Corporate Seller Engagement Letter Logo
  • Dear Seller(s):

    Our firm has been retained to conduct the closing on the property that you are selling. To ensure a smooth transaction, promptly review the information below and then sign this letter where indicated on page 3.

    Please provide the following items to our office immediately:

    * Executed copy of this letter;

    * Driver's License

    * Completed Seller Info Sheet

    * Current Owner's title insurance policy (if available)

    Who We Represent (Including Disclosure of Dual Representation)

    In a typical closing scenario, the firm's representation is limited as follows:

    For you, the seller, it is typically requested that our firm prepare the customary seller's documents including, but not limited to, warranty deeds, lien waivers, and non-foreign affidavits. We may also prepare additional documents in specific circumstances, such as a promissory note and deed of trust in the case of seller financing or power of attorney in the event you do not plan to attend closing. Only to the limited extent that we prepare such documents do we represent you.

    The above representation notwithstanding, our firm operates as a neutral party and does not negotiate for any side to the transaction vis-`a-vis terms of the contract or loan agreement. You must settle any dispute you have with the buyer prior to closing.

    Property Taxes

    Property taxes for the current year are prorated between the buyer and seller at closing. In calculating taxes, our firm will base prorations upon either (1) the current year's tax bill if the current bill has not been issued or (2) prior year's tax bill. All prorations are final regardless of any change in the tax rates by the taxing authorities or annexation of the subject property after the date of our closing prorations.

  •  Closing Expenses

    As the seller of the property, you will incur expenses in this transaction that typically include, but are not limited to, the following: real estate commission; document preparation; fees related to clearing title or making title marketable; state sales tax; payoff of any outstanding liens, assessments, taxes or judgments; HOA transfer fees; fees to cover the work and documentation necessary to cancel your current mortgage or mortgages; and fees for courier services.

    Payoffs of Outstanding Deeds of Trust

    Payoff figures on the HUD-1 Settlement Statement/ALTA/Closing Disclosures are based on a written statement provided by your lender and are subject to change without notice. In the event a payoff amount is not sufficient to discharge the debt in full, you agree to immediately pay any deficiency to Plyler, Long & Corigliano, LLP which agrees to remit the payment to the appropriate lender. In the event a payoff amount results in an overpayment made to the payoff lender, it is your sole responsibility to follow-up with said lender for a refund of the overage.

    Closing figures, Closing Funds, and Disbursement of Funds

    Our firm will make every effort to provide you with final closing figures prior to your arrival at our office. In some instances, we are unable to meet this goal.

    Under North Carolina's Good Funds Settlement Act and State Bar regulations, all amounts due from you at closing (if any) must take one of the following forms: certified check; cashier's check, teller's check or official bank check, drawn on or issued by a FDIC-insured financial institution; wire transfer; or money order. Please make checks payable to: Plyler, Long & Corigliano, LLP, Trust Account.

    **IF FUNDS DUE FROM YOU ARE IN EXCESS OF $500.00 FUNDS MUST BE WIRED TO OUR TRUST ACCOUNT. NO OTHER FORM OF FUNDS WILL BE ACCEPTED! NO EXCEPTIONS!**

    ***Please call our office to verify any wiring instructions that you receive via email. We are not responsible for incorrect wiring instructions sent to you by any third party.***

    Pursuant to the N.C. Gen. Stat. 45, ALTA Best Practices, State Bar Rules and in order to protect your funds, all funds in excess of $500 must be received by wire to Plyler, Long & Corigliano, LLP. For this transaction, the only bank account we will be using is our IOLTA Trust Account, described and partially redacted below: Plyler, Long & Corigliano, LLP IOLTA Trust Account First Citizens Bank & Trust Company 111 Jefferson Street, Monroe NC Partial ABA # ******300 Partial Account # BEFORE SENDING ANY WIRE, CALL OUR OFFICE AT 704-289-2519 TO VERIFY THE INSTRUCTIONS. WE WILL NOT CHANGE WIRING INSTRUCTIONS. IF YOU RECEIVE WIRING INSTRUCTIONS FOR A DIFFERENT BANK, BRANCH LOCATION, ACCOUNT NAME OR ACCOUNT NUMBER, THEY SHOULD BE PRESUMED FRAUDULENT. DO NOT SEND ANY FUNDS AND CONTACT OUR OFFICE IMMEDIATELY.

  • North Carolina law also restricts when we may disburse funds. Please be aware that sale proceeds cannot be disbursed at closing. Our firm may not disburse checks or proceeds from your closing until the deposit of all closing funds into our trust account has been confirmed and the appropriate documents have been filed with the register of Deeds. This includes, but is not limited to, refunds of monies brought to closing, payments per invoices, and seller payoffs and proceeds. In the event any changes in the status of title to the property are discovered after closing, or if any funds delivered at closing are determined to be uncollectible, we will withhold disbursement of settlement checks and proceeds pending the resolution of such matter.

  • Six months from the date of closing a reasonable dormancy fee shall be charged against any remaining funds due to you, the seller, which are not claimed 10 business days after notice, via telephone and email communication, and/or issuance of a refund check. The charge shall be based on time and effort spent making reasonable efforts to contact client and return funds. Said charges shall not exceed $200 per year.

    Waiver of Return of Small Sums

    As part of our continued effort to provide a smooth closing transaction both before and after the closing ceremony we ask our sellers to waive the return of sums of $10 or less that arise as a result in changes to fees collected at settlement, or those fees that after six months remain unclaimed. In return, should our office find that you as the seller have a shortfall of $10 or less as a result of changes to the settlement statement; we will not make efforts to collect those funds after the closing ceremony. Please make a selection below as to whether you would like to agree to these terms and elect to waive the right to return of small sums.

  • Miscellaneous Items Worth Noting

    (1) Certain charges on the settlement statement, including but not limited to courier and overnight fees, may not reflect the actual costs for such services and in fact may be more than the actual costs billed to our firm. Any such difference is intended to cover the administrative aspects of handling the particular item or service.

    (2) Any dispute between you and the buyer over repairs or other contractual items must be resolved prior to closing. Our firm will not retain in escrow any money to be paid after closing for the resolution of such items.

    (3) Please plan to bring the following items to closing:

    * An unexpired, government-issued, photographic id such as a state driver's license or U.S. passport.

    * If applicable, original power-of-attorney that has been approved in advance by our firm and which Will be used at closing.

    * If applicable, "funds to close" in one of the required forms identified above.

    * Any document(s) that we have requested but you have not yet provided.

    * A blank, voided check if you prefer that our firm electronically wire any sale proceeds directly into Disbursement form at the closing.

    Thank you for taking the time to review the above information. Please contact our office with your questions or visit our website@www.plcllp.com for more information.

    Regards, Plyler, Long & Corigliano, LLP

    MY (OUR) SIGNATURE(S) BELOW CERTIFIES RECEIPT, ACKNOWLEDGEMENT, AND CONSENT TO THE ABOVE DISCLOSURES AND TERMS OF OUR LIMITED REPRESENTATION BY PLYLER, LONG & CORIGLIANO, LLP.

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  • SELLER INFO SHEET

  • Please return completed info sheet to your closing paralegal VIA email or FAX

  • PLEAES RETURN THIS COMPLETED INFO SHEET, COPY OF YOUR DRIVER'S LICENSE(S), AND ANY DOCUMENTS REQUESTED

  • 1. Please complete the following:

  • 5. Current Mortgage Information:

    We must contact ALL your mortgage companies well in advance of closing to order payoffs for your outstanding loans. You must provide the information below and sign where indicated SO that we may obtain valid payoffs. In some instances, you may still be asked to contact your lender directly as some lenders will not release this information to third party representatives. Failure to comply with this section may delay closing!

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  • "My (Our) signature(s) above constitutes my(our) authorization to allow any employee of Plyler, Long & Corigliano, LLP to obtain mortgage information and order a payoff on these or any mortgage accounts on my(our) behalf and to close or block said account."

    ***If one of your loans is an equity line, we will need you to execute a freeze/block letter directly from you to your lender so that we can be sure no further advances will be made on the equity line prior to closing. This needs to be done as soon as possible so closing will not be delayed.***

  • UETA and E-sign Consent Information

    The following constitutes a UETA Consent Disclosure. Please read carefully before continuing. Plyler, Long & Corigliano, LLP may be required by law to provide you with written notices or disclosures. Below are terms and conditions under which you consent to receiving such notices. Below, you will be asked for your consent by checking the Yes, "I agree" box. Checking the Yes box acknowledges that you had electronic access to this form and that you are aware of your electronic consent.

    You may request a printable paper form located here to be provided to you. You will have the ability to download and print the documents from a personal printer, or you may elect to have the forms provided in another manner by contacting us.

    You may ask to be removed from our email lists by requesting at closings@plcllp.com. Should you ask to be removed from our electronic notices and disclosures, it may lengthen the time of the requests being processed at our office and will require verification through the above email address that our notices and disclosures are no longer needed.

    Unless you comply to the above procedures as listed, you hereby electronically consent to use electronic records for these transactions.

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