Vendor Move in Packet Information
Mistletoe Merchants 2

945 E Baddour Pkwy

FARM BUREAU EXPO CENTER / LEBANON, TN 37087

DECEMBER 5-7, 2025
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DEADLINE - August 1, 2025 (To be included in Show Brochure)

Latest Deadline - October 17, 2025 

Please enter your cell phone number, to be used to reach you, prior to the event and during the event.

We use a text messaging service to stay in contact with our vendors for important announcements.

Also, please text the word VENDOR to (901) 902-4555 to be accepted into the messaging system, or the word START to (901) 902-4555 to rejoin the group.

Schedule of Events

Drape color - RED

SHOW HOURS  

Friday 9 a.m. to 8 p.m. / Saturday 9 a.m. to 5 p.m. / Sunday 11 a.m. to 4 p.m.

Exhibitors may enter the show one hour prior to opening to the public. Park in Vendor Parking.

Move-In

Wednesday (Call to schedule) noon to 6 p.m. / Thursday 8 to 6 p.m.

You must register and pick up your move-in packet at the registration desk prior to moving in and setting up. Check in no later than by 2 p.m. on Thursday. Please notify our office at 662.890.3359 if you will be arriving later than 2:00 p.m. Thursday for set-up. The move-in packet will include name badges, and schedule of events.

Move-Out

Sunday 5 p.m. to 10 p.m.

Under no circumstances may a vendor begin the process of taking down their display, or bringing in boxes, tubs, dollies, or flat beds for move-out prior during show hours.

This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event.

If this occurs, you will not be invited back to future events.

 

SPECIAL EVENTS

Margaritas & Mistletoe - Friday, 4 p.m. - 8 p.m. Free souvenir cup, complimentary drinks, and auction for our guests. Free Market TOTES to all that purchase tickets in advance. Merchants may participate in the Silent Auction and get complimentary drinks at the bar. 

Bar Friday 4 p.m. - 7:45 p.m. | Saturday 9 a.m. - noon

Muffins and Mimosas Saturday, 9 a.m. - noon. Free muffin, complimentary Mimosas, and Free Market TOTES to all that purchase tickets in advance. Sorry, our mimosa cups and muffins are limited to guests.

OTHER INFO

Trash Dumpsters are located outside at the loading dock on the far end of the building. Please break down all boxes and take to this area. No trash is to be thrown outside of the facility on the grounds.

Vendor Parking For the convenience and safety of our vendors, we have provided a parking lot in the back of the building. All Merchants are to park their trailers and vehicles in this lot. ABSOLUTELY No dropping of trailers in customer parking, in front of overhead doors, and along the building - The Fire Marshal and Facility Rules - They do tow. Security will be at the facility to let you in each morning an hour prior to opening.

Dressing Rooms Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing.

Signage No handwritten discount signs are permitted. Signs must be printed and no larger than 5x7. Only exception are handwritten chalkboard signs. No more than 20% of your booth should be discounted.

Aisles Booths should not extend past your 10ft area. No items should be in the aisles and definitely not blocking the view of your neighbor. Please be courteous! The Fire Marshal requires us to strictly enforce this policy!

Lunch  Lunches will be provided in the Hospitality Room.

Hospitality Room Will be open during all hours of the show. Complimentary water, soft drinks, and coffee will be available.

Merchant Meeting Sunday, 10:30 in the Hospitality Room. Pancakes will be served.

To Book Future Shows The MidSouth Media Group staff will be available in the Hopsitality Room to take contracts for ALL 2026 events. Those that are booking or have booked a 2026 Spring show will be guaranteed spots in either the Mistletoe or Holiday Market Shows - space permitting. Spring Market Merchants are given first priority to all fall events.

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DONATION ITEMS / GIVE A WAY

DOOR PRIZES: $25 Gift Certificates: Vendors may donate $25 Gift Certificates to be given out as door prizes. * Those that donate, will also have a "Vendor Spotlight" on social media and be part of an online give-a-way promotion. We encourage everyone to participate as this creates excitement and awareness of your company!

SHOW GIVE-A-WAY: $250 Shop the Show BUCKS We give away over $1500 and more in Shop the Show bucks in $25 increments. If you receive these, please honor as a gift certificate. MidSouth Media Group will reimburse. Please see Kristi before the end of show , or you may go to the ticket counter to be reimbursed.

BELOW ARE SAMPLES OF EACH OF THE CERTIFICATES USED.

Name Badge Request

Merchants are allowed 4 name badges at no charge.  Additional badges are $5. Badges Must be worn at all times during the event.

Additional Badges

Utility Needs

8 amp $45                   20 amp $70                 WIFI $25

RV PARKING

RV parking contact - 615.449.9077.

Taxes

The State of Tennessee has gone to an online registration. The TN tax rate is 9.75%.  Click on the tax forms at the end of this form for the tax information.

Marketing Materials

To help ensure the success of our vendors, we offer free of charge, a variety of items to help promote your business at the shows.
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1. $1 OFF COUPONS / Calendar Cards - These can be distributed at events prior to our show. These cards have the 2025 Market Show schedule and $1 off coupon that can be used for anyof our 5 annual fall events.

2. SHOW TICKETS

If you’ve requested coupons, each vendor will receive tickets to use for giveaways on social media. Get creative—host contests, run promotions, and engage your audience! We’ll provide graphics for the giveaways, or feel free to design your own. Tickets will be mailed.

Keep an eye on your text messages for updates!

3.  ADVERTISEMENT SPONSORSHIP -  Distributed at ALL 5 Fall Shows, and emailed to over 60,000 shoppers that have registered for our shows over the past few years.

FOR SPONSORSHIP DETAILS AND PACKAGES - https://form.jotform.com/241685652845164

Deadline for Advertisement - July 1st.

 

4. SEND US IMAGES Send your most impressive images that we can use to help promote your business on Social Media. Close up photos of items work best. Similar to an Instagram or Facebook pictures. These photos will be used if you are giving away a $25 door prize.

Important Information

MISTLETOE MERCHANTS 2 MARKET RULES

1. Staples, pins, nails, stickers, paint, masking tape and duct tape are not allowed on walls, floors, windows, posts or drapes. Nylon tie straps, Gaffer’s Duck Tape by Manco Inc. (for use on the floors), and 3M Command Adhesive Strips (for use on the walls) are approved.

2. Loading or unloading is prohibited in fire lanes.  They will be towed at the owner’s expense.

3. Visqueen, or heavy plastic material, must be used on the floor for any exhibit or display using oil, water, or any other landscaping materials.

4. No helium filled balloons.

5. Normal janitorial service will be supplied at no cost in all aisles, halls, and other access areas. Individual exhibit booth janitorial service may be arranged through the display company at a nominal charge.  Farm Bureau Expo Center and Mistletoe Merchants is not responsible for cleaning or vacuuming any carpet provided by the display company.

6. There will be no animals, except seeing eye dogs or service pets, allowed in the building.

7. Mistletoe Merchants 2 is designated a non-smoking event.

8. Children must be supervised at all times. Parents are responsible for damage done by their unsupervised children roaming the building.

9. DO NOT tamper with or remove light bulbs. A fine of $75.00 per bulb, plus applicable fees will apply.

10. Any alterations to electrical boxes will result in a $150.00 fine, plus applicable damage fees.

11. All exhibitors must construct displays within the limits of your booth.  Tables should not extend past the poles of your booth and into the aisles.

12. Exhibitors will not be allowed to stand in the aisles, or walk the aisles handing out literature.  All selling should be conducted within your booth. Fair type “barkers” shouting at the public as they pass is not allowed!

13. Exhibitors can not display “discount” banners.  MidSouth Media Group promotes quality shows with quality businesses featured at the events.  Any discount signs should be limited to small, preprinted tabletop signs no larger than 5” x 7”.  Show Specials are allowed, but absolutely NO handwritten signage and NO banners stating “Everything Must Go” or “50% off All Merchadise” etc. No more that 25% of your booth should be a SHOW SPECIAL.

14. Dressing Rooms - Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing. 

15. Under no circumstances may a vendor begin the process of packing up merchandise, taking down their display, or bringing in boxes for move-out prior the show ending during show hours. This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event. If this occurs, you will not be invited back to future events. 

DECORATOR ORDER FORM           

TAX INSTRUCTION        

HOTELS        

 

 

 

Questions? Contact Connor Rowan at 662.890.3359.

We look forward to seeing you this fall.