is not equipped with technology. Use of this space requires consultation with FFA Tech Services
Please describe the installation including the number of pieces, and how they will be installed
Please list the personnel who will be setting up and striking the installation:
The space does not come equipped with theatrical elements, but they can be used in the space with approval. Will you be bringing in any of the following equipment?
Who is providing this equipment?
List plans for advertising and signage:
What are your storage needs?
Anything left in the gallery after your booking may be disposed of if not picked up within 2 weeks of the last date of your approved booking.

Safety Procedures
Will your exhibit/event involve any liquids, including bodily fluids?
Describe Tripping Hazards:
including cables, artwork on floor, etc.
Safety of all involved (yourself, patrons, Penny Building staff) is of highest importance. Are there any parts of your event/exhibit that are outside the norm or may involve any health or safety risk? If so, please describe
(Examples: live bands playing, startling noises, live animals, heavy objects, etc.)
This .PDF outlines Security Services SOPs for the space. By initialing this, you are agreeing you have read and will abide by the information noted in this document.
Initials
Muster Point

Is located on the corner of 5th Street and 4th Avenue, outside Steel and Vine restaurant
Layout of the Gallery

Elevation renderings. Please note that nothing can be hung from the ceiling, draped over any pipes and must have a distance of 16" from sprinklers. Doors must be cleared from all obstructions within a 4' radius, and all egress routes to fire exits must remain clear. Failure to do so will result in the obstruction being moved without warning.
A Hazard Assessment is required for needs specific to your booking. This form does not need to be turned in, but must be provided should Campus Safety or the Dean's Office request to see it. Please reach out to Fine Arts Community and Event Manager or Campus Safety if you need support filling this out.
Initials note you understand the need to complete a hazard assessment
By signing this form, you agree all information on this application is complete and will provide updates immediate to the Community and Events Manager.
Should be Empty:

Penny Gallery Application

Contact Information

Booking Information

Setup Requirements

Safety Procedures

Muster Point

Layout of the Gallery